Cass Regional Medical Center
Clerk, Accounting
Cass Regional Medical Center, Harrisonville, Missouri, United States, 64701
Accounts Payable Clerk
Primary Purpose: To ensure that invoices and check requests are paid accurately and on time. Formal Policy-Setting Responsibilities: No formal responsibility. Routine Decision Making: Decides if invoices, receiving reports and purchase orders have been properly processed and complete, and if not, what additional information needs to be obtained so payments can be processed in a timely manner. Formal Supervisory Responsibility: No formal supervisory responsibility. Required Knowledge: Invoices, purchase orders, and receiving reports. Required Skills and Ability: Ability to operate a 10-key adding machine, typewrite, Windows based computer, meet deadlines, and have good communication skills. Essential Responsibilities and Task: Reviews purchase orders, statements, check requests, and receiving reports for accuracy and completeness. Reviews check requests and manual purchase orders for proper approval, correctness, support, account numbers and accurate payment amount on a daily basis. Reviews vendor statements and does research, then communicates findings with vendors by month end. Sorts incoming mail daily. Sends non-system PO invoices to appropriate departments. Purchase order invoices are sorted and worked daily. Communicates with departments as needed to obtain accurate paperwork, in order to process invoices. Inputs invoice and check request information. Assigns vendor numbers and enters check requests into the A/P system on a daily basis. Enters purchase order invoices on a daily basis, upon receiving completed documentation from Materials Management. Completes credit applications, mails requests for w9's and the tax exemption certificates as needed. Print checks and reports, matches checks to invoices and check requests, and then distributes checks. Matches checks to invoices and check requests after each check run. Forwards check register and Void check list to Director of Finance and CFO for review and approval. Prints checks weekly and uploads the positive pay file to Commerce for fraud protection. Pull over the Business Office Refund Checks and print checks biweekly and uploads the positive pay file to Commerce for fraud protection. Submits the Credit Card Vendor file to Commerce for payment weekly. Enter Auxiliary checks as submitted monthly. Prepares MM accrual batches at month-end, analyzes invoices for proper monthly accrual, and prepares various reports for management. Orders supplies for department, processes 1099s at year-end. Reviews check requests/invoices for monthly accruals by the 10th of the month. Prepares monthly Accounts Payable board reports by deadline set by CFO's calendar. Order supplies and maintain supply inventory for department weekly, as needed. Compile and review report for 1099s, then mail by January 31 of the following year. Mail 1096s by deadline. Provides support to Director of Finance: Assist with Cash reports, AP Trade Balancing, and other reports/distribution as needed. Assist with the Monthly Balance Sheet Account reconciliation, enters the account detail and submits the GL support for review to the Director. Collects, reviews and inputs the Fixed Assets into the financial software, then submits the FA for final review and approval of initiation of asset to the Director monthly. Assists with the Cost report schedules, collects and files supports for the data entered into various schedules monthly for final review and approval by the Director. Provides support to Payroll: Assist with scanning and filing of documents. Education and Certification/ Registration Required for the Position: High school education or equivalent, two years experience preferred.
Primary Purpose: To ensure that invoices and check requests are paid accurately and on time. Formal Policy-Setting Responsibilities: No formal responsibility. Routine Decision Making: Decides if invoices, receiving reports and purchase orders have been properly processed and complete, and if not, what additional information needs to be obtained so payments can be processed in a timely manner. Formal Supervisory Responsibility: No formal supervisory responsibility. Required Knowledge: Invoices, purchase orders, and receiving reports. Required Skills and Ability: Ability to operate a 10-key adding machine, typewrite, Windows based computer, meet deadlines, and have good communication skills. Essential Responsibilities and Task: Reviews purchase orders, statements, check requests, and receiving reports for accuracy and completeness. Reviews check requests and manual purchase orders for proper approval, correctness, support, account numbers and accurate payment amount on a daily basis. Reviews vendor statements and does research, then communicates findings with vendors by month end. Sorts incoming mail daily. Sends non-system PO invoices to appropriate departments. Purchase order invoices are sorted and worked daily. Communicates with departments as needed to obtain accurate paperwork, in order to process invoices. Inputs invoice and check request information. Assigns vendor numbers and enters check requests into the A/P system on a daily basis. Enters purchase order invoices on a daily basis, upon receiving completed documentation from Materials Management. Completes credit applications, mails requests for w9's and the tax exemption certificates as needed. Print checks and reports, matches checks to invoices and check requests, and then distributes checks. Matches checks to invoices and check requests after each check run. Forwards check register and Void check list to Director of Finance and CFO for review and approval. Prints checks weekly and uploads the positive pay file to Commerce for fraud protection. Pull over the Business Office Refund Checks and print checks biweekly and uploads the positive pay file to Commerce for fraud protection. Submits the Credit Card Vendor file to Commerce for payment weekly. Enter Auxiliary checks as submitted monthly. Prepares MM accrual batches at month-end, analyzes invoices for proper monthly accrual, and prepares various reports for management. Orders supplies for department, processes 1099s at year-end. Reviews check requests/invoices for monthly accruals by the 10th of the month. Prepares monthly Accounts Payable board reports by deadline set by CFO's calendar. Order supplies and maintain supply inventory for department weekly, as needed. Compile and review report for 1099s, then mail by January 31 of the following year. Mail 1096s by deadline. Provides support to Director of Finance: Assist with Cash reports, AP Trade Balancing, and other reports/distribution as needed. Assist with the Monthly Balance Sheet Account reconciliation, enters the account detail and submits the GL support for review to the Director. Collects, reviews and inputs the Fixed Assets into the financial software, then submits the FA for final review and approval of initiation of asset to the Director monthly. Assists with the Cost report schedules, collects and files supports for the data entered into various schedules monthly for final review and approval by the Director. Provides support to Payroll: Assist with scanning and filing of documents. Education and Certification/ Registration Required for the Position: High school education or equivalent, two years experience preferred.