Smokeball
Events Marketing Manager
We are seeking an organized, detail-oriented Events Marketing Manager to join our team and oversee the planning, coordination, and execution of Smokeball's events program on a temporary basis while our Events Manager is on a leave of absence. This role ensures all events are vetted, approved, budgeted, and executed smoothly, while supporting our sales and partnerships teams to maximize event impact. The Events Marketing Manager will manage everything from evaluating event proposals, coordinating logistics with vendors and internal teams, ensuring CRM and project management systems are up-to-date, and supporting sales teams before, during, and after events. This position is critical in maintaining the operational flow of events and ensuring our brand is represented seamlessly in the legal tech industry. This is a hybrid role with our office being in Chicago, IL. A Typical Day Involves
Campaign Management: Manage event campaigns from ideation through execution and analysis. Event & Budget Strategy: Overseeing the event and budget strategy, ensuring alignment with business goals while optimizing resources to deliver impactful and cost-effective events. Vendor Management & Logistics: Vendor management and logistics, coordinating with suppliers and ensuring seamless execution of all event-related operations. Communication Planning: Organize and communicate event details to all relevant stakeholders, ensuring continuous support and troubleshooting before and during the event. Sales Activity Tracking: Ensure accurate entry of event leads into CRM and facilitate timely follow-up. Track all sales activity and data post-event to inform future event strategy decisions. What You'll Do
Event Evaluation & Approval Review and vet incoming event proposals for fit, ROI potential, and alignment with goals Event Planning & Coordination Manage all logistics for approved events, including sponsorship payments, vendor communications, and booth/exhibit requirements Create and maintain event folders, budgets, timelines, and inventory Coordinate shipping of event supplies through our warehouse partner Develop detailed documents and execute briefings for sales team Cross-Functional Collaboration Partner with Sales, Partnerships, and Marketing teams to ensure alignment on event goals, staffing, and deliverables Submit and track required materials (logos, ads, collateral) to host organizations Oversee pre- and post-event email campaigns in collaboration with Marketing Event Execution & Support Serve as point of contact during events (remote "on call" support as needed) Ensure real-time updates to systems and provide support to sales contacts Post-Event Follow-Up & Reporting Collect and verify lead sheets, upload into CRM, and manage lead allocation Track closed deals Ensure budgets and actual spend are reconciled post-event Communicate event results to leadership and provide recommendations for future participation Marketing Strategy Work on large tradeshow booth/activation to generate brand awareness for the company, including running multiple sales and marketing campaigns to drive leads as well as participation and attendance at related company-hosted industry events What You Bring
3+ years of experience in event management, trade shows, or marketing coordination. Strong organizational and project management skills with the ability to juggle multiple events at different stages. Experience working with Salesforce (or similar CRM), project management platforms (ClickUp, Asana, Trello), and shared drives. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Slack. Excellent written and verbal communication skills. Comfortable collaborating across departments and with external vendors. Detail-oriented and proactive in problem-solving. Bonus Points If You Have
Experience managing event budgets and vendor contracts. Experience supporting sales teams or working in a B2B SaaS environment. Familiarity with legal industry events or bar association conferences. The pay range for this role is: $40 - $50 per hour.
We are seeking an organized, detail-oriented Events Marketing Manager to join our team and oversee the planning, coordination, and execution of Smokeball's events program on a temporary basis while our Events Manager is on a leave of absence. This role ensures all events are vetted, approved, budgeted, and executed smoothly, while supporting our sales and partnerships teams to maximize event impact. The Events Marketing Manager will manage everything from evaluating event proposals, coordinating logistics with vendors and internal teams, ensuring CRM and project management systems are up-to-date, and supporting sales teams before, during, and after events. This position is critical in maintaining the operational flow of events and ensuring our brand is represented seamlessly in the legal tech industry. This is a hybrid role with our office being in Chicago, IL. A Typical Day Involves
Campaign Management: Manage event campaigns from ideation through execution and analysis. Event & Budget Strategy: Overseeing the event and budget strategy, ensuring alignment with business goals while optimizing resources to deliver impactful and cost-effective events. Vendor Management & Logistics: Vendor management and logistics, coordinating with suppliers and ensuring seamless execution of all event-related operations. Communication Planning: Organize and communicate event details to all relevant stakeholders, ensuring continuous support and troubleshooting before and during the event. Sales Activity Tracking: Ensure accurate entry of event leads into CRM and facilitate timely follow-up. Track all sales activity and data post-event to inform future event strategy decisions. What You'll Do
Event Evaluation & Approval Review and vet incoming event proposals for fit, ROI potential, and alignment with goals Event Planning & Coordination Manage all logistics for approved events, including sponsorship payments, vendor communications, and booth/exhibit requirements Create and maintain event folders, budgets, timelines, and inventory Coordinate shipping of event supplies through our warehouse partner Develop detailed documents and execute briefings for sales team Cross-Functional Collaboration Partner with Sales, Partnerships, and Marketing teams to ensure alignment on event goals, staffing, and deliverables Submit and track required materials (logos, ads, collateral) to host organizations Oversee pre- and post-event email campaigns in collaboration with Marketing Event Execution & Support Serve as point of contact during events (remote "on call" support as needed) Ensure real-time updates to systems and provide support to sales contacts Post-Event Follow-Up & Reporting Collect and verify lead sheets, upload into CRM, and manage lead allocation Track closed deals Ensure budgets and actual spend are reconciled post-event Communicate event results to leadership and provide recommendations for future participation Marketing Strategy Work on large tradeshow booth/activation to generate brand awareness for the company, including running multiple sales and marketing campaigns to drive leads as well as participation and attendance at related company-hosted industry events What You Bring
3+ years of experience in event management, trade shows, or marketing coordination. Strong organizational and project management skills with the ability to juggle multiple events at different stages. Experience working with Salesforce (or similar CRM), project management platforms (ClickUp, Asana, Trello), and shared drives. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Slack. Excellent written and verbal communication skills. Comfortable collaborating across departments and with external vendors. Detail-oriented and proactive in problem-solving. Bonus Points If You Have
Experience managing event budgets and vendor contracts. Experience supporting sales teams or working in a B2B SaaS environment. Familiarity with legal industry events or bar association conferences. The pay range for this role is: $40 - $50 per hour.