HALO Branded Solutions
Executive Assistant to Chief Executive Officer
HALO Branded Solutions, San Francisco, California, United States, 94199
Overview
Executive Assistant to Chief Executive Officer at HALO Branded Solutions. HALO connects people and brands to create unforgettable, meaningful, and lasting experiences that build brand engagement and loyalty for our over 60,000 clients globally. Our nearly 2,000 employees and 1,000 Account Executives located in 40+ sales offices across the United States are the reason HALO is the global leader in branded merchandise, uniform programs, and recognition and incentive solutions. HALO is seeking an Executive Assistant (EA) to provide high-level administrative support to the Chief Executive Officer and, over time, to other executives within the leadership team. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The EA will serve as a trusted partner, ensuring leaders are well-supported and able to focus on driving business strategy and results. The person will serve as the main point of contact for the day-to-day operations of the office, ensuring administrative processes run smoothly. This role requires attention to detail and the ability to manage multiple priorities while supporting company leadership. Responsibilities
C-Suite Support Provide comprehensive calendar management for the CEO, including scheduling meetings, resolving conflicts, and prioritizing time effectively. Coordinate domestic and international travel, including itineraries, accommodations, and expense reporting. Prepare and edit correspondence, reports, presentations, and other documents for executive review. Plan and coordinate executive meetings, board meetings, and company events, including logistics, agendas, materials, and vendor management. Act as a liaison between the CEO, executive team, employees, and external stakeholders, ensuring timely and clear communication. Maintain confidentiality with sensitive company and personal information. Proactively anticipate the needs of executives and provide solutions to enhance efficiency. Expand support to other senior leaders as business needs evolve. Office Management Serve as the first point of contact for employees and visitors. Manage day-to-day office operations including scheduling, correspondence, filing systems, and data management. Coordinate vendor relationships, stock procurement and mail delivery distribution. Organize staff events, meetings and serve as cross-functional communication support. Requirements
5+ years of executive administrative experience supporting C-suite leader(s). Proven expertise in calendar management, travel coordination, and meeting planning. Strong organizational, time management, and problem-solving skills with the ability to adapt to shifting priorities. Excellent written and verbal communication skills. High degree of professionalism, discretion, and integrity. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, Slack). Ability to work independently and as part of a team in a dynamic environment. Compensation
The estimated base salary range for this position is between $66,000 and $96,000 annually. Please note that this pay range serves as a general guideline and reflects a broad spectrum of labor markets across the US. While it is uncommon for candidates to be hired at or near the top of the range, compensation decisions are influenced by various factors, including the scope and responsibilities of the role, the candidate’s work experience, location, education and training, key skills, internal equity, external market data, and broader market and business considerations. Benefits
At HALO, we offer benefits that support all aspects of your life, helping you find a work-life balance that’s right for you. Our comprehensive benefits include nationwide coverage for Medical, Dental, Vision, Life, and Disability insurance, along with additional Voluntary Benefits. Prepare for your financial future with our 401(k) Retirement Savings Plan, Health Savings Accounts (HSA), and Flexible Spending Accounts (FSA). Details
Seniority level: Associate Employment type: Full-time Job function: Administrative Industries: Advertising Services
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Executive Assistant to Chief Executive Officer at HALO Branded Solutions. HALO connects people and brands to create unforgettable, meaningful, and lasting experiences that build brand engagement and loyalty for our over 60,000 clients globally. Our nearly 2,000 employees and 1,000 Account Executives located in 40+ sales offices across the United States are the reason HALO is the global leader in branded merchandise, uniform programs, and recognition and incentive solutions. HALO is seeking an Executive Assistant (EA) to provide high-level administrative support to the Chief Executive Officer and, over time, to other executives within the leadership team. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The EA will serve as a trusted partner, ensuring leaders are well-supported and able to focus on driving business strategy and results. The person will serve as the main point of contact for the day-to-day operations of the office, ensuring administrative processes run smoothly. This role requires attention to detail and the ability to manage multiple priorities while supporting company leadership. Responsibilities
C-Suite Support Provide comprehensive calendar management for the CEO, including scheduling meetings, resolving conflicts, and prioritizing time effectively. Coordinate domestic and international travel, including itineraries, accommodations, and expense reporting. Prepare and edit correspondence, reports, presentations, and other documents for executive review. Plan and coordinate executive meetings, board meetings, and company events, including logistics, agendas, materials, and vendor management. Act as a liaison between the CEO, executive team, employees, and external stakeholders, ensuring timely and clear communication. Maintain confidentiality with sensitive company and personal information. Proactively anticipate the needs of executives and provide solutions to enhance efficiency. Expand support to other senior leaders as business needs evolve. Office Management Serve as the first point of contact for employees and visitors. Manage day-to-day office operations including scheduling, correspondence, filing systems, and data management. Coordinate vendor relationships, stock procurement and mail delivery distribution. Organize staff events, meetings and serve as cross-functional communication support. Requirements
5+ years of executive administrative experience supporting C-suite leader(s). Proven expertise in calendar management, travel coordination, and meeting planning. Strong organizational, time management, and problem-solving skills with the ability to adapt to shifting priorities. Excellent written and verbal communication skills. High degree of professionalism, discretion, and integrity. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, Slack). Ability to work independently and as part of a team in a dynamic environment. Compensation
The estimated base salary range for this position is between $66,000 and $96,000 annually. Please note that this pay range serves as a general guideline and reflects a broad spectrum of labor markets across the US. While it is uncommon for candidates to be hired at or near the top of the range, compensation decisions are influenced by various factors, including the scope and responsibilities of the role, the candidate’s work experience, location, education and training, key skills, internal equity, external market data, and broader market and business considerations. Benefits
At HALO, we offer benefits that support all aspects of your life, helping you find a work-life balance that’s right for you. Our comprehensive benefits include nationwide coverage for Medical, Dental, Vision, Life, and Disability insurance, along with additional Voluntary Benefits. Prepare for your financial future with our 401(k) Retirement Savings Plan, Health Savings Accounts (HSA), and Flexible Spending Accounts (FSA). Details
Seniority level: Associate Employment type: Full-time Job function: Administrative Industries: Advertising Services
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