Government Jobs
Apprentice Court Clerk or Deputy Court Clerk/East Fork Court/Minden
Government Jobs, Minden, Nevada, United States, 89423
Court Clerk Position
This position is located at the East Fork Justice Court, Minden Judicial Law Enforcement Center. Applications are reviewed on a regular basis and hiring may occur early in the recruiting process. Individuals are encouraged to apply immediately. Benefits include: no Nevada state income tax, retirement participation in the Nevada Public Employee Retirement System (PERS), 36.75% employer-paid, accrued vacation, sick leave, 12 paid holidays per year, health insurance, deferred compensation, recognition programs, annual gym membership, employee assistance program, and a stable, friendly/family environment. May be filled as an Apprentice Court Clerk or Deputy Court Clerk, depending on qualifications. The full salary range is provided as a means of communicating to prospective applicants what their growth potential over time can represent. Incumbents typically start at the beginning of the salary range. Hourly salary ranges are as follows: Apprentice Court Clerk: $21.76 - $28.30 hourly. Deputy Court Clerk: $27.21 - $38.10 hourly. This position provides general judicial court clerk assistance. This is an entry-level class in the court clerk series. Under immediate supervision, performs legal clerical work of low to moderate difficulty in support of court operations, general office support functions and other related duties. Incumbents in this class perform a wide variety of basic legal clerical tasks while training to successfully perform as a Deputy Court Clerk within twelve (12) months. At this level, the duties performed are routine in nature and involve little discretion or interpretation. Clerks Specialty Court and may attend other sessions of court; maintain and update court case dockets; assure all court documents are placed in appropriate case files in a timely manner; may take fine and fee payments; may balance the cash drawer at end of day; assure all court files and records are maintained in an orderly manner; perform data entry of case information into the court and case management program; may assist other court personnel, and the general public. Essential Functions for Apprentice Court Clerk: Provides and performs a wide variety of general clerk duties and court and office support functions. Incumbent may also serve as a clerk for a variety of trial types including and not limited to criminal, civil, divorce, probate, paternity, child support, adoption, traffic, domestic violence, jury trials and non-jury trials. Researches, retrieves, and delivers file requests for the Court and general public requests. Receives, sorts, and processes legal documents and mail; reviews documents for sufficiency of information, conformity, jurisdiction, completeness, timeliness and all required supporting documents in accordance with prescribed filing requirements; returns unacceptable documents noting discrepancies and reasons for rejection pursuant to left side filing requirements and office policy. Enters into and retrieves data from automated case management tracking system; assigns applicable codes; cross references documents for future retrieval; accesses documents by using various indices; follows established procedures for updating and purging records. Determines and computes fees and fines; receives, verifies and accounts for checks, money orders, credit and cash payments made in person or by mail; may reconcile and balance monies received against transaction totals in the absence of deputy clerks. Takes deposits to the bank. Explains legal filing procedures and associated fines and fees both at the counter and over the telephone; assists the general public, law enforcement agents, attorneys and their staff and other court employees with locating information, documents and other court related materials; makes referrals to other court services; directs the public on where to find forms online and explains procedures associated with filing documents with the clerks office. Types and prepares a variety of material such as abstracts, judgments, clerk's transcripts, declarations, notices, letters, and other legal documents into finished form; composes letters in response to requests for general information; prepares bench warrants, commitments and releases; issues subpoenas and certified copies; issues search warrants once signed by the court; checks for completeness prior to sending case file into the courtroom. Summons prospective jurors through written and verbal notices and distributes juror questionnaires; processes juror questionnaires upon return; responds to questions concerning jury duty responsibilities, clarifying requirements and explaining the selection process; oversees and coordinates activities of the jury assembly room and ensures the needs of prospective jurors are met; completes and processes payroll records for jurors. Performs other duties as assigned. Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public. Essential Functions for the Deputy Court Clerk: Provides and performs a wide variety of specialized clerk duties and court and office support functions. Incumbent may also serve as a clerk for a variety of trial types including and not limited to criminal, civil, divorce, probate, traffic, domestic violence, search warrants, jury trials and non-jury trials. Researches, retrieves, and delivers file requests for the Court and general public requests. Processes and files incoming files, documents, and materials. Scans documents and case files into the case management system. Sorts, separates, and arranges and files, letters, documents, and materials; date stamps court related and/or legal documents including citations, traffic tickets, accident reports, letters, motions, docket reports or other case related paperwork; reviews, verifies, and/or records required information; processes documents; makes copies and distributes to appropriate parties; and maintains copies in department or case files. Responsible for records retention and destruction in accordance with statutes, rules and practices. Responsible for accurate USJR statistical reporting requirements and data entry and end of month reporting totals. Prepares and issues warrants, writs, orders, subpoenas, abstracts and other official documents on behalf of the Court; recalls warrants and exonerates bail; prepares orders, bond forfeiture letters, notices and dismisses or seals cases in accordance with established codes and court procedures. Ascertains whether cases and files are ready for hearing/trial; coordinates case assignments with judge, jail personnel, bailiffs, court reporter, and attorneys; prepares, distributes and/or posts court calendar(s) and notices of settings; ensures proper notice of hearings are provided in accordance with established procedure; maintains trial status. Serves as clerk of the court during court proceedings by marking and recording evidence and exhibits, administering oaths, taping court proceedings in the absence of court reporter; may take and transcribe Court minutes for Law & Motion, court hearings, and trials. May draw jury trials, summon jurors, and coordinate with courtroom staff on the need for and dismissal of jurors; responds to juror inquiries and requests to be excused from service; processes juror service payments; process orders to show cause. Receives and posts payments, prepare deposits, and/or takes deposits to the bank and/or Treasurers Office; maintains copies of payments for case files. Performs other duties as assigned. Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience: For Apprentice Court Clerk: The position requires a High School Diploma/GED and 1 year of general office, customer service, or administrative-related functions. For Deputy Court Clerk: Associate degree with college coursework in business administration, criminal justice, or a related field, 1 year of experience as an apprentice court clerk or a Deputy Clerk in another Jurisdiction or State, Paralegal certification with 1 year experience, or an equivalent combination of education, training and experience. Knowledge of correct English usage, spelling, vocabulary, grammar and punctuation in both written and verbal formats. Knowledge of methods and techniques used in dealing with the public including those with diverse backgrounds. Ability to demonstrate professional customer service, understand cash handling procedures, or handling sensitive and/or confidential information. Knowledge and understanding of court and legal terminology, processes, procedures, and the format for legal documents. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; speak effectively before groups of customers or employees of the County. Must have good grammar and effective communication skills. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Skill in organizing material, information, people in a systematic way to optimize efficiency and minimize duplication of effort. Basic knowledge of Nevada court procedures and legal terminology; basic understanding of managing case files for court operations and case processing is preferred but not required; knowledge of computers, and business office software applications; ability to accurately and concisely record court proceedings and compose minutes; Intermediate proficiency in planning, prioritizing and carrying out assignments with minimum supervision; intermediate skills in assessing and prioritizing multiple tasks, projects and demands; establishing and maintaining effective working relations with Judges, attorneys, litigants, law enforcement agencies, witnesses, the public, and co-workers. Basic proficiency level utilizing Microsoft Office applications including Word, Outlook, and the ability to operate other standard office equipment, including telephones, calculators, copiers, FAX machines, scanners, etc. is required. While performing the duties of this job, the employee is regularly required to walk. The employee frequently is required to stand; sit; reach with hands and arms; and perform repetitive motions with wrists, hands, and fingers; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to climb or balance. The employee is occasionally required to lift and/or move files
This position is located at the East Fork Justice Court, Minden Judicial Law Enforcement Center. Applications are reviewed on a regular basis and hiring may occur early in the recruiting process. Individuals are encouraged to apply immediately. Benefits include: no Nevada state income tax, retirement participation in the Nevada Public Employee Retirement System (PERS), 36.75% employer-paid, accrued vacation, sick leave, 12 paid holidays per year, health insurance, deferred compensation, recognition programs, annual gym membership, employee assistance program, and a stable, friendly/family environment. May be filled as an Apprentice Court Clerk or Deputy Court Clerk, depending on qualifications. The full salary range is provided as a means of communicating to prospective applicants what their growth potential over time can represent. Incumbents typically start at the beginning of the salary range. Hourly salary ranges are as follows: Apprentice Court Clerk: $21.76 - $28.30 hourly. Deputy Court Clerk: $27.21 - $38.10 hourly. This position provides general judicial court clerk assistance. This is an entry-level class in the court clerk series. Under immediate supervision, performs legal clerical work of low to moderate difficulty in support of court operations, general office support functions and other related duties. Incumbents in this class perform a wide variety of basic legal clerical tasks while training to successfully perform as a Deputy Court Clerk within twelve (12) months. At this level, the duties performed are routine in nature and involve little discretion or interpretation. Clerks Specialty Court and may attend other sessions of court; maintain and update court case dockets; assure all court documents are placed in appropriate case files in a timely manner; may take fine and fee payments; may balance the cash drawer at end of day; assure all court files and records are maintained in an orderly manner; perform data entry of case information into the court and case management program; may assist other court personnel, and the general public. Essential Functions for Apprentice Court Clerk: Provides and performs a wide variety of general clerk duties and court and office support functions. Incumbent may also serve as a clerk for a variety of trial types including and not limited to criminal, civil, divorce, probate, paternity, child support, adoption, traffic, domestic violence, jury trials and non-jury trials. Researches, retrieves, and delivers file requests for the Court and general public requests. Receives, sorts, and processes legal documents and mail; reviews documents for sufficiency of information, conformity, jurisdiction, completeness, timeliness and all required supporting documents in accordance with prescribed filing requirements; returns unacceptable documents noting discrepancies and reasons for rejection pursuant to left side filing requirements and office policy. Enters into and retrieves data from automated case management tracking system; assigns applicable codes; cross references documents for future retrieval; accesses documents by using various indices; follows established procedures for updating and purging records. Determines and computes fees and fines; receives, verifies and accounts for checks, money orders, credit and cash payments made in person