Government Jobs
Executive Assistant
Help keep our community safe, connected, and thriving. Are you energized by the idea of supporting those who protect and serve? Do you thrive in a fast-paced, purpose-driven environment where no two days are the same? If you're an organized, resourceful professional who values public service and thrives behind the scenes, we invite you to explore a unique opportunity with the City of Mountain View. We're hiring an Executive Assistant to support two of the most mission-driven departments in our city: Police and Fire. In this highly visible role, you'll become a trusted partner to both the Police Chief and Fire Chief, helping lead from behind the scenes and ensuring day-to-day operations run seamlessly. This position is more than a desk job, it offers a rare opportunity to work at the intersection of public safety, executive-level administration, and city service. Each task you take on, from preparing executive communications to coordinating department wide initiatives or managing complex scheduling logistics, your work plays a vital role in supporting the essential services that keep our community safe, connected, and resilient. What You'll Do Provide direct executive-level administrative support to both the Police and Fire leadership teams. Coordinate meetings, prepare internal and external reports, manage department communications, and handle sensitive information with discretion and confidentiality. Track timelines, organize documents, and help both departments stay one step ahead. Support internal functions such as purchasing, scheduling, and team coordination. Help keep things moving, so our first responders can focus on keeping the community safe. Manage and supervise clerical staff and coordinate as needed with divisions in both departments. What Makes This Job Special Dual Impact : You'll support two incredible departments, Police and Fire, while contributing to the safety of the entire city. Trust and Purpose : As a key administrative hub, you'll handle important, often confidential matters that require tact, care, and professionalism. A Team that Cares : You'll work with experienced leaders who value collaboration, mutual respect, and shared goals. Work That Feels Good : Your efforts will support real people doing real work from fire prevention, public education and environmental protection to emergency response to community engagement. The Essentials Four years of increasingly responsible secretarial, clerical experience, including some office management and/or supervisory experience. Equivalent to possession of an associate of arts degree. Bonus Points: Experience in working with a government agency. Experience working in a Police/Fire Department. You'll Thrive Here If You... Have a strong administrative foundation and enjoy supporting executives or department leaders. Know how to stay calm under pressure and can juggle multiple priorities with professionalism. Are a natural problem-solver who brings good judgment and a team-first mindset. Take pride in details, follow-through, and clear communication. Have experience in local government or public service or are eager to bring your skills into this meaningful sector.
Help keep our community safe, connected, and thriving. Are you energized by the idea of supporting those who protect and serve? Do you thrive in a fast-paced, purpose-driven environment where no two days are the same? If you're an organized, resourceful professional who values public service and thrives behind the scenes, we invite you to explore a unique opportunity with the City of Mountain View. We're hiring an Executive Assistant to support two of the most mission-driven departments in our city: Police and Fire. In this highly visible role, you'll become a trusted partner to both the Police Chief and Fire Chief, helping lead from behind the scenes and ensuring day-to-day operations run seamlessly. This position is more than a desk job, it offers a rare opportunity to work at the intersection of public safety, executive-level administration, and city service. Each task you take on, from preparing executive communications to coordinating department wide initiatives or managing complex scheduling logistics, your work plays a vital role in supporting the essential services that keep our community safe, connected, and resilient. What You'll Do Provide direct executive-level administrative support to both the Police and Fire leadership teams. Coordinate meetings, prepare internal and external reports, manage department communications, and handle sensitive information with discretion and confidentiality. Track timelines, organize documents, and help both departments stay one step ahead. Support internal functions such as purchasing, scheduling, and team coordination. Help keep things moving, so our first responders can focus on keeping the community safe. Manage and supervise clerical staff and coordinate as needed with divisions in both departments. What Makes This Job Special Dual Impact : You'll support two incredible departments, Police and Fire, while contributing to the safety of the entire city. Trust and Purpose : As a key administrative hub, you'll handle important, often confidential matters that require tact, care, and professionalism. A Team that Cares : You'll work with experienced leaders who value collaboration, mutual respect, and shared goals. Work That Feels Good : Your efforts will support real people doing real work from fire prevention, public education and environmental protection to emergency response to community engagement. The Essentials Four years of increasingly responsible secretarial, clerical experience, including some office management and/or supervisory experience. Equivalent to possession of an associate of arts degree. Bonus Points: Experience in working with a government agency. Experience working in a Police/Fire Department. You'll Thrive Here If You... Have a strong administrative foundation and enjoy supporting executives or department leaders. Know how to stay calm under pressure and can juggle multiple priorities with professionalism. Are a natural problem-solver who brings good judgment and a team-first mindset. Take pride in details, follow-through, and clear communication. Have experience in local government or public service or are eager to bring your skills into this meaningful sector.