Administrative Assistant Job at Pye-Barker Fire & Safety in Beaverton

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Summary

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Job Description

Essential Duties & Responsibilities:

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals
• Manage data in spreadsheets and reports
• Creates and maintains office related records and reports
• Files/uploads reports with city, and state agencies
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Receives, records, and distributes packages and mail.
• Manages key vendor accounts, supply inventory, and submits invoices for payment
• Compiles budget data and maintains financial records as requested.
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
• Assists with projects and event support
• Assists other departments as needed
• Assists with Customer relations
• Assists with Contract creations
• Manages all branch Fire Alarm Invoicing
• Perform other duties assigned by management.

Education/Qualifications

• High School diploma
• Ability to obtain Alarm company employee license
• Proven success in office administration
• Proficient in Microsoft Office Suite or similar software.
• Understanding of clerical procedures and systems such as record keeping and filing
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Other Duties

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.

Benefits and Perks

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)

Pye-Barker Fire and Safety is an Equal Opportunity Employer