Administrative Assistant Job at Moody and Associates, Inc. in Athens

Moody is seeking a qualified Administrative Assistant to provide support to our environmental consulting department in our Athens, PA office. This part-time position will be regularly scheduled to work an average of 18-24 hours per week, Monday through Friday. Qualified candidates must have a professional and positive demeanor and meet the minimum position qualifications.

Responsibilities:

• Compile reports for technical staff according to regulatory and/or company standards
• Provides general administrative and clerical support including mailing, scanning, and copying to office staff
• Prepares print materials and binds report data for delivery/distribution
• Answers telephones and directs the caller to the appropriate technical staff
• Greets and directs visitors to the company
• Maintain electronic and hard copy filing system
• Open, sort and distribute incoming mail, deliveries, and other correspondence
• Performs basic data entry and scan documents
• Assist in resolving any administrative problems
• Run company’s errands to post office and office supply store
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements as directed by management staff
• Maintain office supplies; i.e. assisting in the ordering, receiving, stocking and distribution of office supplies

• Minimum of one (1) year of experience in a similar position preferred
• Must be computer savvy and proficient in Microsoft Excel and Outlook
• Customer/client focused with excellent written and verbal communication skills
• Must be able to work well independently with limited instruction.

Scheduling:

• Part time weekly schedule with an average of 18-24 hours per week.
• Schedules are flexible; however, our core office hours are 8:00 am to 5:00 pm, Monday through Friday.

Physical Demands

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this job, the employee may be regularly required to sit for long periods of time when performing office-related tasks and/or while driving for business purposes.