Florida State Jobs
Administrative Assistant II - 64085549
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website. This position is directly supervised by the Operations & Mgmt Consultant of the Expert Witness Office within the Prosecution Services Unit, Office of the General Counsel. Incumbent possesses good judgment and problem-solving skills to ensure services provided are completed efficiently, timely, and correctly. Receive the intake of cases that require an expert opinion. Reviews the cases to determine the applicable specialty and procedure(s); contacts an expert witness; makes arrangements for review of cases; requests the necessary authorizations in advance; prepares cover letter, including questions indicated by the reviewing attorney or consultant and any other pertinent information which will assist the expert in reviewing the case; and securely emails the investigative files, including applicable exhibits, i.e., x-rays, audio, video, photographs, etc. Processes supplemental requests from expert to obtain missing or additional information; prepares and submits the request form to the appropriate field office; updates the complaint status and activity codes accordingly. Maintain and manage an organized tracking system of those cases for which the incumbent is responsible. File incoming correspondence and supplemental records in the case file and forward such records to experts if pertinent and applicable. Facilitates and ensures expert witnesses are registered in MyFloridaMarketPlace. Procures expert witness services through purchase order using MyFloridaMarketPlace and processes invoices for expert expenses incurred; ensures compliance with Section 215.422, F.S. and Chapter 3A-24, F.A.C., by coding invoices to the appropriate board, obtaining approval, and submitting to Finance and Accounting within 5 working days. Perform a monthly inventory of all complaints assigned to the incumbent, making necessary changes and updates to the computer case management system and tracking system. Direct and responds to telephone inquiries received from the general public, complainants, Subject's and/or Subjects' counsel concerning disciplinary cases. Other duties as assigned. Required Knowledge, Skills, and Abilities: Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of the methods of data collection. Knowledge of the principles and techniques of effective communication. Ability to collect, evaluates, and analyzes data relating to administrative functions such as accounting, personnel, purchasing, or report writing. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to utilize problem-solving techniques. Ability to work independently. Ability to plan, organize, and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Preferred candidates should possess: Reliable skills and abilities for attention to detail and accuracy. Prioritizing and organizing work product and function. Working under deadlines. Qualifications: Preference will be given to those who meet the following minimum requirements: High school diploma or equivalent AND 2 years administrative experience to include Microsoft Office, Adobe, data entry, and document preparation. The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: annual and sick leave benefits; nine paid holidays and one personal holiday each year; state group insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; retirement plan options, including employer contributions; flexible spending accounts; and tuition waivers; and more! The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location: Tallahassee, FL, US, 32399 Nearest Major Market: Tallahassee
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website. This position is directly supervised by the Operations & Mgmt Consultant of the Expert Witness Office within the Prosecution Services Unit, Office of the General Counsel. Incumbent possesses good judgment and problem-solving skills to ensure services provided are completed efficiently, timely, and correctly. Receive the intake of cases that require an expert opinion. Reviews the cases to determine the applicable specialty and procedure(s); contacts an expert witness; makes arrangements for review of cases; requests the necessary authorizations in advance; prepares cover letter, including questions indicated by the reviewing attorney or consultant and any other pertinent information which will assist the expert in reviewing the case; and securely emails the investigative files, including applicable exhibits, i.e., x-rays, audio, video, photographs, etc. Processes supplemental requests from expert to obtain missing or additional information; prepares and submits the request form to the appropriate field office; updates the complaint status and activity codes accordingly. Maintain and manage an organized tracking system of those cases for which the incumbent is responsible. File incoming correspondence and supplemental records in the case file and forward such records to experts if pertinent and applicable. Facilitates and ensures expert witnesses are registered in MyFloridaMarketPlace. Procures expert witness services through purchase order using MyFloridaMarketPlace and processes invoices for expert expenses incurred; ensures compliance with Section 215.422, F.S. and Chapter 3A-24, F.A.C., by coding invoices to the appropriate board, obtaining approval, and submitting to Finance and Accounting within 5 working days. Perform a monthly inventory of all complaints assigned to the incumbent, making necessary changes and updates to the computer case management system and tracking system. Direct and responds to telephone inquiries received from the general public, complainants, Subject's and/or Subjects' counsel concerning disciplinary cases. Other duties as assigned. Required Knowledge, Skills, and Abilities: Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of the methods of data collection. Knowledge of the principles and techniques of effective communication. Ability to collect, evaluates, and analyzes data relating to administrative functions such as accounting, personnel, purchasing, or report writing. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to utilize problem-solving techniques. Ability to work independently. Ability to plan, organize, and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Preferred candidates should possess: Reliable skills and abilities for attention to detail and accuracy. Prioritizing and organizing work product and function. Working under deadlines. Qualifications: Preference will be given to those who meet the following minimum requirements: High school diploma or equivalent AND 2 years administrative experience to include Microsoft Office, Adobe, data entry, and document preparation. The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: annual and sick leave benefits; nine paid holidays and one personal holiday each year; state group insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; retirement plan options, including employer contributions; flexible spending accounts; and tuition waivers; and more! The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location: Tallahassee, FL, US, 32399 Nearest Major Market: Tallahassee