Aston Carter
Administrative Assistant
Provide general administrative support including answering phones, managing calendars, and coordinating meetings. Prepare and edit correspondence and reports, maintain organized filing systems, assist with data entry, record keeping, and document management, and coordinate office supplies. Support basic bookkeeping tasks and utilize QuickBooks for financial entries and reporting. Assist with building permit applications and tracking, manage and maintain insurance certificates, and ensure compliance with documentation requirements. Handle confidential information with discretion. Responsibilities
Answer phones and manage calendars. Coordinate meetings and prepare/edit correspondence and reports. Maintain organized filing systems (both electronic and paper). Assist with data entry, record keeping, and document management. Coordinate office supplies. Support basic bookkeeping tasks. Utilize QuickBooks for financial entries and reporting. Assist with building permit applications and tracking. Manage and maintain insurance certificates and ensure compliance. Handle confidential information with discretion. Essential Skills
12 years of experience in an administrative or office support role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational and time management skills. Excellent written and verbal communication abilities. Ability to multitask and prioritize effectively. Additional Skills & Qualifications
Experience with QuickBooks and basic bookkeeping is a plus. Familiarity with building permitting processes and insurance certification management is a plus. High school diploma or equivalent required; associate degree preferred. Work Environment
The work environment is a dynamic office setting where you will engage with various technologies such as Microsoft Office Suite and QuickBooks. The role requires a balance between independent tasks and collaborative efforts within a team. The dress code is professional attire, suitable for a business office. Pay and Benefits
The pay range for this position is $22.00 - $26.50/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type
This is a fully onsite position in Great Neck,NY. Application Deadline
This position is anticipated to close on Sep 22, 2025.
Provide general administrative support including answering phones, managing calendars, and coordinating meetings. Prepare and edit correspondence and reports, maintain organized filing systems, assist with data entry, record keeping, and document management, and coordinate office supplies. Support basic bookkeeping tasks and utilize QuickBooks for financial entries and reporting. Assist with building permit applications and tracking, manage and maintain insurance certificates, and ensure compliance with documentation requirements. Handle confidential information with discretion. Responsibilities
Answer phones and manage calendars. Coordinate meetings and prepare/edit correspondence and reports. Maintain organized filing systems (both electronic and paper). Assist with data entry, record keeping, and document management. Coordinate office supplies. Support basic bookkeeping tasks. Utilize QuickBooks for financial entries and reporting. Assist with building permit applications and tracking. Manage and maintain insurance certificates and ensure compliance. Handle confidential information with discretion. Essential Skills
12 years of experience in an administrative or office support role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational and time management skills. Excellent written and verbal communication abilities. Ability to multitask and prioritize effectively. Additional Skills & Qualifications
Experience with QuickBooks and basic bookkeeping is a plus. Familiarity with building permitting processes and insurance certification management is a plus. High school diploma or equivalent required; associate degree preferred. Work Environment
The work environment is a dynamic office setting where you will engage with various technologies such as Microsoft Office Suite and QuickBooks. The role requires a balance between independent tasks and collaborative efforts within a team. The dress code is professional attire, suitable for a business office. Pay and Benefits
The pay range for this position is $22.00 - $26.50/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type
This is a fully onsite position in Great Neck,NY. Application Deadline
This position is anticipated to close on Sep 22, 2025.