Job Description
We are looking for an organized and approachable Receptionist to join our team in Oak Brook, Illinois. In this long-term contract position, you will be the first point of contact for clients and visitors, ensuring smooth day-to-day operations. This role involves managing administrative tasks with precision and maintaining a detail-oriented demeanor, even during challenging conversations.
Responsibilities:
• Answer and manage a multi-line phone system, directing calls to the appropriate departments.
• Greet and assist visitors, ensuring they feel welcomed and directed appropriately.
• Handle incoming and outgoing mail distribution with accuracy and timeliness.
• Scan and organize documents to maintain digital and physical filing systems.
• Collaborate with billing and intake coordinators to ensure seamless operations.
• Manage schedules and appointments efficiently, keeping calendars up-to-date.
• Perform data entry tasks, ensuring accuracy and attention to detail.
• Respond to email correspondence professionally and in a timely manner.
• Maintain organized files and records to support office operations.
• Navigate sensitive conversations tactfully while maintaining boundaries and a detail-oriented approach.
The salary range for this position is $17/hr to $18/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
• Strong communication skills, both verbal and written, to interact effectively with clients and staff.• Proficiency in using Microsoft Excel, Word, and Outlook for administrative tasks.
• Experience in customer service, demonstrating a friendly and detail-oriented approach.
• Ability to handle a multi-line phone system with efficiency.
• Skilled in data entry with a focus on accuracy.
• Excellent interpersonal skills to navigate various interactions and situations.
• Capability to organize files and manage schedules effectively.
• Familiarity with email correspondence and maintaining professionalism in written communication.