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Tuba Group, Inc.

Facilities Administrative Assistant Job at Tuba Group, Inc. in San Diego

Tuba Group, Inc., San Diego, CA, United States, 92189

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The Administrative Support Assistant plays a hybrid role providing backup support to the facilities desk and direct support to environmental and sustainability programs, including the NIWC Pacific Mixed Metal Recycling Program. This position requires the ability to assist with hazardous materials sampling, manage records for recycling and fleet operations, and support database entry and tracking functions.

Key Responsibilities:

  • Assist with logging and closing out facilities trouble calls in MAXIMO and JIRA.
  • Support recycling, solid waste, and generator programs by maintaining records and coordinating logistics.
  • Track and report on fleet vehicle data and schedule repairs and maintenance with transportation vendors.
  • Manage pickup/replacement schedules and billing records for waste bins.
  • Support Asbestos and Lead managers by sampling facility components (flooring, paint, adhesives).
  • Maintain hazardous testing logs and ensure timely documentation of results.
  • Maintain training and accreditation for Lead and Asbestos sampling procedures.
  • Assist with data entry, reporting, and administrative duties as needed.

Skills and Experience:

  • Working knowledge of MAXIMO, JIRA, and MS Office Suite.
  • Must be certified or able to become certified in Lead and Asbestos testing.
  • Strong attention to detail and a commitment to safety and compliance.
  • Effective communicator with solid data entry and coordination skills.
  • Must work on-site; telework is not authorized.

Education:

Minimum: High School diploma or equivalent.

Security Clearance Required:

US Citizenship and must possess or be able to obtain favorable background check adjudication.

Seniority level

  • Seniority level

    Associate

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative and Supply Chain

  • Industries

    Defense and Space Manufacturing, Facilities Services, and Office Administration

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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