Unitek Learning
Academic Administrative Assistant/Clinical Coordinator
Unitek Learning, Layton, Utah, United States, 84041
Academic Administrative Assistant/Clinical Coordinator
As a leading healthcare education organization, Unitek Learning's family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment. Job Description
This position will provide administrative support and report to the nursing program director/dean to support the nursing program while coordinating and balancing the day-to-day operations in a medical office or clinical setting. This position needs the ability to adapt, direct and multi-task, and should demonstrate exemplary organizational skills. Clinical Responsibilities Create packets to send out to clinical sites as needed (includes information on CPR, immunizations, physicals etc.) Collects immunizations Collect COVID and other medical results from students and faculty then submit to clinical facilities on a weekly basis. Review, follow up, and track immunizations for students and faculty; ongoing task. Collect and update students and team for immunizations and physicals, and other records as needed; update program specific forms as needed for clinical coordination CPR Responsibilities (as appropriate) Create clinical binders each term for clinical rotation for all cohorts. Occasionally deliver binder(s) to the clinical facility as needed. Work with clinical facilities on any documentations requested Clinical Site Evaluations: collect results & file (or give to Admin to file, per policy) Administrative Assistance Assist with maintaining information tracking sheets for academics. Assist with scanning of documents for academics Operates a variety of office equipment; computer, printer, photocopies, facsimile, scanner and calculator. Responsible for auditing faculty and academic files for academic programs and notifies appropriate individuals of missing or outdated documentation Guide students through the nursing board application, NCLEX process and follow up as needed. Prepare Record of Nursing forms; send out to student, complete the form, and submit to board of nursing. Coordinate live scan and follow through with all live scan documentation. Assist with updating program specific forms. Assists deans/directors with uploading advisings, change in student status for graduation, withdrawals, and other records, including scanning & uploading documents to CVUE and various databases Responsible for auditing faculty & student files for academic programs and notifies appropriate individuals of missing or outdated documentation. Ability to travel to different campuses as needed Take meeting minutes (including faculty, committee, PAC, Student Rep meetings) Assist with Student and Campus Activities (pinning, graduation, regulatory meetings) Schedule and follow up on PRQ interviews. Other duties as assigned Qualifications
High school or equivalent certificate 2+ years of Administrative related experience supporting a team or multiple teams Ability to maintain records Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams Ability to shift quickly from one task to another maintaining productivity Must be capable of communicating effectively verbally and in writing Has medical terminology knowledge or work experience in health care Additional Information
We Offer (for Full Time): Medical, Dental and Vision starting the 1st of the month following 30 days of employment 2 Weeks' starting Vacation per year. Increasing based on years of service with company 10 paid Holidays and 1 Floating Holiday 401K with a Company Match Company Paid Life Insurance at 1x's your annual salary Leadership development and training for career advancement Tuition assistance and Forgiveness for you and your family up to 100% depending on program
As a leading healthcare education organization, Unitek Learning's family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment. Job Description
This position will provide administrative support and report to the nursing program director/dean to support the nursing program while coordinating and balancing the day-to-day operations in a medical office or clinical setting. This position needs the ability to adapt, direct and multi-task, and should demonstrate exemplary organizational skills. Clinical Responsibilities Create packets to send out to clinical sites as needed (includes information on CPR, immunizations, physicals etc.) Collects immunizations Collect COVID and other medical results from students and faculty then submit to clinical facilities on a weekly basis. Review, follow up, and track immunizations for students and faculty; ongoing task. Collect and update students and team for immunizations and physicals, and other records as needed; update program specific forms as needed for clinical coordination CPR Responsibilities (as appropriate) Create clinical binders each term for clinical rotation for all cohorts. Occasionally deliver binder(s) to the clinical facility as needed. Work with clinical facilities on any documentations requested Clinical Site Evaluations: collect results & file (or give to Admin to file, per policy) Administrative Assistance Assist with maintaining information tracking sheets for academics. Assist with scanning of documents for academics Operates a variety of office equipment; computer, printer, photocopies, facsimile, scanner and calculator. Responsible for auditing faculty and academic files for academic programs and notifies appropriate individuals of missing or outdated documentation Guide students through the nursing board application, NCLEX process and follow up as needed. Prepare Record of Nursing forms; send out to student, complete the form, and submit to board of nursing. Coordinate live scan and follow through with all live scan documentation. Assist with updating program specific forms. Assists deans/directors with uploading advisings, change in student status for graduation, withdrawals, and other records, including scanning & uploading documents to CVUE and various databases Responsible for auditing faculty & student files for academic programs and notifies appropriate individuals of missing or outdated documentation. Ability to travel to different campuses as needed Take meeting minutes (including faculty, committee, PAC, Student Rep meetings) Assist with Student and Campus Activities (pinning, graduation, regulatory meetings) Schedule and follow up on PRQ interviews. Other duties as assigned Qualifications
High school or equivalent certificate 2+ years of Administrative related experience supporting a team or multiple teams Ability to maintain records Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams Ability to shift quickly from one task to another maintaining productivity Must be capable of communicating effectively verbally and in writing Has medical terminology knowledge or work experience in health care Additional Information
We Offer (for Full Time): Medical, Dental and Vision starting the 1st of the month following 30 days of employment 2 Weeks' starting Vacation per year. Increasing based on years of service with company 10 paid Holidays and 1 Floating Holiday 401K with a Company Match Company Paid Life Insurance at 1x's your annual salary Leadership development and training for career advancement Tuition assistance and Forgiveness for you and your family up to 100% depending on program