University of North Florida
Executive Secretary for Alumni Engagement and Annual Giving
University of North Florida, Jacksonville, Florida, United States, 32201
Executive Secretary
The Executive Secretary, under the direction of the Director of Alumni Engagement and/or Annual Giving plays an integral role in the budget maintenance, events/program coordination, and volunteer recruitment. Responsibilities include, but not limited to: Acts as an office manager; coordinates and prioritizes administrative duties. Assists with preparation and programming for Alumni Association and coordinates internal and external contacts and communications for the unit. Arranges for meetings, conferences and social functions and events. These arrangements include but not limited to; assisting in composing, printing, and sending invitations; determining appropriate location, room space and time; ordering refreshments; notifying police for parking location and reservations; and ensuring the proper signage is displayed. Inform staff on budget status and provide guidance and assistance for budget proposals and funding sources. Maintains, monitors, and reconciles State E&G and Foundation budgets. Serves as support for search committees, for the operations of the UDAE unit. Makes travel arrangements and handles all paperwork involved in reimbursement for travel expenses. Maintains inventory and handles purchasing of office supplies. Coordinates general building maintenance and purchases items used in the common areas. Maintains a procedures manual for this position. During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence. Required Qualifications High school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Required documents to be uploaded: Cover Letter Resume Applicants must complete an online application, as well as upload supplemental documents, in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. This position requires a background check. In conjunction with the University's policy, this position may also require a credit check. The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator. The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation. UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.
The Executive Secretary, under the direction of the Director of Alumni Engagement and/or Annual Giving plays an integral role in the budget maintenance, events/program coordination, and volunteer recruitment. Responsibilities include, but not limited to: Acts as an office manager; coordinates and prioritizes administrative duties. Assists with preparation and programming for Alumni Association and coordinates internal and external contacts and communications for the unit. Arranges for meetings, conferences and social functions and events. These arrangements include but not limited to; assisting in composing, printing, and sending invitations; determining appropriate location, room space and time; ordering refreshments; notifying police for parking location and reservations; and ensuring the proper signage is displayed. Inform staff on budget status and provide guidance and assistance for budget proposals and funding sources. Maintains, monitors, and reconciles State E&G and Foundation budgets. Serves as support for search committees, for the operations of the UDAE unit. Makes travel arrangements and handles all paperwork involved in reimbursement for travel expenses. Maintains inventory and handles purchasing of office supplies. Coordinates general building maintenance and purchases items used in the common areas. Maintains a procedures manual for this position. During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence. Required Qualifications High school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Required documents to be uploaded: Cover Letter Resume Applicants must complete an online application, as well as upload supplemental documents, in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. This position requires a background check. In conjunction with the University's policy, this position may also require a credit check. The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator. The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation. UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.