Omni Hotels
Location
Omni Hotels and Resorts creates genuine, authentic guest experiences at 60 distinctive luxury hotels and resorts in leading business gateways and leisure destinations across North America. Omni Hotels is known for its exemplary culture, authenticity to the markets in which we operate, innovation and exceptional service. Our commitment to career development has created tenure and loyalty that enables us to perpetuate our family atmosphere.
Job Description
Provide coordination and support to the operations team based at the corporate office. This will support our Vice President of Food & Beverage, Corporate Director of Food & Beverage, Head of Culinary, and Corporate Executive Chef.
This is anin office rolebased out of the Omni Corporate Office, Monday through Friday.
Responsibilities
Communicate directly with internal and external stakeholders on multiple projects
Assist with travel arrangements
Assist with recurring meetings, including, but not limited to, room and AV set up, agenda compilation and minute taking
Strong interpersonal skills for communication and collaboration between departments
Assist with Executives expense report assembly routing, and tracking
Handle special projects as assigned
Assist with assembly of PowerPoints and presentation materials
Liaise with internal departments and properties for executives
Daily / Weekly / Monthly communication with hotel executives and executive assistants
Calendar management
Assist with invoicing and rebills for department
Assembly of extensive trip files pre and post
Monthly reporting
Composing Memos and Agendas
Work closely with operations department
Schedule, coordinate and facilitate technology for Webinars, and conference calls
Update contact lists and email distribution lists for corporate and hotel/resort information
Assist on extremely confidential documents, such as performance reviews, bonus incentive payouts, and similar
Collection and archiving of personnel documents (Performance Evaluations, KRA, Bonus/Incentive sheets, Organizational Charts) and contracts with third parties
Field and distribute mail to operations department
Update intranet and other internal sites
Ad-hoc projects for the operations team
Qualifications
Must be extremely proficient in Excel, Word, PowerPoint and Outlook
Ability to work extended hours when needed
Ability to work independently with minimal supervision
Ability to maintain strict confidentiality
Must be highly organized and have the ability to multi- task and shift priorities as needed
Professionalism is a must!
Excellent written and verbal communications skills
Must be a team player and contribute positive energy
Flexibility and capability to take on special assignments/projects
Bachelor’s degree preferred
Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster (https://www1.eeoc.gov/employers/poster.cfm) and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement (https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf) If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com .
Job LocationsUS-TX-Dallas
Posted Date3 weeks ago(8/22/2025 3:19 PM)
Requisition ID 2025-126460
of Openings 1 Category (Portal Searching) Administrative/Clerical
Omni Hotels and Resorts creates genuine, authentic guest experiences at 60 distinctive luxury hotels and resorts in leading business gateways and leisure destinations across North America. Omni Hotels is known for its exemplary culture, authenticity to the markets in which we operate, innovation and exceptional service. Our commitment to career development has created tenure and loyalty that enables us to perpetuate our family atmosphere.
Job Description
Provide coordination and support to the operations team based at the corporate office. This will support our Vice President of Food & Beverage, Corporate Director of Food & Beverage, Head of Culinary, and Corporate Executive Chef.
This is anin office rolebased out of the Omni Corporate Office, Monday through Friday.
Responsibilities
Communicate directly with internal and external stakeholders on multiple projects
Assist with travel arrangements
Assist with recurring meetings, including, but not limited to, room and AV set up, agenda compilation and minute taking
Strong interpersonal skills for communication and collaboration between departments
Assist with Executives expense report assembly routing, and tracking
Handle special projects as assigned
Assist with assembly of PowerPoints and presentation materials
Liaise with internal departments and properties for executives
Daily / Weekly / Monthly communication with hotel executives and executive assistants
Calendar management
Assist with invoicing and rebills for department
Assembly of extensive trip files pre and post
Monthly reporting
Composing Memos and Agendas
Work closely with operations department
Schedule, coordinate and facilitate technology for Webinars, and conference calls
Update contact lists and email distribution lists for corporate and hotel/resort information
Assist on extremely confidential documents, such as performance reviews, bonus incentive payouts, and similar
Collection and archiving of personnel documents (Performance Evaluations, KRA, Bonus/Incentive sheets, Organizational Charts) and contracts with third parties
Field and distribute mail to operations department
Update intranet and other internal sites
Ad-hoc projects for the operations team
Qualifications
Must be extremely proficient in Excel, Word, PowerPoint and Outlook
Ability to work extended hours when needed
Ability to work independently with minimal supervision
Ability to maintain strict confidentiality
Must be highly organized and have the ability to multi- task and shift priorities as needed
Professionalism is a must!
Excellent written and verbal communications skills
Must be a team player and contribute positive energy
Flexibility and capability to take on special assignments/projects
Bachelor’s degree preferred
Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster (https://www1.eeoc.gov/employers/poster.cfm) and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement (https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf) If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com .
Job LocationsUS-TX-Dallas
Posted Date3 weeks ago(8/22/2025 3:19 PM)
Requisition ID 2025-126460
of Openings 1 Category (Portal Searching) Administrative/Clerical