Government Jobs
Deputy Clerk I - County Clerk - Recording - Carrollton
Government Jobs, Carrollton, Texas, United States, 75006
Deputy Clerk I
The Deputy Clerk I performs specialized clerical, administrative, and secretarial work in an assigned department. Examples of duties include: Answering telephone and greeting visitors; providing information or referring inquiries to appropriate personnel; routing incoming calls and recording messages; responding to emails and faxes as necessary. Utilizing computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintaining pertinent files and records; scanning and copying documents as necessary; ensuring files are complete and accurate. Processing incoming and outgoing mail, including preparing photocopies and collating materials; distributing mail to appropriate department or employee. Balancing the cash drawer daily and preparing related reports on a daily and weekly basis. Screening applications for services, determining the validity or correctness of the application to issue certified copies of birth certificates, death certificates, and marriage licenses; screening applicants for birth and death records to determine eligibility to obtain such documents. Recording legal documents; analyzing and evaluating submitted documents for accuracy and inclusion of all legal requirements. Collecting court costs and fees. Scanning all recorded documents, including birth and death certificates, as well as marriage licenses; performing verification process and scrutinizing captured image for accuracy, completeness, and image quality; manually indexing the records after scanning. Opening and assigning criminal cases to various courts and delivering to the courts for further processing. Performing passport services for US citizens. Performing other related duties as required. Minimum qualifications include: High school diploma or GED and minimum of one year of experience in a related field; or an equivalent combination of education and related experience required. Completion of some college-level coursework is preferred. Specific certifications related to the area of assignment may be required for this position. Supplemental information: The primary location for this position is Carrollton. At times this position may require some travel to other satellite locations. Bilingual in Spanish and English preferred, but not required. To ensure proper delivery of emails, please add jobs@dentoncounty.gov to your email safe list. Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status. Family Medical Leave: Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave. The FMLA provides for up to 12 weeks of job-protected leave for the birth, adoption, or placement of a child for foster care; to care for a child, spouse, or parent with a serious health condition; for an employee with a serious health condition. Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible. Failure to accept the acknowledgment statement below can result in your employment application being rejected for failure to meet the minimum qualifications as stated in the job posting. Your application for this employment opportunity will not be reconsidered if you fail to abide by the statements below. I hereby acknowledge that I must complete ALL sections of the employment application, to include the supplemental questions. I understand that failure to enter all relevant work experience in the work history section of the application will result in the rejection of my employment application. I understand that to knowingly make or cause to be made any false statement, omission, or misrepresentation of a material fact in any application, and/or its supplemental questions shall be grounds for termination. I also understand that I must provide at least THREE references in the REFERENCES section of the application. Furthermore, I acknowledge that Denton County does NOT accept resumes in lieu of completed applications. Do you have a high school diploma or GED? Yes, No Please indicate the highest level of education obtained: No High School Diploma or GED, General Equivalency Diploma, High School Diploma, Associate's Degree, Bachelor's Degree, Master's Degree, Juris Doctorate, PHD, Medical Doctor How many credit hours have you earned at an accredited college or university? This should include hours earned from completion of a degree, hours earned towards a degree, and/or hours earned but not in conjunction with a degree. No College Credit - 14 Credit Hours, 15-29 Credit Hours, 30-44 Credit Hours, 45-59 Credit Hours, 60-89 Credit Hours, 90-119 Credit Hours, 120-149 Credit Hours, 150-179 Credit Hours, 180-209 Credit Hours, 210-239 Credit Hours, 240-269 Credit Hours, 270-299 Credit Hours, 300-329 Credit Hours, 330-359 Credit Hours, 360-389 Credit Hours, 390 Credit Hours or more I acknowledge that I must provide the Denton County Human Resources Department with an OFFICIAL transcript confirming hours completed as indicated in the question above, should an employment opportunity be offered and accepted. Please enter your initials and today's date as acknowledgment. If you did not indicate completion of credit hours, please enter N/A. Please select the years of full-time experience you have as an administrative assistant, clerical or data entry support, including using general office procedures and computers at your workplace: Less Than 6 Months, At least 6 Months, but less than 1 Year, 1 Year, At least 1 Year 6 months, but less than 2 years, 2 Years, 3 Years, 4 Years, 5 Years, 6 Years, 7 Years, 8 Years, 9 Years, 10 Years, 11 Years, 12 Years, 13 Years, 14 Years, 15 Years or more Are you bilingual in Spanish and English? Yes, No At times this position may require travel to other County Clerk satellite locations within Denton County. Are you willing and able to work at the assigned location and also travel if/when needed? Yes, No Where did you hear about this position? Denton Record Chronicle, Governmentjobs.com, Monster.com, Indeed, Craigslist, Facebook, Other If you selected "Other" in the previous question, please specify how you were referred to this position. Should you be selected for an interview, you will receive a phone call or email with all the necessary information for scheduling and attending your interview. Failure to accept the acknowledgment statement below can delay the processing of your application. By acknowledging the statement you understand you are responsible for checking your phone messages and email address (provided during online application registration) for information pertaining to potential interviews for this job posting. To ensure proper delivery of emails, please add to your email safe list. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please enter N/A. I understand that no employment contract either expressed or implied is created should I be hired by Denton County. I understand that I will be required to pass a drug/alcohol and/or physical examination prior to employment. I also understand that if I am a new employee, I will be required to complete a six (6) month probationary period. I give my consent to Denton County to conduct a background investigation including contacting any current and/or previous institutional employers, reference checks, criminal searches, and verification of credentials. * Required Question