or by mail; may reconcile and balance monies received against transaction totals in the absence of deputy clerks. Takes deposits to the bank. Explains legal filing procedures and associated fines and fees both at the counter and over the telephone; assists the general public, law enforcement agents, attorneys and their staff and other court employees with locating information, documents and other court related materials; makes referrals to other court services; directs the public on where to find forms online and explains procedures associated with filing documents with the clerks office. Types and prepares a variety of material such as abstracts, judgments, clerk's transcripts, declarations, notices, letters, and other legal documents into finished form; composes letters in response to requests for general information; prepares bench warrants, commitments and releases; issues subpoenas and certified copies; issues search warrants once signed by the court; checks for completeness prior to sending case file into the courtroom. Summons prospective jurors through written and verbal notices and distributes juror questionnaires; processes juror questionnaires upon return; responds to questions concerning jury duty responsibilities, clarifying requirements and explaining the selection process; oversees and coordinates activities of the jury assembly room and ensures the needs of prospective jurors are met; completes and processes payroll records for jurors. Performs other duties as assigned. Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public. Essential Functions for the Deputy Court Clerk: Provides and performs a wide variety of specialized clerk duties and court and office support functions. Incumbent may also serve as a clerk for a variety of trial types including and not limited to criminal, civil, divorce, probate, traffic, domestic violence, search warrants, jury trials and non-jury trials. Researches, retrieves, and delivers file requests for the Court and general public requests. Processes and files incoming files, documents, and materials. Scans documents and case files into the case management system. Sorts, separates, and arranges and files, letters, documents, and materials; date stamps court related and/or legal documents including citations, traffic tickets, accident reports, letters, motions, docket reports or other case related paperwork; reviews, verifies, and/or records required information; processes documents; makes copies and distributes to appropriate parties; and maintains copies in department or case files. Responsible for records retention and destruction in accordance with statutes, rules and practices. Responsible for accurate USJR statistical reporting requirements and data entry and end of month reporting totals. Prepares and issues warrants, writs, orders, subpoenas, abstracts and other official documents on behalf of the Court; recalls warrants and exonerates bail; prepares orders, bond forfeiture letters, notices and dismisses or seals cases in accordance with established codes and court procedures. Ascertains whether cases and files are ready for hearing/trial; coordinates case assignments with judge, jail personnel, bailiffs, court reporter, and attorneys; prepares, distributes and/or posts court calendar(s) and notices of settings; ensures proper notice of hearings are provided in accordance with established procedure; maintains trial status. Serves as clerk of the court during court proceedings by marking and recording evidence and exhibits, administering oaths, taping court proceedings in the absence of court reporter; may take and transcribe Court minutes for Law & Motion, court hearings, and trials. May draw jury trials, summon jurors, and coordinate with courtroom staff on the need for and dismissal of jurors; responds to juror inquiries and requests to be excused from service; processes juror service payments; process orders to show cause. Receives and posts payments, prepare deposits, and/or takes deposits to the bank and/or Treasurers Office; maintains copies of payments for case files. Performs other duties as assigned. Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience: For Apprentice Court Clerk: The position requires a High School Diploma/GED and 1 year of general office, customer service, or administrative-related functions. For Deputy Court Clerk: Associate degree with college coursework in business administration, criminal justice, or a related field, 1 year of experience as an apprentice court clerk or a Deputy Clerk in another Jurisdiction or State, Paralegal certification with 1 year experience, or an equivalent combination of education, training and experience. Knowledge of correct English usage, spelling, vocabulary, grammar and punctuation in both written and verbal formats. Knowledge of methods and techniques used in dealing with the public including those with diverse backgrounds. Ability to demonstrate professional customer service, understand cash handling procedures, or handling sensitive and/or confidential information. Knowledge and understanding of court and legal terminology, processes, procedures, and the format for legal documents. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; speak effectively before groups of customers or employees of the County. Must have good grammar and effective communication skills. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Skill in organizing material, information, people in a systematic way to optimize efficiency and minimize duplication of effort. Basic knowledge of Nevada court procedures and legal terminology; basic understanding of managing case files for court operations and case processing is preferred but not required; knowledge of computers, and business office software applications; ability to accurately and concisely record court proceedings and compose minutes; Intermediate proficiency in planning, prioritizing and carrying out assignments with minimum supervision; intermediate skills in assessing and prioritizing multiple tasks, projects and demands; establishing and maintaining effective working relations with Judges, attorneys, litigants, law enforcement agencies, witnesses, the public, and co-workers. Basic proficiency level utilizing Microsoft Office applications including Word, Outlook, and the ability to operate other standard office equipment, including telephones, calculators, copiers, FAX machines, scanners, etc. is required. While performing the duties of this job, the employee is regularly required to walk. The employee frequently is required to stand; sit; reach with hands and arms; and perform repetitive motions with wrists, hands, and fingers; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to climb or balance. The employee is occasionally required to lift and/or move files