Administrative Services Assistant Job at Lamwork in Huntsville

ADMINISTRATIVE SERVICES ASSISTANT RESUME EXAMPLE

Published: Nov 08, 2024 - The Administrative Services Assistant manages department budgets, analyzes and interprets reports, and oversees payroll for student and temporary staff. Recommends operational improvements to enhance compliance with university policies, ensuring efficient handling of expenditures and travel schedules. Coordinates theatre rentals, class scheduling, and scholarship programs, supporting departmental needs through meticulous planning and organization.

Tips for Administrative Services Assistant Skills and Responsibilities on a Resume

2. Administrative Services Assistant, Meridian Health Systems, Concord, NH

Job Summary:

• Managing busy front desk assisting front window visitors and deliveries, phones, mail, escorting with a company vehicle, production and product shipping data entry, purchase order generation and fax after approval, inventory and ordering of office supplies, filling kitchen supplies.
• Assist with contractor timecard process, email product shipments to logistics mailbox, process security Gate clearances and Gate badges as needed, and backup for safety orientations.
• Escort for non-TWIC visitors in and out of the refinery, pick up UPS and delivery from the refinery warehouse, and general administrative services.
• Use computer-based programs, copy machines, calculators, and other related standard office equipment to type letters, reports, correspondence, and forms.
• Perform straight data input to prepared spreadsheets and simple posting of information to established ledgers.
• Answer telephone inquiries, take and relay messages, and greet visitors.
• Sort and deliver departmental mail.
• Maintain and stock department office supplies.
• Participate in TQM activities as requested including CQI subcommittees, probes, peer review, audit and/or tracer activities.

Skills on Resume:

• Front Desk Management (Hard Skills)
• Data Entry (Hard Skills)
• Purchase Order Processing (Hard Skills)
• Inventory Management (Hard Skills)
• Administrative Support (Soft Skills)
• Communication (Soft Skills)
• Quality Management Participation (Soft Skills)

3. Administrative Services Assistant, Westfield Community College, Aurora, CO

Job Summary:

• Disseminate information regarding DR programs and services to prospective students, families, staff, and faculty by phone, e-mail, or letter.
• Keep brochures and other outreach fliers updated as well as keeping up with all forms.
• Assist staff in the coordination of special events.
• Enter, maintain and reference student data in the DR database.
• Keep all student information updated by semester year accommodations and demographics.
• Obtain and track all student information as well as maintain and secure all student confidential files.
• Enter, maintain, and reference employee data in Legal Files.
• Input, track and process purchasing documents, budgetary items, deposits, and travel.
• Maintain office supplies and orders in a timely manner.
• Continually update front office organization.
• Codify office policies and procedures.
• Support DR staff with daily tasks and special assignments.
• Input and track all DR employee and student-related information including timekeeping and employee related input.

Skills on Resume:

• Information Sharing (Soft Skills)
• Document Updating (Hard Skills)
• Event Coordination (Hard Skills)
• Data Management (Hard Skills)
• File Management (Hard Skills)
• Budget Tracking (Hard Skills)
• Supply Management (Hard Skills)
• Policy Codification (Soft Skills)

4. Administrative Services Assistant, Riverstone Medical Group, Salem, OR

Job Summary:

• Greet and answer questions for all office visitors.
• Screen phone calls and schedule student and employee appointments for DR staff.
• Lead efforts to recruit, train, and manage student staff to assist with the front desk and other assigned office duties.
• Send out calendar invites.
• Schedule rooms or virtual spaces.
• Assist the Diversity Coordinator in scheduling monthly meetings (by academic year).
• Take minutes at designated meetings when the program GA cannot attend due to class schedule.
• Assist with events (planning, budgeting, outreach, etc.).
• Schedule meetings for the Commission on Commissions.
• Assist with funds transfers and payments for events, etc.
• Prepare meeting materials.
• Assist with event planning and execution and other activities related to the rollout of the Diversity Strategic Plan.

