Administrative Assistant Job at PJT Partners in New York

Overview

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PJT Partners is a global advisory-focused investment bank. We offer a unique portfolio of advisory services to help clients achieve their strategic objectives. Through PJT Park Hill, we provide private fund advisory and fundraising services for alternative investment managers. We foster an inclusive culture that values diverse perspectives and strong teamwork.

To learn more about PJT Partners, please visit our website at www.pjtpartners.com.

Responsibilities

• Provide support to the Chief Financial Officer, the Chief Human Resources Officer and senior members of the human resources and finance teams; act as a gatekeeper to professionals and maintain relationships with clients, investors, prospective clients and internal employees.
• Arrange domestic and international travel across time zones for professionals (flights, cars, hotels, visas and other reservations).
• Manage calendars, schedule appointments, coordinate with other assistants and confirm meetings with clients and colleagues.
• Schedule conference rooms for internal and external meetings; coordinate supporting technology.
• Meet and greet guests; register guests in the visitor system.
• Assist in developing internal and external meeting materials for client pitches, conferences and speaking engagements and follow up on action items.
• Send and reply to emails on behalf of professionals; draft other correspondence; communicate with clients regularly.
• Track, prepare and process expense reconciliations, out-of-pocket reports and invoices.
• Handle confidential documents and data; maintain data integrity in databases including Outlook contacts and client tracking databases.
• Cover multiple phone lines; respond to client and investor inquiries; manage media inquiries as appropriate.
• Support Investor Relations by managing systems data as needed; prepare, edit and print presentation materials.
• In-office expectation: 5 days a week.

Qualifications

• Bachelor's degree preferred.
• 3+ years in an administrative assistant position, preferably within Financial Services or Investment Banking.
• Exceptional organizational and time-management skills; ability to manage multiple priorities and work under pressure; problem-solving and adaptability.
• Excellent verbal and written communication skills and attention to detail.
• Professional presence, positive demeanor and strong interpersonal skills.
• Service-oriented approach; hospitality or customer service background a plus.
• Comfortable working with professionals at all levels; high integrity, sound judgment and strong work ethic.
• Eagerness to work in an entrepreneurial, results-driven environment.
• Proficiency in Microsoft Office Suite; experience with CRM systems (Salesforce, BD Corporate a plus).

Expected annualized base salary of $80,000 to $95,000. This range represents the low and high ends of the expected base salary; actual base salary depends on role level, location, qualifications, skills and experience. Base salary is one component of PJT Partners’ compensation structure, which may include additional rewards, incentives and benefits including a discretionary bonus.

PJT is an equal opportunity employer. We do not discriminate on the basis of race, color, religious creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity expression, disability, medical condition, genetic information or predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other category protected by law. PJT Partners also complies with applicable laws regarding reasonable accommodation of disabilities. For more information or to request an accommodation, please contact Human Resources.

Applicant Privacy Notice: View our Applicant Privacy Notice at https://info.pjtpartners.com/PJT_Global_Applicant_Privacy_Notice. California residents should refer to the California Applicant Privacy Notice at https://info.pjtpartners.com/California_Applicant_Privacy_Notice for further information.