J&J Family of Companies
Sr. Administrative Assistant
J&J Family of Companies, Danvers, Massachusetts, United States, 01923
Sr. Administrative Assistant
We are searching for the best talent for a Sr. Administrative Assistant position in Danvers, MA. About MedTech Fueled by innovation at the intersection of biology and technology, we're developing the next generation of smarter, less invasive, more personalized treatments. Your unique talents will help patients on their journey to wellness. The Sr. Administrative Assistant will: Provide administrative support to the Global Head of HR, VP of Finance, and VP of Quality for Heart Recovery to enable effective prioritization and maintain consistent internal and external engagement. Act as a role model for professionalism, courtesy, and excellent interpersonal communication on behalf of the HR, Finance, and Quality leaders. Build and maintain complex and highly fluid calendar coordination for the leaders, working closely with cross-functional business partners, with a keen and proactive sense of prioritization and time management to ensure maximum effectiveness and efficiency. Arrange complex and detailed domestic and international travel plans, itineraries, and agendas; compile documents for travel-related meetings. Closely partner with colleagues across all levels of the organization to organize meetingsranging in attendee size and subject matter, from 1:1s to town hallsand provide necessary logistical support, including technology, meals, room setup, and day-of-meeting point-of-contact support. Prepare expense reports for assigned leaders in a detail-oriented, timely, and compliant manner, in accordance with healthcare compliance requirements. Coordinate Leadership Team meetings and other staff and leadership activities, as appropriate. Manage all materials, track action items, and follow up as needed. Perform duties such as PO creation and submission, troubleshooting workplace facility/technology issues, physical and electronic file management, organizational chart and distribution list management, and ad hoc team management transactions in Workday. Maintain professionalism, strict confidentiality, and discretion at all times while exercising independent judgment to solve complex problems. Maintain strong working relationships with all stakeholders, including Heart Recovery's cross-functional administrative assistants, fostering an efficient and collaborative team environment across a globally dispersed team. Qualifications A minimum of a high school diploma is required; an associate's or bachelor's degree is preferred. A minimum of 5 years of administrative experience is required. Excellent verbal and written communication skills, including the ability to draft and edit correspondence and prepare information for executive review, are required. This position requires exemplary customer service skills, the ability to handle multiple tasks and priorities simultaneously, anticipate executive needs, and work independently with minimal supervision. Must maintain confidentiality and operate consistently with poise, professionalism, and a sense of urgency in a complex and rapidly changing environment. Must demonstrate excellent judgment and the ability to anticipate and solve problems proactively. Must be detail-oriented, thorough, accurate, and well-organized. Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook), virtual meeting platforms (Zoom, Teams, Global Connect), and systems used for purchase orders and HR processes (e.g., Workday, Ariba/eMarketplace, IRIS) is requiredor analogous systems for external candidates. Experience in a global and matrixed team environment, interfacing with diverse people and situations while supporting executives and their teams, is required. Experience managing complex international and domestic travel arrangements, coordinating onsite and offsite meetings across multiple time zones, and managing complex calendars via Outlook is required. Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via
https://www.jnj.com/contact-us/careers The anticipated base pay range for this position is: $53,900 - $86,000 Additional Description for Pay Transparency: this position is overtime eligible. Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation 120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington 56 hours per calendar year Holiday pay, including Floating Holidays 13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave
480 hours within one year of the birth/adoption/foster care of a child Condolence Leave
30 days for an immediate family member: 5 days for an extended family member Caregiver Leave
10 days Volunteer Leave
4 days Military Spouse Time-Off
80 hours Additional information can be found through the link below.
We are searching for the best talent for a Sr. Administrative Assistant position in Danvers, MA. About MedTech Fueled by innovation at the intersection of biology and technology, we're developing the next generation of smarter, less invasive, more personalized treatments. Your unique talents will help patients on their journey to wellness. The Sr. Administrative Assistant will: Provide administrative support to the Global Head of HR, VP of Finance, and VP of Quality for Heart Recovery to enable effective prioritization and maintain consistent internal and external engagement. Act as a role model for professionalism, courtesy, and excellent interpersonal communication on behalf of the HR, Finance, and Quality leaders. Build and maintain complex and highly fluid calendar coordination for the leaders, working closely with cross-functional business partners, with a keen and proactive sense of prioritization and time management to ensure maximum effectiveness and efficiency. Arrange complex and detailed domestic and international travel plans, itineraries, and agendas; compile documents for travel-related meetings. Closely partner with colleagues across all levels of the organization to organize meetingsranging in attendee size and subject matter, from 1:1s to town hallsand provide necessary logistical support, including technology, meals, room setup, and day-of-meeting point-of-contact support. Prepare expense reports for assigned leaders in a detail-oriented, timely, and compliant manner, in accordance with healthcare compliance requirements. Coordinate Leadership Team meetings and other staff and leadership activities, as appropriate. Manage all materials, track action items, and follow up as needed. Perform duties such as PO creation and submission, troubleshooting workplace facility/technology issues, physical and electronic file management, organizational chart and distribution list management, and ad hoc team management transactions in Workday. Maintain professionalism, strict confidentiality, and discretion at all times while exercising independent judgment to solve complex problems. Maintain strong working relationships with all stakeholders, including Heart Recovery's cross-functional administrative assistants, fostering an efficient and collaborative team environment across a globally dispersed team. Qualifications A minimum of a high school diploma is required; an associate's or bachelor's degree is preferred. A minimum of 5 years of administrative experience is required. Excellent verbal and written communication skills, including the ability to draft and edit correspondence and prepare information for executive review, are required. This position requires exemplary customer service skills, the ability to handle multiple tasks and priorities simultaneously, anticipate executive needs, and work independently with minimal supervision. Must maintain confidentiality and operate consistently with poise, professionalism, and a sense of urgency in a complex and rapidly changing environment. Must demonstrate excellent judgment and the ability to anticipate and solve problems proactively. Must be detail-oriented, thorough, accurate, and well-organized. Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook), virtual meeting platforms (Zoom, Teams, Global Connect), and systems used for purchase orders and HR processes (e.g., Workday, Ariba/eMarketplace, IRIS) is requiredor analogous systems for external candidates. Experience in a global and matrixed team environment, interfacing with diverse people and situations while supporting executives and their teams, is required. Experience managing complex international and domestic travel arrangements, coordinating onsite and offsite meetings across multiple time zones, and managing complex calendars via Outlook is required. Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via
https://www.jnj.com/contact-us/careers The anticipated base pay range for this position is: $53,900 - $86,000 Additional Description for Pay Transparency: this position is overtime eligible. Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation 120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington 56 hours per calendar year Holiday pay, including Floating Holidays 13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave
480 hours within one year of the birth/adoption/foster care of a child Condolence Leave
30 days for an immediate family member: 5 days for an extended family member Caregiver Leave
10 days Volunteer Leave
4 days Military Spouse Time-Off
80 hours Additional information can be found through the link below.