Hofstra Medical Legal Partnership
Event Coordinator, Zucker School of Medicine at Hofstra/Northwell
Hofstra Medical Legal Partnership, Hempstead, New York, United States
Overview
Event Coordinator, Zucker School of Medicine at Hofstra/Northwell Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. Hofstra supports the education and well-being of students, and the workforce of the future, through a variety of on‑campus experiences and programs. Hofstra University is dedicated to recruiting and retaining a diverse academic community and welcomes applications from individuals of all backgrounds and experiences. Responsibilities
Monitors event and classroom space usage across ZSOM departments using the 25Live academic and event scheduling system, and works with ZSOM departments to create and revise room layouts for curricular, co-curricular, internal, external, and student events. Communicates the status of space requests, obtains final approvals, submits work orders using the WebTMA maintenance management software, and assists with oversight of technology, audiovisual needs, and space setups for curricular, co-curricular, internal, external, and student sessions and events. Coordinates details associated with external engagements, meetings, tours, and visits. Assists the Manager for Events Services and Scheduling with arranging related requests and services necessary for events such as accommodations, catering, media, transportation, etc. Designs and creates event-related materials including videos, flyers, posters, digital signage, programs, signs, and handouts. Works with the Communications Team to ensure communication and promotion of events, and with the Operations Team to coordinate relevant resources. Assists the Manager for Events Services and Scheduling with contracts, agreements, and billing for events and meetings, including facility rentals and vendors. Performs other related duties as assigned. Qualifications
At least two (2) years of experience in event planning and audiovisual/creative services in a corporate or education setting. Experience with classroom and event resources scheduling software; experience with the 25Live academic and event scheduling system and facilities work order systems. Working experience in the operation of remote meeting technology, including Zoom and Microsoft Teams. Working experience in the operation of industry-standard analog and digital AV technology in classroom and corporate event environments. Ability to conceptualize both large- and small-scale events, meetings, and conferences. Ability to think creatively and develop new design concepts, graphics, and layouts in a production environment. Ability to communicate professionally and work cooperatively with a wide range of senior administration and technical, academic, and planning/event departments across Hofstra University, Zucker School of Medicine, and Northwell Health. Ability to work independently and as part of a team. Preferred Qualifications
Special Instructions Deadline Date Posted Date Posted 08/05/2025 EEO Statement Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law. Salary/Salary Range Salary/Salary Range $58,500 - $63,500 Additional Information Documents needed to apply
Required Documents Resume Cover Letter (Including Salary Requirement) Optional Documents Supplemental Questions
Required fields are indicated with an asterisk (*).
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Event Coordinator, Zucker School of Medicine at Hofstra/Northwell Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. Hofstra supports the education and well-being of students, and the workforce of the future, through a variety of on‑campus experiences and programs. Hofstra University is dedicated to recruiting and retaining a diverse academic community and welcomes applications from individuals of all backgrounds and experiences. Responsibilities
Monitors event and classroom space usage across ZSOM departments using the 25Live academic and event scheduling system, and works with ZSOM departments to create and revise room layouts for curricular, co-curricular, internal, external, and student events. Communicates the status of space requests, obtains final approvals, submits work orders using the WebTMA maintenance management software, and assists with oversight of technology, audiovisual needs, and space setups for curricular, co-curricular, internal, external, and student sessions and events. Coordinates details associated with external engagements, meetings, tours, and visits. Assists the Manager for Events Services and Scheduling with arranging related requests and services necessary for events such as accommodations, catering, media, transportation, etc. Designs and creates event-related materials including videos, flyers, posters, digital signage, programs, signs, and handouts. Works with the Communications Team to ensure communication and promotion of events, and with the Operations Team to coordinate relevant resources. Assists the Manager for Events Services and Scheduling with contracts, agreements, and billing for events and meetings, including facility rentals and vendors. Performs other related duties as assigned. Qualifications
At least two (2) years of experience in event planning and audiovisual/creative services in a corporate or education setting. Experience with classroom and event resources scheduling software; experience with the 25Live academic and event scheduling system and facilities work order systems. Working experience in the operation of remote meeting technology, including Zoom and Microsoft Teams. Working experience in the operation of industry-standard analog and digital AV technology in classroom and corporate event environments. Ability to conceptualize both large- and small-scale events, meetings, and conferences. Ability to think creatively and develop new design concepts, graphics, and layouts in a production environment. Ability to communicate professionally and work cooperatively with a wide range of senior administration and technical, academic, and planning/event departments across Hofstra University, Zucker School of Medicine, and Northwell Health. Ability to work independently and as part of a team. Preferred Qualifications
Special Instructions Deadline Date Posted Date Posted 08/05/2025 EEO Statement Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law. Salary/Salary Range Salary/Salary Range $58,500 - $63,500 Additional Information Documents needed to apply
Required Documents Resume Cover Letter (Including Salary Requirement) Optional Documents Supplemental Questions
Required fields are indicated with an asterisk (*).
#J-18808-Ljbffr