Salvation Army Southern Territory
Administrative Assistant I
Salvation Army Southern Territory, Valdosta, Georgia, United States, 31601
Admin Support Position
This position is responsible for preparing, proofing, and maintaining various routine reports; compiling and recording information and statistics necessary to generate routine reports. Answering the telephone in a courteous and tactful manner; greeting and assisting employees and people from outside The Salvation Army by providing accurate and complete information regarding the office operations and/or services. Receiving, sorting, and distributing mail in an accurate and timely manner; ensuring that all mail received is forwarded to the appropriate person and/or destination; collecting and preparing outgoing mail. Performing various secretarial and administrative support work associated with special projects, seasonal events, and conference and committee meetings. Key Responsibilities: Prepares correspondence, minutes, flyers, newsletters, bulletins, mailing lists, and/or reports in an accurate and timely manner. Prepares and processes check requests, forms, agendas, schedules, minutes, etc.; ensures the accuracy, completeness, and timeliness of the same. Prepares and maintains calendars, databases, logs, lists, etc. in an accurate, complete, and timely manner; updates, inputs data into the computer to maintain office database records; research office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports. Prepares, proofs, and maintains various routine reports; compiles and records information and statistics necessary to generate routine reports; proofs reports for errors and to ensure they are grammatically correct. Answers telephone in a courteous and tactful manner; greets and assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the office operations and/or services. Receives, sorts, and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail. Performs routine filing of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; ensures the files are maintained in an organized and efficient manner. Photocopies a variety of items including correspondence, forms, reports, and documents. Compiles and distributes information for booklets, kits, notebooks, etc. for programs, conferences, seminars, and meetings. Assists with program registration and maintenance of registration records. Assists in coordinating arrangements and volunteers for special events and seasonal programs; maintains files and records for special events and seasonal programs. Performs various secretarial and administrative support work associated with special projects, seasonal events, and conference and committee meetings. Processes invoices, requisitions and check requests; receives and processes checks to pay bills; maintains appropriate back-up paperwork in files and ensures that payments are made in an accurate and timely manner. Assists with orders for office supplies to ensure the inventory is maintained at a level to meet the needs of the department; prepares labels and forms for shipping. Prepares service requests for office machine and computer repairs. Coordinates arrangements for routine meetings; ensures that meeting rooms are properly set-up and cleaned before and after meetings; prepares food and drink as necessary. Physical Requirements and Working Conditions: Ability to meet attendance requirements. Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking. Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lbs.) 5-10% of work time. Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts with noise, dust, dirt, and the like. Employee Benefits: Paid Time Off Aflac Benefits Education and Experience: High School Diploma or G.E.D. required supplemented by additional secretarial courses preferred, and Two (2) years' experience performing clerical work in an office environment., or Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities. Certifications: Valid State Driver's License. Equal Opportunity Employer: Veterans | Disabled
This position is responsible for preparing, proofing, and maintaining various routine reports; compiling and recording information and statistics necessary to generate routine reports. Answering the telephone in a courteous and tactful manner; greeting and assisting employees and people from outside The Salvation Army by providing accurate and complete information regarding the office operations and/or services. Receiving, sorting, and distributing mail in an accurate and timely manner; ensuring that all mail received is forwarded to the appropriate person and/or destination; collecting and preparing outgoing mail. Performing various secretarial and administrative support work associated with special projects, seasonal events, and conference and committee meetings. Key Responsibilities: Prepares correspondence, minutes, flyers, newsletters, bulletins, mailing lists, and/or reports in an accurate and timely manner. Prepares and processes check requests, forms, agendas, schedules, minutes, etc.; ensures the accuracy, completeness, and timeliness of the same. Prepares and maintains calendars, databases, logs, lists, etc. in an accurate, complete, and timely manner; updates, inputs data into the computer to maintain office database records; research office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports. Prepares, proofs, and maintains various routine reports; compiles and records information and statistics necessary to generate routine reports; proofs reports for errors and to ensure they are grammatically correct. Answers telephone in a courteous and tactful manner; greets and assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the office operations and/or services. Receives, sorts, and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail. Performs routine filing of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; ensures the files are maintained in an organized and efficient manner. Photocopies a variety of items including correspondence, forms, reports, and documents. Compiles and distributes information for booklets, kits, notebooks, etc. for programs, conferences, seminars, and meetings. Assists with program registration and maintenance of registration records. Assists in coordinating arrangements and volunteers for special events and seasonal programs; maintains files and records for special events and seasonal programs. Performs various secretarial and administrative support work associated with special projects, seasonal events, and conference and committee meetings. Processes invoices, requisitions and check requests; receives and processes checks to pay bills; maintains appropriate back-up paperwork in files and ensures that payments are made in an accurate and timely manner. Assists with orders for office supplies to ensure the inventory is maintained at a level to meet the needs of the department; prepares labels and forms for shipping. Prepares service requests for office machine and computer repairs. Coordinates arrangements for routine meetings; ensures that meeting rooms are properly set-up and cleaned before and after meetings; prepares food and drink as necessary. Physical Requirements and Working Conditions: Ability to meet attendance requirements. Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking. Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lbs.) 5-10% of work time. Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts with noise, dust, dirt, and the like. Employee Benefits: Paid Time Off Aflac Benefits Education and Experience: High School Diploma or G.E.D. required supplemented by additional secretarial courses preferred, and Two (2) years' experience performing clerical work in an office environment., or Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities. Certifications: Valid State Driver's License. Equal Opportunity Employer: Veterans | Disabled