The Deputy Clerk I performs specialized clerical, administrative, and secretarial work in an assigned department. Examples of duties include: Answering telephone and greeting visitors; providing information or referring inquiries to appropriate personnel; routing incoming calls and recording messages; responding to emails and faxes as necessary. Utilizing computerized data entry equipment and various word processing and file maintenance programs to enter, store, and/or retrieve information; maintaining pertinent files and records; scanning and copying documents as necessary; ensuring files are complete and accurate. Processing incoming and outgoing mail, including preparing photocopies and collating materials; distributing mail to appropriate department or employee. Balancing the cash drawer daily and preparing related reports on a daily and weekly basis. Screening applications for services, determining the validity or correctness of the application to issue certified copies of birth certificates, death certificates, and marriage licenses; screening applicants for birth and death records to determine eligibility to obtain such documents. Recording legal documents; analyzing and evaluating submitted documents for accuracy and inclusion of all legal requirements. Collecting court costs and fees. Scanning all recorded documents, including birth and death certificates, as well as marriage licenses; performing verification process and scrutinizing captured image for accuracy, completeness, and image quality; manually indexing the records after scanning. Opening and assigning criminal cases to various courts and delivering to the courts for further processing. Performing passport services for US citizens. Performing other related duties as required. Minimum qualifications include: High school diploma or GED and minimum of one year of experience in a related field; or an equivalent combination of education and related experience required. Completion of some college-level coursework is preferred. Specific certifications related to the area of assignment may be required for this position. Supplemental information: The primary location for this position is Carrollton. At times this position may require some travel to other satellite locations. Bilingual in Spanish and English preferred, but not required. To ensure proper delivery of emails, please add jobs@dentoncounty.gov to your email safe list. Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status. Family Medical Leave: Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave. The FMLA provides for up to 12 weeks of job-protected leave for the birth, adoption, or placement of a child for foster care; to care for a child, spouse, or parent with a serious health condition; for an employee with a serious health condition. Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible. Failure to accept the acknowledgment statement below can result in your employment application being rejected for failure to meet the minimum qualifications as stated in the job posting. Your application for this employment opportunity will not be reconsidered if you fail to abide by the statements below. I hereby acknowledge that I must complete ALL sections of the employment application, to include the supplemental questions. I understand that failure to enter all relevant work experience in the work history section of the application will result in the rejection of my employment application. I understand that to knowingly make or cause to be made any false statement, omission, or misrepresentation of a material fact in any application, and/or its supplemental questions shall be grounds for termination. I also understand that I must provide at least THREE references in the REFERENCES section of the application. Furthermore, I acknowledge that Denton County does NOT accept resumes in lieu of completed applications. Do you have a high school diploma or GED? Yes, No Please indicate the highest level of education obtained: No High School Diploma or GED, General Equivalency Diploma, High School Diploma, Associate's Degree, Bachelor's Degree, Master's Degree, Juris Doctorate, PHD, Medical Doctor How many credit hours have you earned at an accredited college or university? This should include hours earned from completion of a degree, hours earned towards a degree, and/or hours earned but not in conjunction with a degree. No College Credit - 14 Credit Hours, 15-29 Credit Hours, 30-44 Credit Hours, 45-59 Credit Hours, 60-89 Credit Hours, 90-119 Credit Hours, 120-149 Credit Hours, 150-179 Credit Hours, 180-209 Credit Hours, 210-239 Credit Hours, 240-269 Credit Hours, 270-299 Credit Hours, 300-329 Credit Hours, 330-359 Credit Hours, 360-389 Credit Hours, 390 Credit Hours or more I acknowledge that I must provide the Denton County Human Resources Department with an OFFICIAL transcript confirming hours completed as indicated in the question above, should an employment opportunity be offered and accepted. Please enter your initials and today's date as acknowledgment. If you did not indicate completion of credit hours, please enter N/A. Please select the years of full-time experience you have as an administrative assistant, clerical or data entry support, including using general office procedures and computers at your workplace: Less Than 6 Months, At least 6 Months, but less than 1 Year, 1 Year, At least 1 Year 6 months, but less than 2 years, 2 Years, 3 Years, 4 Years, 5 Years, 6 Years, 7 Years, 8 Years, 9 Years, 10 Years, 11 Years, 12 Years, 13 Years, 14 Years, 15 Years or more Are you bilingual in Spanish and English? Yes, No At times this position may require travel to other County Clerk satellite locations within Denton County. Are you willing and able to work at the assigned location and also travel if/when needed? Yes, No Where did you hear about this position? Denton Record Chronicle, Governmentjobs.com, Monster.com, Indeed, Craigslist, Facebook, Other If you selected "Other" in the previous question, please specify how you were referred to this position. Should you be selected for an interview, you will receive a phone call or email with all the necessary information for scheduling and attending your interview. Failure to accept the acknowledgment statement below can delay the processing of your application. By acknowledging the statement you understand you are responsible for checking your phone messages and email address (provided during online application registration) for information pertaining to potential interviews for this job posting. To ensure proper delivery of emails, please add to your email safe list. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please enter N/A. I understand that no employment contract either expressed or implied is created should I be hired by Denton County. I understand that I will be required to pass a drug/alcohol and/or physical examination prior to employment. I also understand that if I am a new employee, I will be required to complete a six (6) month probationary period. I give my consent to Denton County to conduct a background investigation including contacting any current and/or previous institutional employers, reference checks, criminal searches, and verification of credentials. * Required Question