Crawford Group
Event Specialist - Employee Events
Crawford Group, San Francisco, California, United States, 94199
Overview
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Event Specialist - Employee Events
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Crawford Group . Crawford Group is seeking an Event Specialist to support our technology client in the San Francisco Bay Area. This is a global role that involves providing project management and logistic support for internal events at the client's offices in San Francisco and San Jose, with occasional travel to other locations. The Specialist will need to be onsite 2-3 days a week for meetings, stakeholder relationship building, and events, helping the team design and deliver impactful event experiences. Responsibilities
Actively coordinate, manage employee-facing events, and liaise between internal partners and external vendors. This includes attending all necessary meetings to stay aligned with all key stakeholders and partners Partner with Event Strategists on introducing fresh and creative concepts for employee-facing events and company campaigns in an effort to enhance the workplace experience Collaborate with international teams to drive partnerships, understand regional cultures, and plan, design, and execute on program vision established by Event Strategists Manage, meticulously track, and deliver reporting on event budgets, program logistics, vendors, and other key event metrics through the entire event life-cycle on behalf of Event Strategists and other internal clients Drive event production schedules and production meetings with internal business units along with cross-organizational teams including but not limited to facilities, catering, conferencing services, security Provide production-related support for the Event Strategists such as researching offsite venues, local vendors, and other miscellaneous event support Research, vet, negotiate, and procure event-related vendors and support when necessary Review vendor contracts before asking the client for signatures or payment Provide general support for the Event Strategists on non-event initiatives such as coordinating flagship events across the client’s offices (including researching, purchasing, and managing the distribution of event materials) Track programs across sites for reporting purposes Set up and management of registration tools and event apps for programs as needed Build strong relationships in the Japan and Asia Pacific regions for the client and with external partners What we look for
5+ years of event coordination/production experience with at least 2 years of in-person event experience Experience working on a variety of corporate events with different target audiences and stakeholders; experience with internal employee/HR events is a plus Experience partnering with international teams, specifically in Japan and the Asia Pacific region Strong customer service orientation supporting the internal customer experience, excellent interpersonal and communication skills, professional demeanor High attention to detail, deadline-driven, ability to problem-solve on the fly, resourceful and proactive Thrives in a collaborative team dynamic, but can also be an independent self-starter Ability to work effectively with people at all levels of the company as well as third-party vendors Demonstrate ability to work in a fast-paced environment, prioritize and manage multiple tasks, address last-minute requests while remaining composed Adaptive and comfortable with pivoting program objectives and shifting priorities Proficiency with Microsoft Office Suite; preferred experience with SharePoint, Slack, and an event registration platform; comfortable with Microsoft Teams Ability to go into the San Jose or San Francisco offices 2-3 days/week Willingness to travel to regional offices if necessary (1-2x/quarter) Bachelor’s degree preferred Details
Location: Hybrid. San Francisco Bay Area, CA, or New York, NY preferred Duration: Full-time, Consulting Rate: $50/hour W-2 consultant of Crawford Group; benefits available if eligible (Our hourly ranges are determined based on skills, experience and location) Committed to Diversity. We believe in approaching every interaction with honor, respect, and positive intent. Building diverse teams that foster creativity, innovation, and opportunity for all. Our commitment to inclusion across race, gender, age, religion, identity, and experience drives us forward every day.
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Join to apply for the
Event Specialist - Employee Events
role at
Crawford Group . Crawford Group is seeking an Event Specialist to support our technology client in the San Francisco Bay Area. This is a global role that involves providing project management and logistic support for internal events at the client's offices in San Francisco and San Jose, with occasional travel to other locations. The Specialist will need to be onsite 2-3 days a week for meetings, stakeholder relationship building, and events, helping the team design and deliver impactful event experiences. Responsibilities
Actively coordinate, manage employee-facing events, and liaise between internal partners and external vendors. This includes attending all necessary meetings to stay aligned with all key stakeholders and partners Partner with Event Strategists on introducing fresh and creative concepts for employee-facing events and company campaigns in an effort to enhance the workplace experience Collaborate with international teams to drive partnerships, understand regional cultures, and plan, design, and execute on program vision established by Event Strategists Manage, meticulously track, and deliver reporting on event budgets, program logistics, vendors, and other key event metrics through the entire event life-cycle on behalf of Event Strategists and other internal clients Drive event production schedules and production meetings with internal business units along with cross-organizational teams including but not limited to facilities, catering, conferencing services, security Provide production-related support for the Event Strategists such as researching offsite venues, local vendors, and other miscellaneous event support Research, vet, negotiate, and procure event-related vendors and support when necessary Review vendor contracts before asking the client for signatures or payment Provide general support for the Event Strategists on non-event initiatives such as coordinating flagship events across the client’s offices (including researching, purchasing, and managing the distribution of event materials) Track programs across sites for reporting purposes Set up and management of registration tools and event apps for programs as needed Build strong relationships in the Japan and Asia Pacific regions for the client and with external partners What we look for
5+ years of event coordination/production experience with at least 2 years of in-person event experience Experience working on a variety of corporate events with different target audiences and stakeholders; experience with internal employee/HR events is a plus Experience partnering with international teams, specifically in Japan and the Asia Pacific region Strong customer service orientation supporting the internal customer experience, excellent interpersonal and communication skills, professional demeanor High attention to detail, deadline-driven, ability to problem-solve on the fly, resourceful and proactive Thrives in a collaborative team dynamic, but can also be an independent self-starter Ability to work effectively with people at all levels of the company as well as third-party vendors Demonstrate ability to work in a fast-paced environment, prioritize and manage multiple tasks, address last-minute requests while remaining composed Adaptive and comfortable with pivoting program objectives and shifting priorities Proficiency with Microsoft Office Suite; preferred experience with SharePoint, Slack, and an event registration platform; comfortable with Microsoft Teams Ability to go into the San Jose or San Francisco offices 2-3 days/week Willingness to travel to regional offices if necessary (1-2x/quarter) Bachelor’s degree preferred Details
Location: Hybrid. San Francisco Bay Area, CA, or New York, NY preferred Duration: Full-time, Consulting Rate: $50/hour W-2 consultant of Crawford Group; benefits available if eligible (Our hourly ranges are determined based on skills, experience and location) Committed to Diversity. We believe in approaching every interaction with honor, respect, and positive intent. Building diverse teams that foster creativity, innovation, and opportunity for all. Our commitment to inclusion across race, gender, age, religion, identity, and experience drives us forward every day.
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