Louisiana Staffing
Executive Staff Officer
This position is located in the Executive Office of the Office of State Fire Marshal, in Baton Rouge. In this role, you will originate documented responses to the executive staff regarding the development of broad and specific issues, participate in problem solving meetings, control the Fire Marshal CBA account, enter in IVANTI tickets. Selected Core Competencies: Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided. Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Minimum Qualifications: Six years of experience in administrative services; OR Six years of full-time experience in any field plus three years of experience in administrative services; OR A bachelor's degree plus three years of experience in administrative services; OR An advanced degree, or a Juris Doctorate, plus two years of experience in administrative services. The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties: The Office of State Fire Marshal is responsible for administering an annual budget of over $36M and a total table of organization of approximately 211. The Office of State Fire Marshal is responsible for the following Fire Prevention Programs: Inspections (Fire and Safety Inspections; Life Safety and Property Protection Licensing Inspections / Investigations; Mechanical Safety of boilers, amusement rides, fireworks; Fire and Safety Inspections of Health Care Facilities; Fire Information/Statewide Database of Fire Incident Reports; and Manufactured Housing Installation Safety Inspections); Plan Review; Louisiana State Uniform Construction Code Council; Arson Enforcement; Emergency Services; Fire Safety Education; and the Fire and Emergency Training Academy. The incumbent of this position serves as staff advisor to the Deputy Assistant Secretary of the Office of State Fire Marshal. The incumbent will provide direction to executive staff on behalf of and as assigned by the Deputy Assistant Secretary. Responsible for monitoring, planning, and organizing budget activities for the Office of State Fire Marshal. Specific duties include acting as liaison with the Undersecretary, Office of Management and Finance Budget Division for all budget related activities for the Office of State Fire Marshal. Reviews, analyzes and makes recommendations to the Deputy Assistant Secretary regarding budgetary impacts of personnel transactions, non-routine equipment and supply purchases, policy and procedure changes and legislative change that affect all programs. Responsible for ensuring all requests for budget information and other financial projects for the Office of State Fire Marshal are completed in accordance with established deadlines. This includes coordination of short-term and long-term goals in a formulated annual operational plan and strategic plan. Reviews performance information to ensure continuity with short term and long-term strategic plans. Completes budgetary projects and performs analysis of expenditure information for personnel, professional service contracts, equipment, etc. Represents the Deputy Assistant Secretary in special departmental projects, which include, but are not limited to, matters of reorganization, budget and support requirements for programmatic functions of the Office of State Fire Marshal. At the direction of the Deputy Assistant Secretary, prepares position papers on a variety of issues related to public safety and serves on various committees/boards. Originates documented recommendations to the Deputy Assistant Secretary concerning the development of broad and specific administrative policies and/or corrective measures relative to internal management practices and programs. Participates in problem solving staff meetings with Deputy Assistant Secretaries, Undersecretary, Management and Finance Division Heads and staff. Assures implementation of any specific policy or procedure changes resulting from these meetings. Additional duties include providing oversight to the open vacancies in the agency, directing the implementation of all interoffice Human Resources duties, and serving as a hiring manager. Position Specific Details: Appointment Type: Probational, Promotional, or Job Appointment Location: East Baton Rouge Compensation: Executive Staff Officer (AS-616) - $1,768 Biweekly How to Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. For further information about this vacancy contact: Department of Public Safety ATTN: Human Resources/Katy Bradley P.O. BOX 66614 Baton Rouge, LA. 70896 Email: katy.bradley@la.gov The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage Parental Leave Up to six weeks paid parental leave Holidays and Leave State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (www.lasersonline.org), Teacher's Retirement System of Louisiana (www.trsl.org), Louisiana School Employees Retirement System (www.lsers.net), among others To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services? Yes No If you answered yes to the above question, please list the name of your relative and relationship. If you answered no, please enter N/A. Did you list ALL of your job experience and education on your application? If not, please add before submitting. Yes No ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. I have no experience and/or am uncomfortable accepting direction. I have limited experience or require assistance to accept direction. I can accept direction. I can accept directions and help others improve their ability to accept direction. ADi: Explain your rating by providing specific and relevant examples in the box below. CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. I have no experience and/or am uncomfortable communicating
