Legal Administrative Assistant Job at Bell & Associates, Inc. in Wichita

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Bell & Associates, Inc. provided pay range

This range is provided by Bell & Associates, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $70,000.00/yr

Direct message the job poster from Bell & Associates, Inc.

Senior Executive Recruiter at Bell & Associates, Inc.

Legal Administrative Assistant

$60-70k/year

If you’re an organized, proactive professional with a background in transactional law, this is your

chance to make a meaningful impact in a supportive and collaborative law firm. As a

Transactional Legal Administrative Assistant, you’ll be integral to maintaining the efficiency and

precision of our client's team. From document management to client interactions, you’ll ensure

our clients receive the highest quality service.

Responsibilities:

• Document and Contract Management: Draft, revise, and manage business and legal documents, including contracts, non-disclosure agreements, purchase agreements, and other transaction-specific documentation.
• E-filing and Record-Keeping: Perform electronic filing using PACER and other systems,maintaining organized digital records for all client communications and transactional documents
• Calendar and Deadline Management: Coordinate attorney schedules, manage multiple deadlines, and track transaction milestones to ensure smooth deal progression.
• File Maintenance: Maintain client files within the firm’s document management system, handling all file openings, closings, and conflict checks.
• Billing Support: Assist attorneys with tracking billable hours and preparing client billing statements.
• Client Communication: Engage professionally with clients and external parties by phone, email, and in-person interactions, providing timely updates and support.
• Additional Support: Contribute to other tasks as needed to support attorneys, paralegals, and clients in alignment with the firm’s mission.

Qualifications:

• Technical Skills: Advanced proficiency in Microsoft Word, Adobe Acrobat for document handling, and legal document software such as Time Matters.
• Communication Skills: Exceptional verbal and written communication skills, with attention to clarity, grammar, and professionalism.
• Attention to Detail: Strong proofreading abilities and meticulous attention to accuracy in all document handling.
• Professional Demeanor: Friendly, organized, and adaptable with a high sense of initiative.
• Experience: Prior experience in transactional law preferred, with a background as a Legal Administrative Assistant, Legal Secretary, or Administrative Assistant in a legal setting being ideal.

Schedule:

• This on-site role is Monday through Friday, 8:00 am – 5:00 pm.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal and Administrative

• Industries

  Law Practice

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Pension plan

Paid maternity leave

Paid paternity leave

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