Maya Hotels
Administrative Assistant
Join Maya Hotels and Take the Next Step in Your Career! Are you an efficient and results-oriented professional with a passion for hospitality? At Maya Hotels, we are seeking an Administrative Assistant to ensure smooth daily operations by managing schedules, coordinating projects, and supporting multiple departments. This role is key to maintaining efficiency across the organization while providing direct assistance to leadership and department teams. If you thrive in a fast-paced environment and enjoy working with top hospitality brands, this is the opportunity for you! Maya Hotels is a leading name in the hospitality industry, dedicated to providing exceptional guest experience. We are proud to represent multiple outstanding brands including Holiday Inn Express, Candlewood Suites, Avid Hotel, Tru, Hilton Garden Inn, Hampton Inn and Aloft. Our commitment to excellence, coupled with our friendly and welcoming atmosphere, sets us apart in the market. What We Offer: Medical, Dental and Vision Insurance. 100% Employer Paid Life Insurance. Voluntary Life and AD&D, STD, Accident and Critical Illness Insurance. Retirement Savings: 401K with Employer Contribution. Employee Perks: Employee Referral Program, hotel discounts, and more! Work-Life Balance: Paid Time Off (PTO). Competitive salary and performance-based bonuses. Career growth opportunities within the Maya Hotels family. A supportive and friendly work environment. The chance to work with ten well-respected hotel brands. Job Description: Essential Duties and Responsibilities: Administrative Support: Manage calendars, coordinate internal and external meetings, and assist with prioritizing tasks. Arrange travel, including flights, hotels, and transportation, and maintain detailed itineraries. Draft, format, and send correspondence on behalf of leadership as directed. Run errands and manage general office tasks to support daily operations. Organization & Coordination: Maintain a dashboard of deadlines, deliverables, and key priorities for leadership. Prepare materials for meetings, presentations, and reports. Organize and maintain office supplies, documents, and digital files. Collaborate with internal departments (HR, Accounting, Operations, Commercial, etc.) to ensure smooth communication and workflow. Project & Department Support: Assist with scheduling, meeting preparation, and follow-up notes. Support light project coordination, data gathering, and reporting. Help track department initiatives, ensuring deadlines and escalated requests are addressed promptly. Education, Skills and Abilities: Education:
Associate's degree or relevant administrative experience considered. Experience:
Entry level position. 2-5 years of experience in administrative roles preferred but not required. Technical Skills:
Proficiency in Microsoft Office (e.g., Excel, Word), Google Workspace, and project/task management tools. Detail-Oriented & Organized:
Strong organizational skills with the ability to multitask and manage priorities effectively. Communication & Collaboration:
Strong interpersonal and teamwork skills to coordinate across executives. Excellent written and verbal communication skills. Self-Motivated & Driven:
Highly organized and proactive. Self-motivated, and problem-solving abilities. Confidentiality:
Ability to handle sensitive information with discretion and integrity. Flexibility:
Adaptable and able to support multiple executives and teams. Physical Requirements: Ability to sit for extended periods of time. Frequent use of hands for typing, writing, and handling office equipment. Occasionally lifting items up to 20lbs. Comfortable working in an office setting with extended screen time. Occasionally hotel-location based work depending on project needs and schedules of executives. Ready to Join the Team? Apply today by submitting your resume detailing your relevant experience to show us why you're the perfect fit for Maya Hotels. We look forward to welcoming you to the Maya Hotels Family! This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any others job related duties assigned by their supervisor. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Qualified individuals with disabilities who require reasonable accommodation to perform the essential functions of the job should contact the Human Resources department.
Join Maya Hotels and Take the Next Step in Your Career! Are you an efficient and results-oriented professional with a passion for hospitality? At Maya Hotels, we are seeking an Administrative Assistant to ensure smooth daily operations by managing schedules, coordinating projects, and supporting multiple departments. This role is key to maintaining efficiency across the organization while providing direct assistance to leadership and department teams. If you thrive in a fast-paced environment and enjoy working with top hospitality brands, this is the opportunity for you! Maya Hotels is a leading name in the hospitality industry, dedicated to providing exceptional guest experience. We are proud to represent multiple outstanding brands including Holiday Inn Express, Candlewood Suites, Avid Hotel, Tru, Hilton Garden Inn, Hampton Inn and Aloft. Our commitment to excellence, coupled with our friendly and welcoming atmosphere, sets us apart in the market. What We Offer: Medical, Dental and Vision Insurance. 100% Employer Paid Life Insurance. Voluntary Life and AD&D, STD, Accident and Critical Illness Insurance. Retirement Savings: 401K with Employer Contribution. Employee Perks: Employee Referral Program, hotel discounts, and more! Work-Life Balance: Paid Time Off (PTO). Competitive salary and performance-based bonuses. Career growth opportunities within the Maya Hotels family. A supportive and friendly work environment. The chance to work with ten well-respected hotel brands. Job Description: Essential Duties and Responsibilities: Administrative Support: Manage calendars, coordinate internal and external meetings, and assist with prioritizing tasks. Arrange travel, including flights, hotels, and transportation, and maintain detailed itineraries. Draft, format, and send correspondence on behalf of leadership as directed. Run errands and manage general office tasks to support daily operations. Organization & Coordination: Maintain a dashboard of deadlines, deliverables, and key priorities for leadership. Prepare materials for meetings, presentations, and reports. Organize and maintain office supplies, documents, and digital files. Collaborate with internal departments (HR, Accounting, Operations, Commercial, etc.) to ensure smooth communication and workflow. Project & Department Support: Assist with scheduling, meeting preparation, and follow-up notes. Support light project coordination, data gathering, and reporting. Help track department initiatives, ensuring deadlines and escalated requests are addressed promptly. Education, Skills and Abilities: Education:
Associate's degree or relevant administrative experience considered. Experience:
Entry level position. 2-5 years of experience in administrative roles preferred but not required. Technical Skills:
Proficiency in Microsoft Office (e.g., Excel, Word), Google Workspace, and project/task management tools. Detail-Oriented & Organized:
Strong organizational skills with the ability to multitask and manage priorities effectively. Communication & Collaboration:
Strong interpersonal and teamwork skills to coordinate across executives. Excellent written and verbal communication skills. Self-Motivated & Driven:
Highly organized and proactive. Self-motivated, and problem-solving abilities. Confidentiality:
Ability to handle sensitive information with discretion and integrity. Flexibility:
Adaptable and able to support multiple executives and teams. Physical Requirements: Ability to sit for extended periods of time. Frequent use of hands for typing, writing, and handling office equipment. Occasionally lifting items up to 20lbs. Comfortable working in an office setting with extended screen time. Occasionally hotel-location based work depending on project needs and schedules of executives. Ready to Join the Team? Apply today by submitting your resume detailing your relevant experience to show us why you're the perfect fit for Maya Hotels. We look forward to welcoming you to the Maya Hotels Family! This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any others job related duties assigned by their supervisor. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Qualified individuals with disabilities who require reasonable accommodation to perform the essential functions of the job should contact the Human Resources department.