Administrative Assistant - 77968 Job at St. Charles Community College in Saint C

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St. Charles Community College (SCC) is located just west of St. Louis, in the heart of growing St. Charles County. At SCC, we have a passion for student success. We serve a growing diverse student population, and we are committed to increasing the diversity of our faculty and staff who will help prepare our students for a global society. Qualified candidates will have demonstrated success in serving diverse student populations.

SCC is seeking a full-time Administrative Assistant who is responsible for office administrative and clerical support in support of President's Office as well as the Marketing and Foundation offices.

Essential Duties And Responsibilities

• Promote a positive image of the College by greeting and receiving faculty, staff, and visitors to the President's office and responding to telephone inquiries. Answer multi-line telephones, provide information, take messages, retrieve voicemail messages, and determine nature and purpose of calls for possible resolution. Refer telephone inquiries to the appropriate office or person as necessary.
• Compose, transcribe, edit, type, and post written correspondence, reports, minutes of meetings, and manuscripts; maintain confidential records, maintain calendar, keep schedules and records, and maintain the office filing system.
• Ability to operate personal computers utilizing Microsoft Word, Excel, PowerPoint, and other software as needed.
• Assist with daily mail/interoffice mail and administration work; preparation and entry of documents and scheduling for meetings/events; work with staff to organize and evaluate logistics of on and off-site meetings and events. Assist with ordering supplies and materials and requesting services as needed for all areas supported.
• Serve as a back-up to the PR & Communications Manager by providing administrative and clerical support to the College President and Board of Trustees when needed, ensuring smooth and efficient office administration. This may involve attending some meetings of the Board of Trustees, recording minutes, transcribing for permanent records and disseminating minutes to all faculty and staff.
• Facilitate and conduct logistics of President's Council meetings and awards including communicating with the council, sending calendar meeting invites, preparing all documents, oversee the President's Award email and communications, working with vendors on nameplates/awards, work with Marketing to secure photos, obtain all supporting materials, and assist the President in conducting these meetings smoothly and efficiently.
• Provide assistance and organizational support to the Administrative Cabinet by developing Cabinet meeting agendas, attending meetings, taking, transcribing, and disseminating minutes, and tracking Cabinet action items to completion.
• Assist with accounts payable and receivables
  
  

Education And/Or Experience

• Associate's Degree with three years of office experience or a Bachelor's Degree, supplemented with related administrative office coursework. Three years' experience in higher level office support functions are required.
• Must have highly developed computer skills with software such as Word, PowerPoint, Outlook, etc. High level spreadsheet software skills are required.
• Must have organizational skills and an aptitude for customer service.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write reports and correspondence. Ability to speak effectively with students, visitors, or employees of the organization
• Hours: Monday through Friday, 8:00 a.m. to 4:30 p.m.
  
  

Qualifications: Associate's degree (A. A.) or equivalent from two-year college or technical school and one year of office experience; or high school diploma or equivalent and three years related experience; or equivalent combination of education and experience. Moderate word processing skills. Basic spreadsheet and database software skills desired. Experience in delegating and distributing work for clerical support preferred. One-year experience working with confidential material. Incumbent must have very good people skills, attention to detail, and be able to work with frequent interruptions and short deadlines. Utilize various software packages to prepare specialized documents, such as Desktop publishing, spreadsheets, database and presentations.

Benefits

Holding true to our values of Innovation and Responsible Stewardship, SCC offers a robust and comprehensive benefits package for you and your family to achieve optimal health and wellness.

Our total rewards package includes

• Generous monthly employer credit towards medical coverage for you and your eligible dependents.
• Medical, Dental, Vision, FSA, HSA
• Life, AD&D, Critical Illness, Cancer and Accident Insurance
• 17 Paid Holidays, 12 Sick Days, 15 PTO Days and 3 personal days per year
• Tuition waiver after 90 days. Tuition Reimbursement after 180 days
• 100% Pension Vesting after 5 years of employment
  
  

Requires regular and predictable attendance.

Will be subject to a criminal background check.

St. Charles Community College is an Equal Opportunity Employer

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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