Pennsylvania Staffing
Clerical Technician 3 - Corrections
The Clerical Technician 3 - Corrections position performs advanced clerical work with responsibility for the performance of procedural tasks in the area of specialization. Work includes or may include carrying out involved, multi-step procedures usually requiring gathering and/or verifying information, comparing against established standards, and determining conformance to requirements and/or further action needed. This position reports directly to the Corrections Coordinator or Administrator in the assigned department. This position is not responsible for the supervision of other employees or functions. Essential duties of the position include: Answering incoming phone calls and assisting the caller or forwarding to the proper department when needed. Answering general inquiries from other County departments or other correctional facilities. Receiving and processing incoming correspondence. Referring to next level staff for further review or processing if necessary. Checking incoming correspondence for completeness of information required. Entering information into the appropriate database and forwarding or notifying other staff and/or supervisors. Creating files and maintaining filing system of inmate records and other records in alphabetic, chronological, numeric, or other basis. Pulling and reviewing files and referring to the appropriate worker or supervisor when action is required. Retrieving requested materials from files. Running daily reports concerning the function of the specific department. Maintaining daily lists of activities to ensure proper documentation received when needed. Maintaining records and logs containing various information and producing reports when needed. Working with other County departments or other correctional facilities to accomplish scheduling of inmate evaluations or other corrections-related tasks. Coordinating with security staff to have inmates present for appointments. Maintaining confidentiality of inmates' personal information, including HIPPA protected information. Entering jail generated paperwork into the jail management system. Entering inmate evaluation results into the jail management system and referring cases for follow-up when needed. Processing inmate payroll for Work Release. Making bank deposits when necessary. Recording financial information and providing reports monthly and annually. Scheduling, organizing, and notifying parties of meetings, conference, hearings, and similar activities. Assisting other staff members as needed. Required minimum qualifications include: Completion of a High School, or general equivalency diploma. At least one (1) year of full-time, professional general clerical work experience. Must maintain annual certifications in First Aid, CPR (Cardio Pulmonary Resuscitation) and AED (Automated External Defibrillation). As a post-offer, prerequisite for appointment, appointees must pass a criminal history check. As a post-offer, prerequisite for appointment, appointees must pass a urine drug screen. Employees assigned to this title will be required to submit to a Criminal Background Check and Child Abuse Clearance at least every three (3) years, per PREA (Prison Rape Elimination Act). Knowledge, skills, and abilities required include: Knowledge of clerical practices and procedures commonly employed in corrections. Knowledge in clerical accounting methods and techniques used in maintaining established accounts, posting and balancing transactions, and compiling reports. Knowledge of Microsoft Office and ability to navigate through the jail management system. Knowledge of County government processes and government terminology. Ability to interpret and apply policies and procedures. Ability to interpret court documents and schedule court ordered evaluations or determine where to refer for action. Ability to enter data into the jail management system efficiently and accurately. Ability to work independently as well as in a team setting. Ability to follow both verbal and written instructions to perform duties as assigned. Ability to read, write, speak, understand, and communicate in English to perform the duties of this position. Ability to establish and maintain effective working relationships with officials and representatives of other agencies, prisoners, associates, and the public. Ability to prepare, edit, and maintain accurate documents, reports, records, files, and materials. Ability to read, understand, and interpret technical materials concerning corrections and the criminal justice system. Ability to plan, organize, and prioritize tasks in order to complete assignments and meet deadlines. Ability to handle confidential information in an effective and discreet manner. Ability to understand and implement inmate payroll practices. Ability to maintain accounting records and produce reports as requested. Tools and equipment used include: Personal computer (including Microsoft Office applications and other specialized software), telephone, calculator, portable radio, copy machine, fax machine, scanner, and first aid equipment. Physical demands include: Frequently required to stand, walk, sit, talk, and hear. Occasionally lift and/or move up to thirty-five (35) pounds. Work environment includes: Occasionally exposed to wet and/or humid conditions and is exposed to normal indoor dust/dirt. Noise level in the work environment is usually moderate and inmates under supervision may be in the same area as the employee.
