Addison Group is hiring: Administrative Assistant in Colorado Springs

Job Title: Administrative Assistant

Location: Colorado Springs, CO

Industry: Social Services

Pay: $20 – $25/hour

Benefits: Eligible for medical, dental, vision, and 401(k) benefits through Addison Group

Contract-to-hire

About Our Client:

Addison Group is hiring on behalf of our client for an Administrative Assistant to support a director. This role is critical for ensuring smooth daily operations and providing high-level administrative support to leadership. The ideal candidate is organized, detail-oriented, and enjoys balancing administrative tasks with direct customer service.

Job Description:

The Administrative Assistant will manage administrative and operational functions for the department, serving as a key support to the Director. Responsibilities include scheduling, tracking calls, logging concerns, preparing reports, assisting with payroll and financial tasks, maintaining confidential records, and ensuring compliance with all policies and procedures. The position requires strong organizational skills, professionalism, and the ability to handle sensitive information.

Key Responsibilities:

• Manage incoming calls, inquiries, and concerns, ensuring timely follow-up.
• Support the Director with calendar management, meeting coordination, and agenda preparation.
• Track department activities, maintain records, and log key information.
• Assist with payroll, timesheet approvals, expense reports, and financial reconciliation.
• Prepare, edit, and distribute reports, communications, and newsletters.
• Order and track office supplies, maintain equipment, and coordinate facility needs.
• Maintain confidential documents and comply with HIPAA and other privacy requirements.
• Provide coverage and support to other staff as requested.

Qualifications:

• 2+ years of administrative or office support experience.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and standard office software.
• Ability to handle confidential information with discretion.
• Detail-oriented and able to work independently and as part of a team.

Additional Details:

• Schedule: Monday–Thursday, 7:30am–5:00pm; Friday, 7:30am–11:30am
• Work Setting: In-office

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.