Baltimore Law Firm is hiring: Administrative Legal Assistant in Baltimore

A nationally recognized asbestos litigation law firm has an immediate opening for a legal assistant who will also assist with day-to-day office administrative duties. The position requires a candidate with a minimum of 2 years of experience as a legal secretary or legal assistant in a mid-sized law firm. The candidate should have experience working with electronic service of documents (PACER, File&Serve, etc.) as well as familiarity with Microsoft Office (Excel, Word, Adobe), including adding electronic signatures to Word/Adobe documents.

Qualifications and Skills:

• 2 years’ experience in a law firm setting as a legal secretary/assistant, with priority given to applicants with office management experience.
• Civil litigation experience in complex litigation preferred.
• Strong organizational and planning skills.
• Must have strong communication skills, with the ability to work well independently, as well as be part of a team.
• Candidate should be able to prioritize tasks and work proactively.
• Must be able to multitask and be comfortable working in a fast-paced environment.
• Must know Adobe and Microsoft Office, including but not limited to Word, Excel, and Outlook, LexisNexis, and Pacer.
• Commissioned Notary Public for the State of Maryland.

Job Duties:

• Electronic filings.
• Prepare proofs of service.
• Create trial binders.
• Enter billing and complete expense reports for assigned attorneys.
• Prepare share links for voluminous documents.
• Provide back-up support for other secretaries.
• Any other legal secretarial duties requested by the supervising attorney.
• Notarize documents as requested.
• Serve as point person for office coordinator duties, including invoices, supplies, mailings, building maintenance, and any additional duties assigned by the managing partner of the Baltimore office.

Experience:

• Legal Secretary or Legal Assistant: 2 years (Required)
• Office Administration (Preferred)
• Notary (Preferred)

We offer a competitive benefits package including employer-paid health, dental, & life insurance. Voluntary benefits, including vision and flexible spending accounts; in addition to our 401 (k) plan.

Salary is commensurate with experience. All applications will be kept in strictest confidence. No phone calls please.