The Clerical Technician 3 - Corrections position performs advanced clerical work with responsibility for the performance of procedural tasks in the area of specialization. Work includes or may include carrying out involved, multi-step procedures usually requiring gathering and/or verifying information, comparing against established standards, and determining conformance to requirements and/or further action needed. This position reports directly to the Corrections Coordinator or Administrator in the assigned department. This position is not responsible for the supervision of other employees or functions. Essential duties of the position include: Answering incoming phone calls and assisting the caller or forwarding to the proper department when needed. Answering general inquiries from other County departments or other correctional facilities. Receiving and processing incoming correspondence. Referring to next level staff for further review or processing if necessary. Checking incoming correspondence for completeness of information required. Entering information into the appropriate database and forwarding or notifying other staff and/or supervisors. Creating files and maintaining filing system of inmate records and other records in alphabetic, chronological, numeric, or other basis. Pulling and reviewing files and referring to the appropriate worker or supervisor when action is required. Retrieving requested materials from files. Running daily reports concerning the function of the specific department. Maintaining daily lists of activities to ensure proper documentation received when needed. Maintaining records and logs containing various information and producing reports when needed. Working with other County departments or other correctional facilities to accomplish scheduling of inmate evaluations or other corrections-related tasks. Coordinating with security staff to have inmates present for appointments. Maintaining confidentiality of inmates' personal information, including HIPPA protected information. Entering jail generated paperwork into the jail management system. Entering inmate evaluation results into the jail management system and referring cases for follow-up when needed. Processing inmate payroll for Work Release. Making bank deposits when necessary. Recording financial information and providing reports monthly and annually. Scheduling, organizing, and notifying parties of meetings, conference, hearings, and similar activities. Assisting other staff members as needed. Required minimum qualifications include: Completion of a High School, or general equivalency diploma. At least one (1) year of full-time, professional general clerical work experience. Must maintain annual certifications in First Aid, CPR (Cardio Pulmonary Resuscitation) and AED (Automated External Defibrillation). As a post-offer, prerequisite for appointment, appointees must pass a criminal history check. As a post-offer, prerequisite for appointment, appointees must pass a urine drug screen. Employees assigned to this title will be required to submit to a Criminal Background Check and Child Abuse Clearance at least every three (3) years, per PREA (Prison Rape Elimination Act). Knowledge, skills, and abilities required include: Knowledge of clerical practices and procedures commonly employed in corrections. Knowledge in clerical accounting methods and techniques used in maintaining established accounts, posting and balancing transactions, and compiling reports. Knowledge of Microsoft Office and ability to navigate through the jail management system. Knowledge of County government processes and government terminology. Ability to interpret and apply policies and procedures. Ability to interpret court documents and schedule court ordered evaluations or determine where to refer for action. Ability to enter data into the jail management system efficiently and accurately. Ability to work independently as well as in a team setting. Ability to follow both verbal and written instructions to perform duties as assigned. Ability to read, write, speak, understand, and communicate in English to perform the duties of this position. Ability to establish and maintain effective working relationships with officials and representatives of other agencies, prisoners, associates, and the public. Ability to prepare, edit, and maintain accurate documents, reports, records, files, and materials. Ability to read, understand, and interpret technical materials concerning corrections and the criminal justice system. Ability to plan, organize, and prioritize tasks in order to complete assignments and meet deadlines. Ability to handle confidential information in an effective and discreet manner. Ability to understand and implement inmate payroll practices. Ability to maintain accounting records and produce reports as requested. Tools and equipment used include: Personal computer (including Microsoft Office applications and other specialized software), telephone, calculator, portable radio, copy machine, fax machine, scanner, and first aid equipment. Physical demands include: Frequently required to stand, walk, sit, talk, and hear. Occasionally lift and/or move up to thirty-five (35) pounds. Work environment includes: Occasionally exposed to wet and/or humid conditions and is exposed to normal indoor dust/dirt. Noise level in the work environment is usually moderate and inmates under supervision may be in the same area as the employee.