City of New York
Administrative Assistant
The Office of Labor Relations (OLR) represents the Mayor in the conduct of all labor relations between the City of New York and labor unions representing NYC employees. In addition, OLR administers procedures resulting from the negotiation of collective bargaining agreements, including the Step III grievance process. OLR's Legal Division seeks an Administrative Assistant to support its General Counsel and division attorneys with all administrative duties and responsibilities related to case intake, tracking, scheduling and related matters. Reporting to the General Counsel, the Administrative Assistant's duties and responsibilities will include: Intake of new cases including but not limited to entering new cases and related documents into the Law Manager system; preparing attorney case file folders; excel spreadsheet tracking and preparation. Communicate with administrative tribunals, union representatives, agency representatives, or City employees regarding scheduling, case status or related matters. Perform various administrative tasks including: office management, correspondence, scanning, filing, and data entry. Utilize Law Manager and/or other case management system; Microsoft Excel; virtual meeting software; and other computerized calendaring systems. Prepare statistical and narrative reports related to legal case matters. Assist with the onboarding of newly hired legal staff and interns. Other related duties and responsibilities as assigned. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The Office of Labor Relations (OLR) represents the Mayor in the conduct of all labor relations between the City of New York and labor unions representing NYC employees. In addition, OLR administers procedures resulting from the negotiation of collective bargaining agreements, including the Step III grievance process. OLR's Legal Division seeks an Administrative Assistant to support its General Counsel and division attorneys with all administrative duties and responsibilities related to case intake, tracking, scheduling and related matters. Reporting to the General Counsel, the Administrative Assistant's duties and responsibilities will include: Intake of new cases including but not limited to entering new cases and related documents into the Law Manager system; preparing attorney case file folders; excel spreadsheet tracking and preparation. Communicate with administrative tribunals, union representatives, agency representatives, or City employees regarding scheduling, case status or related matters. Perform various administrative tasks including: office management, correspondence, scanning, filing, and data entry. Utilize Law Manager and/or other case management system; Microsoft Excel; virtual meeting software; and other computerized calendaring systems. Prepare statistical and narrative reports related to legal case matters. Assist with the onboarding of newly hired legal staff and interns. Other related duties and responsibilities as assigned. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.