Daviess County High School
Secretary II (7.5 hours; 200 days)
Daviess County High School, Owensboro, Kentucky, us, 42302
JOB DETAILS
Job Class Description:
SCHOOL SECRETARY II-ELEMENTARY
Class Code:
7777
Job Title:
ELEMENTARY SCHOOL SECRETARY
Supervisory Responsibilities:
NONE
Position Type:
FULL-TIME
FLSA Classification:
Non-Exempt
Reports To:
PRINCIPAL
*Location:
VARIES BASED ON ASSIGNMENT
Compensation: Commensurate with salary range on the DCPS Salary Schedule for class code
7777
Hours Per Day:
7.5
Contracted Days:
200
QUALIFICATIONS
Required: • High school diploma, G.E.D. certificate, or satisfactory progress toward G.E.D. • Three years of increasingly responsible office or secretarial experience involving public contact and record-keeping experience. • Demonstrate and/or develops proficient skills related to operation of the computer.
Knowledge Of: • Proficient computer skills including use of mouse and keyboard to navigate computer, e-mail, and websites. • Applicable school systems, software, and office equipment. • School office terminology, practices and procedures. • Financial and statistical record-keeping techniques. • Budget preparation and control. • Short and long-range planning techniques applicable to area of specialty. • In-service materials, subject matter and methods in area of specialty. • Record-keeping techniques including filing. • Oral and written communication skills including English usage, grammar, spelling, punctuation and vocabulary. • Interpersonal skills using tact, patience, and courtesy. • Telephone techniques and etiquette. • Laws, rules and regulations related to assigned activities. • Policies and objectives of assigned program and activities. • Technical aspects of field of specialty.
JOB DESCRIPTION
Job Summary:
Perform a wide variety of clerical and secretarial duties in a small to medium-sized school and to coordinate school office activities and assist the principal in routine administrative tasks; perform public relations and communication services for the principal.
Essential Functions, Duties and Responsibilities: • Organize and coordinate a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a small to medium-sized high school. • Serve as secretary and provide administrative assistance to the Principal; make, schedule and arrange appointments, meetings, and conferences. • Coordinate and facilitate communication between district and site personnel, parents, students, school and community organizations and the general public. • Communicate with a variety of site and district personnel and administrators to coordinate school operations and maintenance, resolve conflicts and issues and exchange information as appropriate. • Assist the principal in the preparation and maintenance of financial, statistical and narrative reports; research, compile and organize information. • Prepare forms and assist the principal in preparing and monitoring budget. • Process purchase orders. • Compose, type from notes, rough draft or verbal instructions a variety of written materials including correspondence, bulletins, memoranda, calendars, requisitions, records, reports, and emails. • Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment and student activities; prepare and maintain related records, files and logs. • Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures. • Operate a variety of business and office machines including copiers, calculator, computer, copier and communication equipment. • Order a wide variety of equipment, materials, supplies and special items requested by faculty following school and district procedures; assure receipt and proper distribution. • Answer phones and greet visitors; take and relay messages; provide information to students, parents, faculty and site personnel. • Maintain confidentiality. • Plan and organize work to meet deadlines with minimal direction. • Demonstrates loyalty and dedication to the purposes and goals of the Daviess County Public Schools.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Location, duties, responsibilities may be altered to meet the needs of the district.
Successful completion of post-offer, pre-employment screenings are required as a contingency of employment.
*Contracts are with the district of Daviess County Public Schools-not with individual locations. Location assignments are subject to change.
TERMS OF EMPLOYMENT
1. Support employee with year-to-year contract
2. Participates in Kentucky Public Pension Authority (KPPA)
Evaluation:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of classified personnel. The evaluation will be conducted by the School Principal.
By signing below, I acknowledge that I have read and understand the terms set forth in this job description.
Date of Last Revision: 4.6.21
Job Class Description:
SCHOOL SECRETARY II-ELEMENTARY
Class Code:
7777
Job Title:
ELEMENTARY SCHOOL SECRETARY
Supervisory Responsibilities:
NONE
Position Type:
FULL-TIME
FLSA Classification:
Non-Exempt
Reports To:
PRINCIPAL
*Location:
VARIES BASED ON ASSIGNMENT
Compensation: Commensurate with salary range on the DCPS Salary Schedule for class code
7777
Hours Per Day:
7.5
Contracted Days:
200
QUALIFICATIONS
Required: • High school diploma, G.E.D. certificate, or satisfactory progress toward G.E.D. • Three years of increasingly responsible office or secretarial experience involving public contact and record-keeping experience. • Demonstrate and/or develops proficient skills related to operation of the computer.
Knowledge Of: • Proficient computer skills including use of mouse and keyboard to navigate computer, e-mail, and websites. • Applicable school systems, software, and office equipment. • School office terminology, practices and procedures. • Financial and statistical record-keeping techniques. • Budget preparation and control. • Short and long-range planning techniques applicable to area of specialty. • In-service materials, subject matter and methods in area of specialty. • Record-keeping techniques including filing. • Oral and written communication skills including English usage, grammar, spelling, punctuation and vocabulary. • Interpersonal skills using tact, patience, and courtesy. • Telephone techniques and etiquette. • Laws, rules and regulations related to assigned activities. • Policies and objectives of assigned program and activities. • Technical aspects of field of specialty.
JOB DESCRIPTION
Job Summary:
Perform a wide variety of clerical and secretarial duties in a small to medium-sized school and to coordinate school office activities and assist the principal in routine administrative tasks; perform public relations and communication services for the principal.
Essential Functions, Duties and Responsibilities: • Organize and coordinate a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a small to medium-sized high school. • Serve as secretary and provide administrative assistance to the Principal; make, schedule and arrange appointments, meetings, and conferences. • Coordinate and facilitate communication between district and site personnel, parents, students, school and community organizations and the general public. • Communicate with a variety of site and district personnel and administrators to coordinate school operations and maintenance, resolve conflicts and issues and exchange information as appropriate. • Assist the principal in the preparation and maintenance of financial, statistical and narrative reports; research, compile and organize information. • Prepare forms and assist the principal in preparing and monitoring budget. • Process purchase orders. • Compose, type from notes, rough draft or verbal instructions a variety of written materials including correspondence, bulletins, memoranda, calendars, requisitions, records, reports, and emails. • Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment and student activities; prepare and maintain related records, files and logs. • Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures. • Operate a variety of business and office machines including copiers, calculator, computer, copier and communication equipment. • Order a wide variety of equipment, materials, supplies and special items requested by faculty following school and district procedures; assure receipt and proper distribution. • Answer phones and greet visitors; take and relay messages; provide information to students, parents, faculty and site personnel. • Maintain confidentiality. • Plan and organize work to meet deadlines with minimal direction. • Demonstrates loyalty and dedication to the purposes and goals of the Daviess County Public Schools.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Location, duties, responsibilities may be altered to meet the needs of the district.
Successful completion of post-offer, pre-employment screenings are required as a contingency of employment.
*Contracts are with the district of Daviess County Public Schools-not with individual locations. Location assignments are subject to change.
TERMS OF EMPLOYMENT
1. Support employee with year-to-year contract
2. Participates in Kentucky Public Pension Authority (KPPA)
Evaluation:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of classified personnel. The evaluation will be conducted by the School Principal.
By signing below, I acknowledge that I have read and understand the terms set forth in this job description.
Date of Last Revision: 4.6.21