Pima County
Administrative Specialist II
The Administrative Specialist II provides complex professional administrative services for a department, division, or program within Pima County and oversees specialized administrative activities. Essential Functions: Provides complex administrative services of a specialized nature to a department, division, or program within Pima County; Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance; Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations; Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit; Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures; Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy; Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing; Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment; Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes. Minimum Qualifications: Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment AND one year of professional experience in public or business administration. OR: Two years with Pima County as an Administrative Specialist or closely related professional administrative classification. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: Experience with/knowledge of reporting, scheduling, and following up on facilities requests. Experience with/knowledge of renovation, construction projects, or furniture purchasing requests. Experience working with digital platforms and tools used by the County (Maximo, Qlik online reports, Excel, Microsoft Teams, and Clickup workspaces). Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination. Special Notice Items: Some positions may require completion of a satisfactory personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by the position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
The Administrative Specialist II provides complex professional administrative services for a department, division, or program within Pima County and oversees specialized administrative activities. Essential Functions: Provides complex administrative services of a specialized nature to a department, division, or program within Pima County; Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance; Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations; Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit; Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures; Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy; Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing; Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment; Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes. Minimum Qualifications: Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment AND one year of professional experience in public or business administration. OR: Two years with Pima County as an Administrative Specialist or closely related professional administrative classification. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: Experience with/knowledge of reporting, scheduling, and following up on facilities requests. Experience with/knowledge of renovation, construction projects, or furniture purchasing requests. Experience working with digital platforms and tools used by the County (Maximo, Qlik online reports, Excel, Microsoft Teams, and Clickup workspaces). Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination. Special Notice Items: Some positions may require completion of a satisfactory personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by the position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.