Action Property Management, Inc.
Manager Assistant (20 Hour Part-Time)- 88 Townsend
Action Property Management, Inc., San Francisco, California, United States, 94199
Overview
Action Property Management has a legacy of four decades, serving as a premier HOA management partner. Founded in 1984, we remain committed to integrity, excellence, innovation, and care for people. Today, we are the largest privately owned HOA management company in the West, serving over 300 communities across 9 offices with a team of about 900 members. Action Property Management is seeking a part-time
Manager Assistant
to join our team at our luxury association,
88 Townsend , in
San Francisco . The Manager Assistant supports the Portfolio Manager in overseeing day-to-day operations of the association and serves as a key liaison for community information and resident services. This role also assists in supervising on-site staff and ensures efficient administrative support across departments. Responsibilities
Administrative
Provide administrative support including correspondence, scheduling, and meeting preparation. Draft and distribute agendas, notices, email blasts, reports, and meeting minutes. Maintain vendor records, insurance documents, contacts, calendars, and websites. Assist the General Manager with Action List items and updates. Maintain and process all Association invoices and coordinate with accounting for proper billing. Order and maintain supplies.
Architectural Review
Act as the liaison under the direction of the General Manager, to the Architectural Review Committee and other committees as established by the Board of Directors. Interact with homeowners, communicate status and prepare letters throughout the process and monitor progress of construction. Manage architectural deposits and refunds. Coordinate inspections by the Chief Engineer and sound testing with inspector and homeowners as required.
Member Services/Hospitality
Respond to and address resident concerns and complaints. Supervise the issue of access devices, fobs, and transponders. Assist new owners with completion of registration forms and review of documents. Assist Management with training, supervising and scheduling the front desk staff. Provide front desk coverage during Front Desk staff’s absences or when required.
Required Skills / Qualifications
High School Diploma or GED. College degree in Business Administration, Real Estate or related field preferred. Minimum of 2 years of office experience. HOA or residential property management, hotel, or related industry experience preferred. Excellent organizational, communication, and multitasking skills. Strong judgment, professionalism and customer service focus. Demonstrates confidentiality and diplomacy when handling challenging situations. Must be flexible and willing to work occasional overtime when needed. Strong writing skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software. Compensation and Schedule
Compensation:
$25.00 - $31.00 Per Hour Schedule:
Monday-Friday; 10:00 AM - 2:00 PM Why You’ll Love Working at Action
At Action Property Management, we believe in creating an environment where you truly love where you work. We offer competitive pay and opportunities for career growth. Our benefits package includes medical, dental, vision, pet insurance, 401(k) with company match, and life and disability support for qualifying team members. We provide paid time off, including vacation, sick time, and company-observed holidays for qualifying team members. We invest in the infrastructure, technology, training, and tools you need to excel, and we maintain a culture where you feel heard, supported, and valued. Action Property Management is an Equal Opportunity Employer and supports a drug-free workplace. Pursuant to the San Francisco and Los Angeles Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records. #LI-MM1
#J-18808-Ljbffr
Action Property Management has a legacy of four decades, serving as a premier HOA management partner. Founded in 1984, we remain committed to integrity, excellence, innovation, and care for people. Today, we are the largest privately owned HOA management company in the West, serving over 300 communities across 9 offices with a team of about 900 members. Action Property Management is seeking a part-time
Manager Assistant
to join our team at our luxury association,
88 Townsend , in
San Francisco . The Manager Assistant supports the Portfolio Manager in overseeing day-to-day operations of the association and serves as a key liaison for community information and resident services. This role also assists in supervising on-site staff and ensures efficient administrative support across departments. Responsibilities
Administrative
Provide administrative support including correspondence, scheduling, and meeting preparation. Draft and distribute agendas, notices, email blasts, reports, and meeting minutes. Maintain vendor records, insurance documents, contacts, calendars, and websites. Assist the General Manager with Action List items and updates. Maintain and process all Association invoices and coordinate with accounting for proper billing. Order and maintain supplies.
Architectural Review
Act as the liaison under the direction of the General Manager, to the Architectural Review Committee and other committees as established by the Board of Directors. Interact with homeowners, communicate status and prepare letters throughout the process and monitor progress of construction. Manage architectural deposits and refunds. Coordinate inspections by the Chief Engineer and sound testing with inspector and homeowners as required.
Member Services/Hospitality
Respond to and address resident concerns and complaints. Supervise the issue of access devices, fobs, and transponders. Assist new owners with completion of registration forms and review of documents. Assist Management with training, supervising and scheduling the front desk staff. Provide front desk coverage during Front Desk staff’s absences or when required.
Required Skills / Qualifications
High School Diploma or GED. College degree in Business Administration, Real Estate or related field preferred. Minimum of 2 years of office experience. HOA or residential property management, hotel, or related industry experience preferred. Excellent organizational, communication, and multitasking skills. Strong judgment, professionalism and customer service focus. Demonstrates confidentiality and diplomacy when handling challenging situations. Must be flexible and willing to work occasional overtime when needed. Strong writing skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software. Compensation and Schedule
Compensation:
$25.00 - $31.00 Per Hour Schedule:
Monday-Friday; 10:00 AM - 2:00 PM Why You’ll Love Working at Action
At Action Property Management, we believe in creating an environment where you truly love where you work. We offer competitive pay and opportunities for career growth. Our benefits package includes medical, dental, vision, pet insurance, 401(k) with company match, and life and disability support for qualifying team members. We provide paid time off, including vacation, sick time, and company-observed holidays for qualifying team members. We invest in the infrastructure, technology, training, and tools you need to excel, and we maintain a culture where you feel heard, supported, and valued. Action Property Management is an Equal Opportunity Employer and supports a drug-free workplace. Pursuant to the San Francisco and Los Angeles Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records. #LI-MM1
#J-18808-Ljbffr