The State University of New York is hiring: Administrative Assistant 2 in Town o

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Job Details

SUNY New Paltz Vacancy

External Posting (Classified Service)

Applications are invited for consideration for appointment to the following position:

Department: President's Office

Budget Title: Administrative Assistant 2

Local Title: Administrative Assistant 2

Posting Date: May 16, 2025

Classification: Non-Competitive SG-15 $59,787

Duties: Provides complex administrative support to the Vice President for Communication (M/C) in the Office of the President and Office of Communication & Marketing (OCM) staff. Handles day-to-day administrative tasks of VP for Communication and the Office of Communication & Marketing, including:

• Managing Calendars
• Preparing Correspondence and Communication
• Maintaining Digital Filing System
• Tracking Budgets and Processing Payments
• Arranging Travel
• Supporting Events Planning and Projects
• Supporting Record Response Needs
• Office Administration
• Serving as backup to the Executive Assistant to the President

Qualifications: Preferred: Bachelor’s Degree

• High level of organizational skills and proficiency with office software; acting as the primary administrative contact for the department, with focus on detailed work and independent decision-making within established guidelines.
• High degree of confidentiality handling personnel, legal, C-Suite, and institutional information before it becomes public.
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), basic email marketing software, Adobe Acrobat, forms, and e-signature mechanisms.
• Proficiency in Zoom, Teams, Webex, Google, or other online meeting platforms.
• Attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines
• Independent work ethic with the ability to take initiative
• Strong interpersonal skills for interacting with diverse stakeholders
• Ability to pivot and problem-solve unexpectedly.
• Desired: 5-8 years of C-suite administrative support experience

Contact Information: Interested applicants should submit a current resume and cover letter explaining their qualifications to:

State University of New York at New Paltz
Attn: Human Resources
1 Hawk Drive
New Paltz, NY 12561

Fax: (845) 257-3956 or email: ClassifiedEmployment@newpaltz.edu

Please include Search #C25-21 with all application materials.

Application deadline: June 2, 2025

Other information: All qualified applicants will receive consideration without regard to age, race, color, religion, sex, national origin, disability, gender, gender identity, or veteran status. We encourage applications from diverse backgrounds. The SUNY at New Paltz is an AA/EOE/ADA employer. For disability accommodations, call 845-257-3629.

Web site: https://www.newpaltz.edu/hr/jobs.html

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Higher Education

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