Executive Administrative Assistant Job at Atlas Healthcare Partners in Phoenix

Overview

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Atlas Healthcare Partners exists to form strategic partnerships with health systems across the nation to develop, manage and operate Ambulatory Surgery Centers (ASCs) in their markets. We are committed to providing exceptional care and outstanding customer service to every patient, every physician, every time. Our core values are Integrity, Culture, Teamwork, Respect, and Results. We offer industry-leading health and dental benefits and a matching retirement package. This is a full-time position with a salaried base plus bonus.

Base pay range

$58,776.64/yr - $76,410.00/yr

Why you’ll love this job

The Executive Administrative Assistant is proactive in anticipating and adapting to the needs of the team in a fast-paced Ambulatory Surgery Center management environment. The role requires managing multiple tasks and conflicting priorities with accuracy, flexibility, and attention to detail. The position develops positive working relationships with a wide range of colleagues, works with the Executive Support Team, and collaborates across lines of business.

Essential Functions

• Take and transcribe dictation for meetings as required, including board meetings.
• Support multiple Executives and departmental team members; maintain detail orientation and high level of organization and communication.
• Prepare, collate, and distribute reports and requests in a timely and accurate manner; handle recurring department projects, board meetings, or one-time projects as directed.
• Screen telephone calls and visitors for Executives; direct to appropriate parties and provide accurate information about the department and company policies.
• Perform confidential executive administrative tasks with attention to deadlines for multiple Executives; type, proof, and assemble reports or proposals; take and distribute meeting minutes.
• Coordinate supervisor’s/department’s calendar, meetings, and appointments in accordance with established instructions.
• Coordinate training classes, registrations, materials, AV setup, and other meeting preparations as requested by Executive or Manager.
• Develop meeting materials/agendas and prepare attendance data; reconcile related invoices and travel expenses for Executives.
• Arrange travel and hotel accommodations for executives and visitors as needed.
• Open and screen mail directed to supervisors; compose timely and professional responses and identify top-priority items for managers and executives.
• Provide clerical/administrative support to department staff as needed; maintain a high degree of confidentiality on sensitive information.
• Maintain supply inventories; anticipate needs, place orders, and verify receipt of supplies.
• Perform all functions according to policies, procedures, regulatory and accreditation requirements, and professional standards.
• Deliver excellent customer service by upholding core company values daily; contribute to a high level of teamwork with leaders and the Executive Assistant team.
• Other duties as assigned.

Minimum Qualifications

• Associate’s Degree or equivalent experience required.
• At least four years of administrative support experience in clerical/administrative services.
• Three plus years of direct C-Suite support experience; ability to follow oral and written directions.
• Excellent oral, written, and interpersonal communication skills to interact with personnel, assist customers, schedule meetings, and handle inquiries.
• Working knowledge of personal software packages; proficiency in MS Office Suite.
• Ability to organize, prioritize, and multi-task in a fast-paced environment; maintain professionalism.
• Bachelor’s degree and additional experience preferred.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Hospitals and Health Care