Human Resources Representative

Marine Well Containment Company (MWCC) was founded after the 2010 Deepwater Horizon well control incident to provide the response capabilities needed if a similar event occurs in the future. MWCC is a Limited Liability Corporation that is owned by nine (9) of the most active drillers in the Gulf of Mexico. See www.marinewellcontainment.com for more information. Position Overview & Responsibilities The MWCC Human Resources Representative is responsible for the administration of HR processes and systems in accordance with Marine Well Containment guidelines, applicable state and federal laws, and management direction. This position participates in a wide range of activities across MWCC HR disciplines. This position supports the delivery of HR solutions in support of both short-term and long-term business goals. The HR Representative assists with or owns a variety of HR processes including, but not limited to: onboarding paperwork and scheduling, offboarding paperwork and scheduling, record-keeping, and file maintenance. Serves as backup to Senior HR Generalist. This position acts as administrator of all HR systems including, but not limited to: applicant tracking, candidate engagement, performance management, learning management, time & attendance and HRIS. Administration includes identifying, investigating, and resolving system issues. Responsibilities include generation of HR reports, including formatting and structuring reports, as well as ensuring data integrity for all reporting. This role is responsible for the administrative aspects of the recruitment process and the tracking, compiling, and maintaining of all applicable HR and Training records in accordance with HR/Training operations processes and applicable laws. The HR Representative works in an effective and positive manner and champions a positive work culture that aligns with Marine Well Containment Company's mission and values. PRIMARY RESPONSIBILITIES Maintain strict confidentiality of sensitive employee information in accordance with company policies and applicable laws (i.e. data privacy). Ensure secure access to personnel files and HR systems, limiting exposure to authorized personnel only. Store physical files in locked cabinets, organized by employee ID, department, or other relevant criteria. Maintains strict confidentiality at all times. Upholds the highest standards of confidentiality by handling sensitive employee information, organizational data, and HR documentation with discretion and integrity, in compliance with company policies and applicable privacy regulations. Respond to internal and external requests for information with discretion and in accordance with confidentiality policies. Conducting internal audits of sensitive information such as beneficiary records, total compensation reports, and payroll-related salary figures. Serves as primary administrator for payroll processing, salary and hourly payrolls in accordance with HR process. Support HR with scanning, uploading, and categorizing documents into secure digital folders and managing confidential documentation and communications. Maintain a clean, organized, and easily navigable filing system for both digital and physical records. Responsibilities for this position include but are not limited to: Archive inactive or terminated employee files according to retention schedules and legal guidelines. Develop and update file management procedures to improve efficiency and accessibility. including reviewing to ensure compliance with applicable state and federal regulations Assists the GM,HR & Senior HR Generalist in building the department budget, HR and Training department cost reconciliation, such as the monthly budget review and quarterly business review. Compile internal materials for presentations. Prepares and distributes standard HR monthly and quarterly reports. Performs as System Administrator for all HR and Training systems to include but not limited to: applicant tracking, candidate engagement, time & attendance, performance management, onboarding, Human Resources Information System, and Learning Management System. Processes changes to HR records in the applicable system. Serves as a point of contact for staff concerns related to HR and Training administrative issues. Escalates to the system vendor as appropriate to ensure successful resolution. For administrative responsibilities, serves as backup to the Senior HR Generalist. In support of the Training Lead, is responsible for administration of the learning management system, reporting, coordination of internal and external training activities, and support of monthly and quarterly budget reconciliation Maintains all libraries contained in the applicant tracking system to include offer letter templates, job descriptions, pre-screen questions, and candidate correspondences. Maintains public HR information in Document Management System. Files and maintains physical and electronic records for HR and Training, which includes the acquisition, maintenance, and appropriate retention of those records. This includes all compliance documents. Follows company's retention guidelines and ensures all records are dispositioned accordingly. With particular attention to employee data supplied by G&A Partners and other primary vendors. Assists employees as needed through benefits enrollment during new hire orientation, annual open enrollment, and other qualifying events. Supports coordination and execution of all logistics related to annual benefits open enrollment event(s). Facilitates interview scheduling, inclusive of contact with candidate to determine availability, and coordinating interview times and changes with interview team. Maintains data integrity in HR and Training systems for accuracy of reporting and produces regular and/or ad hoc reports as required. Compiles data and distributes HR and Training reports as appropriate. Manages administrative aspects of the performance management process, including the tracking and maintenance of documents and following up with appropriate parties as needed to ensure compliance. Assists with new hire on-boarding activities, including distribution of New Hire packets, scheduling orientation meetings, and acquiring, tracking, and maintaining on-boarding documentation. Assists in execution of all offboarding administrative activities. Communicates professionally with all levels of the organization. Monitors and acts as necessary, HR and Employee Rewards and Recognition email inboxes and takes appropriate action. Partners with Accounting to track and reconcile gift card inventory. Edits and updates presentation decks, as needed, for various meetings, including but not limited to: benefits open enrollment, safety meetings, and employee trainings. Maintains HR and Training department activity tracker. Manages outlook calendar invitations for HR and Training activities, including providing scheduling recommendations based on staff availability. Tracks and maintains information related to department vendors, purchase orders, and invoices, including physically or electronically routing documents for approval. Performs quarterly review of Professional Employer Organization (PEO) vendor deliverable tracker and recommends completion status for management review. Response Specific Responsibilities (HR Support) Below are the responsibilities for this position related to and during the timeframe MWCC is activated to respond to a well control incident in the U.S. Gulf of Mexico. Work as a member of the MWCC Emergency Response Organization on an as-needed basis in the event of activation, or preparations/drills for same, in response to a well control incident, and perform job duties commensurate with your assigned role. The assigned role is HR Support, with particular focus on reporting worker fatigue hours. Participate, as required, in Incident Management Team (IMT) trainings and drills. Provide support as needed for HR to monitor workforce during a response, including tracking employee work hours and locations, in addition to executing time-sensitive normal operations responsibilities, such as processing payroll. During an activation, adjusts work schedule based on management-determined need. General Background, Qualifications, & Experience Associate's degree in Human Resources, business or a related field of study or a minimum of 3 years of experience in Human Resources A minimum of 5 years of experience in administrative roles across multiple disciplines in the HR field Advanced skill level in MS Office: Outlook, Word, Excel, and PowerPoint Working knowledge of HR systems, processes, regulations, and compliance Demonstrates the ability to acquire skills related to new technologies Must be confidential in all matters Must be results-driven and able to effectively multitask Has excellent organizational skills Has strong service orientation and takes personal accountability for work Is a team player and has a collaborative working style Is able to identify needs of stakeholders and influence where appropriate Exhibits strong problem-solving and decision-making skills, including ability to think critically Displays innovation with curiosity and openness to new ideas Communicates professionally and effectively both verbally and in writing Maintains effectiveness in a changing environment Visibly demonstrate the values of safety, integrity and excellence Demonstrates the ability to anticipate departmental needs and proactively works to address identified needs Able to independently handle and prioritize simultaneous responsibilities Experience with the Cornerstone Learning Management System Experience with SAP PHR/SHRM-CP certification Experience working with a Professional Employer Organization (PEO) Location:

Houston, TX Travel:

0-10% Schedule:

Eligible for 5/40 or 9/80 schedule Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand, walk, climb stairs, use hands to finger, handle or feel; and reach with hands and arms close to and overhead of their body. The employee may occasionally lift and/or move items up to 25 pounds. Marine Well Containment Company provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.