Administrative Assistant Job at Sanctuary Recovery Centers in Phoenix

Sanctuary Recovery Centers

Job Title: Administrative Assistant
Location: Sanctuary's admin office
Reports To: Director of Operations

To provide high-level administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication.

The Administrative Assistant is responsible for handling clerical tasks, managing schedules, coordinating meetings, maintaining filing systems, and supporting day-to-day office operations. This role requires professionalism, discretion, and strong organizational skills to contribute to a productive and welcoming work environment.

• Answer and direct phone calls in a professional manner
• Organize and schedule appointments and meetings
• Prepare and edit correspondence, reports, and presentations
• Maintain contact lists and manage email communications
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system (electronic and paper)
• Order office supplies and research new deals and suppliers
• Book travel arrangements and process expense reports
• Act as the point of contact for internal and external clients
• Provide general support to visitors and staff
• Handle sensitive information with confidentiality

• High School Diploma or GED required
• Proven experience as an administrative assistant or office admin assistant
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent time management skills and ability to multitask
• Strong written and verbal communication skills
• Attention to detail and problem-solving skills
• Professional appearance and demeanor
• Ability to work independently and as part of a team

As part of our commitment to maintaining a safe and productive work environment, Sanctuary Recovery Centers conducts background checks and drug screenings for all potential employees. Please note the following:

1. Background Check: All offers of employment are contingent upon the successful completion of a background check. This may include verification of employment history, education, criminal records, and other relevant information.

2. Drug Screening: Candidates must pass a drug screening test as a condition of employment. This test will screen for the presence of illegal substances and may include random testing during employment.

3. APS Registry: Candidates must pass an APS (Adult Protective Services) registry check before an offer of employment can be extended.

4. Confidentiality: All information obtained during the background check, drug screening, and APS registry check process will be kept confidential and used solely for employment purposes.

5. Compliance: Sanctuary Recovery Centers complies with all applicable federal, state, and local laws regarding background checks, drug screenings, and APS registry checks.

By applying for this position, you acknowledge and consent to these procedures.