Park Lawn is hiring: Administrative Assistant in Houston

Overview

Why Work for Park Lawn Corporation?

This position is an administrative role in Park Lawn’s corporate office in Houston, TX and is responsible for performing a variety of administrative and general office support-related tasks to ensure the corporate office runs smoothly. The role reports to the Corporate Office Manager.

Responsibilities

• Performs general clerical support duties for various departments.
• Creates and/or maintains spreadsheets and correspondence as needed.
• Assists with event set-up and teardown.
• Serves as primary backup to front-desk reception, answering telephone calls, routing calls to appropriate parties and providing answers to general inquiries as needed.
• Greets and directs guests and visitors in the main reception area.
• Updates and maintains user information in company computer applications such as learning management system and/or fuel/fleet card program.
• Assists with assigning, updating and/or troubleshooting parking and security badge assignments for corporate employees.
• Processes and codes general administrative invoices for timely payment, researching and resolving any issues or discrepancies with vendor accounts.
• Processes expense reports for members of executive leadership as requested.
• Assists with mail distribution, mailouts and/or express shipments and deliveries.
• Coordinates and maintains office supplies and equipment.
• Conducts twice daily conference room readiness inspections.
• Performs daily set-up and teardown of coffee bars and breakroom serving areas.
• Assists with recurring office and hospitality supply inventory and rotation.
• Accompanies established service vendors during on-site visits as needed.
• Other duties as assigned.

Qualifications

• High School Diploma or equivalent.
• Minimum two years of administrative experience.
• Working knowledge of basic accounting principles.
• Proficient with multi-line phone systems and general office equipment.
• Valid state issued driver’s license in good standing and acceptable driving record.

Additional Eligibility Qualifications

• Attend and perform work in a professional and courteous manner in accordance with the employer’s requirements.
• Able to read, write and speak English fluently. Bilingual is a plus.
• Proficiency and accuracy with numbers.
• Able to maintain a strict level of confidentiality.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) required.
• Excellent interpersonal and communication skills.
• Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling.
• Maintains a positive attitude and working environment through organization and communication.
• Ability to prioritize tasks, and exercise good judgment.
• Professional appearance and presentation.

Work Relationships

Supervisory Responsibility: This position has no direct supervisory responsibilities.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• The duties associated with this position are generally performed in an indoor office setting.
• Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle.
• Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds and may be required to lift to 50 pounds.
• This position may also require reaching, pushing and pulling.
• This position may also be exposed to chemicals and/ or blood borne pathogens. Exposure risk is considered: Low
• Overtime is sometimes necessary or required.

Travel

• This position does not require travel.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.