DelDOT
Overview
Introduction Make a Difference with DHSSOur mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.For more information, please visit https://dhss.delaware.gov/dhss/ today! Responsibilities Support all division-wide training and workforce development initiatives, with a specific focus on administrative functions. Manage the OPM/Edgehill training room scheduling, the entrance procedures for the building, and the OPM mailbox. Order supplies, prepare training packets, and ensure the smooth day-to-day operations of the center. Function as an Estar Auditor. Serve as a liaison with internal and external contacts, customers, clients, and/or the public to coordinate activities, respond to inquiries, and provide guidance on administrative matters. Create formatted documents, generate and share presentations, manage schedules, and develop and manage spreadsheets. Assist in maintaining policies, procedures, guidelines, or training manuals; maintain information in databases. Deliver excellent customer service in person, electronically, or by written communication. Explain agency services, laws, rules, regulations, standards, policies, and procedures. Create and maintain record-keeping systems or logs to file, track, and retrieve documents in compliance with retention schedules. Assist higher-level staff with decision making and monitoring of key operational/program indicators by collecting/organizing data, preparing reports, supporting performance tracking and dashboard maintenance, or performing related support work. Review, process, and evaluate information for completeness and accuracy; resolve discrepancies and issues. Draft, manage, and distribute communications and other materials for public and/or internal use. Coordinate administrative elements of projects including tracking timelines, scheduling, documenting progress, and facilitating communication between team members. Use automated information systems and software to enter, update, modify, delete, retrieve, and report on data. Order and maintain office supplies and equipment; plan and coordinate meetings, hearings, or conferences and arrange travel. May approve or recommend approval/denial of requests/information within established standards and guidelines. Perform other related duties as required.
Qualifications
One year of experience in performing administrative specialist work such as composing official documents, drafting and distributing communications or other materials, tracking and resolving issues with workflow, assisting with research, special projects or data/information management, or other similar work in support of administrative, technical, program, and/or office operations. One year of experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases. One year of experience in collecting, compiling, and evaluating data from multiple sources to prepare reports, letters, or other administrative documents. Six months of experience in providing guidance and consultation to management, customers, and others on administrative matters.
Additional Posting Information
This is a Casual/Seasonal position which is a non-pension eligible position without healthcare and/or other benefits. Conditions of Hire
Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources. DHSS does not provide employment-based sponsorship. All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County. Selection Process
The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history. Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab at StateJobs.Delaware.gov. Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling (800) 232-5470 or by visiting delawarerelay.com. You may also call (302) 739-5458 or email DHR_ADAConcerns@delaware.gov for additional applicant services support. The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression. #J-18808-Ljbffr
Introduction Make a Difference with DHSSOur mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.For more information, please visit https://dhss.delaware.gov/dhss/ today! Responsibilities Support all division-wide training and workforce development initiatives, with a specific focus on administrative functions. Manage the OPM/Edgehill training room scheduling, the entrance procedures for the building, and the OPM mailbox. Order supplies, prepare training packets, and ensure the smooth day-to-day operations of the center. Function as an Estar Auditor. Serve as a liaison with internal and external contacts, customers, clients, and/or the public to coordinate activities, respond to inquiries, and provide guidance on administrative matters. Create formatted documents, generate and share presentations, manage schedules, and develop and manage spreadsheets. Assist in maintaining policies, procedures, guidelines, or training manuals; maintain information in databases. Deliver excellent customer service in person, electronically, or by written communication. Explain agency services, laws, rules, regulations, standards, policies, and procedures. Create and maintain record-keeping systems or logs to file, track, and retrieve documents in compliance with retention schedules. Assist higher-level staff with decision making and monitoring of key operational/program indicators by collecting/organizing data, preparing reports, supporting performance tracking and dashboard maintenance, or performing related support work. Review, process, and evaluate information for completeness and accuracy; resolve discrepancies and issues. Draft, manage, and distribute communications and other materials for public and/or internal use. Coordinate administrative elements of projects including tracking timelines, scheduling, documenting progress, and facilitating communication between team members. Use automated information systems and software to enter, update, modify, delete, retrieve, and report on data. Order and maintain office supplies and equipment; plan and coordinate meetings, hearings, or conferences and arrange travel. May approve or recommend approval/denial of requests/information within established standards and guidelines. Perform other related duties as required.
Qualifications
One year of experience in performing administrative specialist work such as composing official documents, drafting and distributing communications or other materials, tracking and resolving issues with workflow, assisting with research, special projects or data/information management, or other similar work in support of administrative, technical, program, and/or office operations. One year of experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases. One year of experience in collecting, compiling, and evaluating data from multiple sources to prepare reports, letters, or other administrative documents. Six months of experience in providing guidance and consultation to management, customers, and others on administrative matters.
Additional Posting Information
This is a Casual/Seasonal position which is a non-pension eligible position without healthcare and/or other benefits. Conditions of Hire
Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources. DHSS does not provide employment-based sponsorship. All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County. Selection Process
The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history. Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab at StateJobs.Delaware.gov. Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling (800) 232-5470 or by visiting delawarerelay.com. You may also call (302) 739-5458 or email DHR_ADAConcerns@delaware.gov for additional applicant services support. The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression. #J-18808-Ljbffr