Green Chimneys is hiring: Administrative Assistant- Education in Town of Texas

Overview

In close cooperation with two other Education department Administrative Assistants, the School Administrative Assistant is responsible for the daily management of the Education department office. This position provides direct clerical and administrative support for all members of the Education department Leadership Team, as well as in support of all other Education department employees. The Administrative Assistant is also responsible for covering the agency switchboard as scheduled.

Responsibilities

• Provide administrative support for the Principal and Education department, which includes answering telephone calls, screening correspondence, monitoring accrual time for department, managing E-time system, typing, filing, printing, emailing, utilizing electronic databases, creating reports, mailing and other tasks as needed.
• Responsible for typing requests (memos, letters, reports, schedules, department manuals, department forms, performance appraisals, job descriptions etc.) as requested by the education department leadership team
• Assist Education staff and other Administrative Assistants with bus dismissal
• Assist with departmental tasks including but not limited to: E-time, petty cash, and scheduling
• Responsible for providing backup, as requested, for absent Administrative Assistants
• Responsible for providing coverage of agency switchboard as required
• Update and maintain school class roster, including distributing to staff and sending copies as needed
• Inform Maintenance when staff terminates to deactivate their ID badge
• Inform switchboard operator of students and/or staff discharge or termination of employment.
• Distribute Change of Status form of class changes for RTC students using distribution list.
• Update and maintain school class roster and distribute as needed.
• Utilize School Dude system to make requests for conference room scheduling, school classes and offices.
• Other duties as assigned

Core Competencies

Knowledge/Skills/Abilities

• Typing at 50 words per minute
• Must meet Annual Growth Proficiency levels in Microsoft Office applications: Word, Power Point, Excel, Access, Outlook
• Ability to plan, structure and prioritize work tasks in a logical and efficient manner within committed time frames
• Ability to adapt to changing priorities and to shift gears when required
• Excellent verbal and written ability to communicate and perform duties for this position
• Ability to relate to and communicate with the student population
• Ability to make decisions based on the urgency of a situation and in accordance with the agency’s policies and procedures

Qualifications

• 5 years secretarial experience. Will consider candidates without prior experience working as an Administrative Assistant only if significant administrative task proficiency can be proven.
• High school diploma is required, Bachelor’s degree preferred.
• This role pays $18.70-$19.80 per hour depending on experience and offers generous vacation and competitive benefits. This is a 12-month position.