This position is located in the Executive Office of the Office of State Fire Marshal, in Baton Rouge. In this role, you will originate documented responses to the executive staff regarding the development of broad and specific issues, participate in problem solving meetings, control the Fire Marshal CBA account, enter in IVANTI tickets. Selected Core Competencies: Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided. Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Minimum Qualifications: Six years of experience in administrative services; OR Six years of full-time experience in any field plus three years of experience in administrative services; OR A bachelor's degree plus three years of experience in administrative services; OR An advanced degree, or a Juris Doctorate, plus two years of experience in administrative services. The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties: The Office of State Fire Marshal is responsible for administering an annual budget of over $36M and a total table of organization of approximately 211. The Office of State Fire Marshal is responsible for the following Fire Prevention Programs: Inspections (Fire and Safety Inspections; Life Safety and Property Protection Licensing Inspections / Investigations; Mechanical Safety of boilers, amusement rides, fireworks; Fire and Safety Inspections of Health Care Facilities; Fire Information/Statewide Database of Fire Incident Reports; and Manufactured Housing Installation Safety Inspections); Plan Review; Louisiana State Uniform Construction Code Council; Arson Enforcement; Emergency Services; Fire Safety Education; and the Fire and Emergency Training Academy. The incumbent of this position serves as staff advisor to the Deputy Assistant Secretary of the Office of State Fire Marshal. The incumbent will provide direction to executive staff on behalf of and as assigned by the Deputy Assistant Secretary. Responsible for monitoring, planning, and organizing budget activities for the Office of State Fire Marshal. Specific duties include acting as liaison with the Undersecretary, Office of Management and Finance Budget Division for all budget related activities for the Office of State Fire Marshal. Reviews, analyzes and makes recommendations to the Deputy Assistant Secretary regarding budgetary impacts of personnel transactions, non-routine equipment and supply purchases, policy and procedure changes and legislative change that affect all programs. Responsible for ensuring all requests for budget information and other financial projects for the Office of State Fire Marshal are completed in accordance with established deadlines. This includes coordination of short-term and long-term goals in a formulated annual operational plan and strategic plan. Reviews performance information to ensure continuity with short term and long-term strategic plans. Completes budgetary projects and performs analysis of expenditure information for personnel, professional service contracts, equipment, etc. Represents the Deputy Assistant Secretary in special departmental projects, which include, but are not limited to, matters of reorganization, budget and support requirements for programmatic functions of the Office of State Fire Marshal. At the direction of the Deputy Assistant Secretary, prepares position papers on a variety of issues related to public safety and serves on various committees/boards. Originates documented recommendations to the Deputy Assistant Secretary concerning the development of broad and specific administrative policies and/or corrective measures relative to internal management practices and programs. Participates in problem solving staff meetings with Deputy Assistant Secretaries, Undersecretary, Management and Finance Division Heads and staff. Assures implementation of any specific policy or procedure changes resulting from these meetings. Additional duties include providing oversight to the open vacancies in the agency, directing the implementation of all interoffice Human Resources duties, and serving as a hiring manager. Position Specific Details: Appointment Type: Probational, Promotional, or Job Appointment Location: East Baton Rouge Compensation: Executive Staff Officer (AS-616) - $1,768 Biweekly How to Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. For further information about this vacancy contact: Department of Public Safety ATTN: Human Resources/Katy Bradley P.O. BOX 66614 Baton Rouge, LA. 70896 Email: katy.bradley@la.gov The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage Parental Leave Up to six weeks paid parental leave Holidays and Leave State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (www.lasersonline.org), Teacher's Retirement System of Louisiana (www.trsl.org), Louisiana School Employees Retirement System (www.lsers.net), among others To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services? Yes No If you answered yes to the above question, please list the name of your relative and relationship. If you answered no, please enter N/A. Did you list ALL of your job experience and education on your application? If not, please add before submitting. Yes No ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. I have no experience and/or am uncomfortable accepting direction. I have limited experience or require assistance to accept direction. I can accept direction. I can accept directions and help others improve their ability to accept direction. ADi: Explain your rating by providing specific and relevant examples in the box below. CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. I have no experience and/or am uncomfortable communicating