Government Jobs
Human Resources Assistant (Substitute) - Front Office
Government Jobs, Mission Viejo, California, United States, 92691
Human Resources Assistant (Substitute) - Front Office
Under supervision from the Director of Human Resources, performs specialized and routine clerical duties in support of human resource operations; provides clerical support related to staffing, recruitment, position classification, employee benefits and compensation; and assists applicants, community members, College and District staff in assigned area of responsibility. The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Use the HRIS (Human Resources Information System) to review, monitor, and process a wide variety of personnel and pay actions. Assist in resolving difficult personnel actions and problems; provide advice and assistance to employees and staff. Review and assist administrative staff in the completion of various forms in accordance with District human resource policies and procedures. Respond to employee requests for information in accordance with collective bargaining agreements. Maintain confidential human resource and other personnel forms in employees official personnel files. Provide clerical and technical support in recruitment efforts; distribute recruitment materials, send out offer letters and non-select letters, close out recruitment files, prepare and post vacancy announcements and log in applicants using specialized software. Develop and maintain applicant database in accordance with specialized software processes and requirements. Administer skills tests for employment; tabulate exam scores; assist with recruitment scheduling and interview/meeting timelines. Assist with employee processing such as orientation, file maintenance, fingerprinting and TB testing. Greet applicants and the general public in person or by telephone; respond to requests for employment information. Serve on assigned District committees. Perform related duties as required. The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles and procedures of record keeping and filing. Principles and practices used to establish and maintain files and information retrieval systems. Methods and techniques of proper phone etiquette. English usage, spelling, grammar, and punctuation. Interpersonal skills using tact, diplomacy, patience and courtesy. Ability to: Learn and apply laws, regulations, policies, and procedures governing District staffing and human resources administration. Provide specialized clerical support for a variety of human resource functions. Perform a wide variety of clerical duties involving interpretation, application or modification of existing procedures. Provide proactive, customer-oriented human resources operation services to employees. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing schedules and demands. Understand and follow oral and written directions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Report to work on a regular and consistent basis, as scheduled, to assigned job. Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade. Experience: Two years of general office experience. License or certificates: Possession of a valid California driver's license. Work Schedule: 8a-5p M-F Hours per Week: Up to 40. This is a short-term, temporary, hourly Non-Bargaining Unit (NBU) assignment, not to exceed 160 days and 960 hours per fiscal year (July 1st through June 30th). Short-term, temporary NBU positions may only be used on an intermittent, seasonal, or project basis. The SOCCCD is an equal opportunity employer.
Under supervision from the Director of Human Resources, performs specialized and routine clerical duties in support of human resource operations; provides clerical support related to staffing, recruitment, position classification, employee benefits and compensation; and assists applicants, community members, College and District staff in assigned area of responsibility. The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Use the HRIS (Human Resources Information System) to review, monitor, and process a wide variety of personnel and pay actions. Assist in resolving difficult personnel actions and problems; provide advice and assistance to employees and staff. Review and assist administrative staff in the completion of various forms in accordance with District human resource policies and procedures. Respond to employee requests for information in accordance with collective bargaining agreements. Maintain confidential human resource and other personnel forms in employees official personnel files. Provide clerical and technical support in recruitment efforts; distribute recruitment materials, send out offer letters and non-select letters, close out recruitment files, prepare and post vacancy announcements and log in applicants using specialized software. Develop and maintain applicant database in accordance with specialized software processes and requirements. Administer skills tests for employment; tabulate exam scores; assist with recruitment scheduling and interview/meeting timelines. Assist with employee processing such as orientation, file maintenance, fingerprinting and TB testing. Greet applicants and the general public in person or by telephone; respond to requests for employment information. Serve on assigned District committees. Perform related duties as required. The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles and procedures of record keeping and filing. Principles and practices used to establish and maintain files and information retrieval systems. Methods and techniques of proper phone etiquette. English usage, spelling, grammar, and punctuation. Interpersonal skills using tact, diplomacy, patience and courtesy. Ability to: Learn and apply laws, regulations, policies, and procedures governing District staffing and human resources administration. Provide specialized clerical support for a variety of human resource functions. Perform a wide variety of clerical duties involving interpretation, application or modification of existing procedures. Provide proactive, customer-oriented human resources operation services to employees. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing schedules and demands. Understand and follow oral and written directions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Report to work on a regular and consistent basis, as scheduled, to assigned job. Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade. Experience: Two years of general office experience. License or certificates: Possession of a valid California driver's license. Work Schedule: 8a-5p M-F Hours per Week: Up to 40. This is a short-term, temporary, hourly Non-Bargaining Unit (NBU) assignment, not to exceed 160 days and 960 hours per fiscal year (July 1st through June 30th). Short-term, temporary NBU positions may only be used on an intermittent, seasonal, or project basis. The SOCCCD is an equal opportunity employer.