Administrative Assistant I Job at GSI Engineering LLC in Medley
GSI Engineering LLC, Medley, FL, United States
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Overview
At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.
We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination.
Overview
At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.
We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination.
This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.
Responsibilities
- Manage and coordinate schedules, including scheduling meetings, and appointments.
- Handle incoming and outgoing correspondence, including emails, letters, and packages.
- Handle special client requests regarding typing and billing
- Document correspondence, reports, results, and invoices for the geotechnical and Environmental departments, in a timely manner.
- Maintain office supplies inventory, ordering and restocking as necessary.
- Assist with data entry, report preparation, and maintaining spreadsheets or databases.
- Prepare, format, and proofread documents, reports, and presentations as needed.
- Provide administrative support for various projects as assigned.
- Greet visitors, answer and direct phone calls, and provide general information.
- Communicate with internal and external partners and vendors, as needed.
- Perform other duties as assigned.
- Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.
- Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.
- Other duties to be assigned.
- High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
- Previous experience with billing and data collection.
- 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
- Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
- Strong organizational, time management, and problem-solving skills.
- Strong attention to detail and ability to handle confidential information with discretion.
- Effective verbal and written communication skills to interact with team members and stakeholders.
- Ability to work independently and collaboratively in a fast-paced environment.
- Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.
- This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
- The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
- The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
- The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.
UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement here
ID 2025-1968
Position Type Full-Time
Location US-FL-Medley
- Requisition Post Information
- : Post End Date** 9/27/2025
Job Locations US-FL-Medley | US-FL-Miami
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
Administrative
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