Skills on Resume:

• Visitor Reception (Soft Skills)
• Appointment Scheduling (Hard Skills)
• Student Staff Management (Soft Skills)
• Calendar Management (Hard Skills)
• Event Planning (Hard Skills)
• Meeting Minutes (Hard Skills)
• Budget Assistance (Hard Skills)
• Diversity Program Support (Soft Skills)

5. Administrative Services Assistant, Pacific Tech University, San Mateo, CA

Job Summary:

• Using spreadsheet software organizes department reports, analyzes, summarizes, and interprets information, and recommends action to be taken.
• Evaluate and recommend operational changes to the work unit to ensure effectiveness and compliance with university policies and regulations.
• Prioritize workload of self and student workers to meet department operational needs.
• Oversee payroll information for students and temporary workers.
• Recommend expenditures or actions for administrative and operational needs.
• Ensure performance revenue is collected and reconciled in a timely fashion and deposited into the correct account.
• Use and act as liaison to the department for purchasing cards and for approved expenditures.
• Initiate and process department travel class schedules and the departmental scholarship program.
• Maintain schedules of classes to ensure students can plan future classes and the department can forecast faculty needs.
• Participate, plan, and prepare for department meetings.
• Prepare and process theatre rental contracts for outside vendors and departments in accordance with purchasing and university policies and procedures.
• Maintain financial and academic records and assure the appropriate retention of files are followed.
• Assist with special projects such as receptions and department retreats involving event planning, budget planning, financial expenditures and reports, marketing, and customer service.
• Compose confidential correspondence on own initiative.
• Coordinate department business affairs and personnel matters and may interpret policies and procedures.
• Act as liaison to visitors (faculty, staff, parents, students, patrons, and alumni) and provide quality customer service regarding information or complaints.
• Provide student services support including, but not limited to, continuing student contact with Theatre majors, minors, and prospective students, mentor assignments, degree program and degree progress advice, tracking majors and minors, liaison between students, faculty mentors, and college professional advising staff.

Skills on Resume:

• Budget Management (Hard Skills)
• Data Analysis (Hard Skills)
• Operational Evaluation (Soft Skills)
• Payroll Oversight (Hard Skills)
• Event Planning (Hard Skills)
• Customer Service (Soft Skills)

Job Summary:

• Help to plan, organize, schedule, and set up student events hosted by the EEC and Academic Affairs Office.
• Help assign mentors/advisors with the help of EEC.
• Assist in planning and implementation of key college events.
• Help coordinate schedule and speaker needs for Transitions Course.
• Work in collaboration with Associate Dean’s Administrative Assistant.
• Coordinate course schedules for students in the 1st - 3rd year of the curriculum.
• Develop and update semester class schedules with assistance or in consultation with the Associate Dean.
• Coordinate labs across classes, exam schedules, and schedule rooms to accommodate each class for the year.
• Manage room reservations for classes, faculty, and outside events or clubs.

Skills on Resume:

• Event Planning (Hard Skills)
• Event Implementation (Hard Skills)
• Schedule Coordination (Hard Skills)
• Class Scheduling (Hard Skills)
• Room Reservations (Hard Skills)

7. Administrative Services Assistant, Horizon Community Services, Fort Collins, CO

Job Summary:

• Collect orientation information with admissions to develop student address/phone lists, record emergency contact information, format student biographies, provide student data to Admissions, and file.
• Update Elective list and maintain a video library for elective selections.
• Provide student advice on electives/ABLES/ and professional curriculum and process.
• Help recruit and orient faculty facilitators.
• Assist with the distribution and return of ABLES cases, assignments, evaluations, and grades.
• Help schedule student groups for ABLES and CE rotations.
• Maintain the College Calendar.
• Assign mailboxes, lockers, and lab sections to incoming classes.
• Assist in the preparation of reports, local instructions, orders, etc.
• Responsible for document control and flow for Service Teams.
• Pre-check documents that must be signed by the Team Lead.
• Support for visa receiving and organize travel arrangements for the Service Teams.
• Order office supplies for the Service teams.

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