Administrative Assistant Job at Phaxis - Support Services in New York

About Us

We are a well-established law firm with a strong presence in Banking and Real Estate. Our Banking Division is expanding, and we are seeking a detail-oriented Administrative Assistant who is eager to learn and grow within the field of mortgage loan processing. This is a temp-to-perm opportunity, ideal for someone looking to build a long-term career in a fast-paced, professional environment.

Job Summary

As an Administrative Assistant, you will provide vital support to the Banking Division’s legal and processing teams. This role is perfect for someone who is proactive, highly organized, and has a strong sense of follow-through. You’ll work closely with experienced professionals and gain exposure to the mortgage loan process, with the opportunity to develop specialized skills in this area.

Key Responsibilities

• Provide administrative support to attorneys and paralegals in the Banking Division
• Manage and organize case files, loan documents, and correspondence
• Track deadlines, follow up on pending items, and ensure timely completion of tasks
• Assist with the preparation and review of mortgage loan documents
• Communicate with internal teams, clients, and financial institutions
• Maintain accurate records and databases related to loan processing
• Perform data entry, document management, and scanning tasks
• Handle general office duties including filing, scheduling, and email management

Qualifications

• 3+ years of administrative or office support experience (legal or banking environment a plus)
• Exceptional attention to detail and follow-through
• Strong organizational and time management skills
• Excellent communication skills (verbal and written)
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Eagerness to learn about mortgage loan processing and legal procedures
• Ability to work independently and as part of a team