EMCOR Group
Administrative Assistant
Provide administrative support to the assigned branch office. Duties include general purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Essential Duties / Responsibilities: Assume receptionist duties, greet public and refer them to appropriate staff members, answer phones, route calls, and take messages when required. Create and modify documents such as proposals, quotes and miscellaneous correspondence. Perform general clerical duties to include but not limited to; photocopying, faxing, mailing, filing, and scheduling appointments. Sign for and distribute UPS/Fed Ex/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail. Order office supplies and monitor inventory. Create and maintain various office records such as work tickets and accrual work sheets for invoices. Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash. Create/Close/Invoice work tickets. Work with customer portals for work orders & invoices. Enter & receive invoices from vendors. Qualifications: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education / Work Experience: High School Diploma or GED is required. 3+ years of administrative experience is required. Construction industry experience is a plus. Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint). We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Provide administrative support to the assigned branch office. Duties include general purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Essential Duties / Responsibilities: Assume receptionist duties, greet public and refer them to appropriate staff members, answer phones, route calls, and take messages when required. Create and modify documents such as proposals, quotes and miscellaneous correspondence. Perform general clerical duties to include but not limited to; photocopying, faxing, mailing, filing, and scheduling appointments. Sign for and distribute UPS/Fed Ex/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail. Order office supplies and monitor inventory. Create and maintain various office records such as work tickets and accrual work sheets for invoices. Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash. Create/Close/Invoice work tickets. Work with customer portals for work orders & invoices. Enter & receive invoices from vendors. Qualifications: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education / Work Experience: High School Diploma or GED is required. 3+ years of administrative experience is required. Construction industry experience is a plus. Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint). We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.