Minnesota State
Dean's Assistant / Office & Administrative Specialist, Senior
Minnesota State, Saint Paul, Minnesota, United States, 55110
Dean's Assistant / Office & Administrative Specialist, Senior
Century College The assistant to the dean is responsible for providing ongoing assistance to the dean, including support in the processes of budgeting, and hiring, as well as other projects as assigned. The assistant to the dean is responsible for an administrative area supporting complex programs. The tasks are broad in scope. They include working within procedures that can be clearly defined but also responding to issues that may have no immediate solutions. Communication to a wide variety of constituents is necessary. The assistant to the dean must be able to initiate a wide range of activities to ensure that services and program deadlines are met. Provide administrative support for the dean in order to ensure effective and efficient workflow in the division. Ensure accurate creation and maintenance of budget information. Communication skills sufficient to speak, write, and edit materials, including correct spelling, punctuation and grammar, to ensure the accuracy and completeness of oral communication and written materials. Advanced knowledge of standard computer software programs to create, modify, and manage word documents, spreadsheets, and basic databases. Ability to use email, word processing, spreadsheets, and electronic database applications to research and prepare reports, letters, memos, and emails. On the phone, in person and online to provide effective general and specialized office support. This requires listening, common courtesy, tact, empathy, interest in positive problem solving, the ability to organize ideas logically, and the ability to persuade. Ability to perform or learn to perform administrative support work for the work unit's expense and budget administration. Ability to document and improve processes and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operations. Bachelor's degree. Knowledge of ISRS (Integrated Student Registration System). Knowledge of MN State policies and procedures. A general understanding of curriculum and degree requirements. Excellent written and verbal communication skills. Excellent human relations skills, maintaining confidentiality, and professionalism Excellent organizational skills, working well under pressure, prioritizing multiple projects, and meeting deadlines. Excellent project management skills, working independently, solving problems, and resolving dilemmas in a timely manner. To facilitate proper crediting, please ensure that your resume clearly describes your experience in areas listed and indicates the beginning and ending month and year for each job held. This position requires successful completion of employment references and a driver's license background check. Monday
Friday 8:00am
4:30pm Century currently operates in a hybrid work environment. The hiring manager will provide guidance to the type of work environment at/following the interview process. To bid on this position, an employee of Century College must currently work in an Office & Administrative Specialist - Senior position in a different work area or different shift. To bid, please submit a written request (email is sufficient) to Kim Claggett, in Human Resources. All current Century College and Minnesota State employees will need to log into Workday to apply for the position via the Jobs Hub. Employees may also search for "Browse Jobs
Employees" in Workday via the search bar at the top to view open positions. Applicants not currently employed by Minnesota State can access the career site to search and apply for jobs, and to check the status of applications. Those applying for a position will be prompted to create a profile in Workday. Please upload the following documents to your application. Cover letter/letter of interest. Current resume. These documents should be word documents or PDF (no jpeg) and are required for your application to be considered complete so not attaching all the required documentation will not allow you to move forward in the process. Inquiries about application status or general questions about the position should be directed to jobs@century.edu Century College is a 2-year community and technical college in White Bear Lake, Minnesota. As one of the largest two-year colleges in Minnesota, we serve nearly 18,000 credit and non-credit students every year. We offer degrees, diplomas, certificates, and courses in general education and transfer, business, human services, health sciences, technology, engineering, applied design, industrial, and non-credit workforce training. With various student support and student life opportunities, including athletics, student clubs and organizations, campus theatre, Multicultural Center, LGBTQ Center, Veterans Center, and much more, Century College provides a welcoming and vibrant campus community. As a "community" college, we care about our locality. We are engaged, connected, and a resource within our local communities, including K-12 and workforce/industry partners. Century College. Discover What's Next! To learn more about Century College or Minnesota State, visit https://www.century.edu/ or www.minnstate.edu Notice of Annual Security Report Availability: Century College is committed to assisting all members of our community in providing for their own safety and security. The Annual Security Report is available on the Century College Department of Public Safety website at https://www.century.edu/home/public-safety Link to Century College's Non-Discrimination Statement Benefits Information: At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.
Century College The assistant to the dean is responsible for providing ongoing assistance to the dean, including support in the processes of budgeting, and hiring, as well as other projects as assigned. The assistant to the dean is responsible for an administrative area supporting complex programs. The tasks are broad in scope. They include working within procedures that can be clearly defined but also responding to issues that may have no immediate solutions. Communication to a wide variety of constituents is necessary. The assistant to the dean must be able to initiate a wide range of activities to ensure that services and program deadlines are met. Provide administrative support for the dean in order to ensure effective and efficient workflow in the division. Ensure accurate creation and maintenance of budget information. Communication skills sufficient to speak, write, and edit materials, including correct spelling, punctuation and grammar, to ensure the accuracy and completeness of oral communication and written materials. Advanced knowledge of standard computer software programs to create, modify, and manage word documents, spreadsheets, and basic databases. Ability to use email, word processing, spreadsheets, and electronic database applications to research and prepare reports, letters, memos, and emails. On the phone, in person and online to provide effective general and specialized office support. This requires listening, common courtesy, tact, empathy, interest in positive problem solving, the ability to organize ideas logically, and the ability to persuade. Ability to perform or learn to perform administrative support work for the work unit's expense and budget administration. Ability to document and improve processes and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operations. Bachelor's degree. Knowledge of ISRS (Integrated Student Registration System). Knowledge of MN State policies and procedures. A general understanding of curriculum and degree requirements. Excellent written and verbal communication skills. Excellent human relations skills, maintaining confidentiality, and professionalism Excellent organizational skills, working well under pressure, prioritizing multiple projects, and meeting deadlines. Excellent project management skills, working independently, solving problems, and resolving dilemmas in a timely manner. To facilitate proper crediting, please ensure that your resume clearly describes your experience in areas listed and indicates the beginning and ending month and year for each job held. This position requires successful completion of employment references and a driver's license background check. Monday
Friday 8:00am
4:30pm Century currently operates in a hybrid work environment. The hiring manager will provide guidance to the type of work environment at/following the interview process. To bid on this position, an employee of Century College must currently work in an Office & Administrative Specialist - Senior position in a different work area or different shift. To bid, please submit a written request (email is sufficient) to Kim Claggett, in Human Resources. All current Century College and Minnesota State employees will need to log into Workday to apply for the position via the Jobs Hub. Employees may also search for "Browse Jobs
Employees" in Workday via the search bar at the top to view open positions. Applicants not currently employed by Minnesota State can access the career site to search and apply for jobs, and to check the status of applications. Those applying for a position will be prompted to create a profile in Workday. Please upload the following documents to your application. Cover letter/letter of interest. Current resume. These documents should be word documents or PDF (no jpeg) and are required for your application to be considered complete so not attaching all the required documentation will not allow you to move forward in the process. Inquiries about application status or general questions about the position should be directed to jobs@century.edu Century College is a 2-year community and technical college in White Bear Lake, Minnesota. As one of the largest two-year colleges in Minnesota, we serve nearly 18,000 credit and non-credit students every year. We offer degrees, diplomas, certificates, and courses in general education and transfer, business, human services, health sciences, technology, engineering, applied design, industrial, and non-credit workforce training. With various student support and student life opportunities, including athletics, student clubs and organizations, campus theatre, Multicultural Center, LGBTQ Center, Veterans Center, and much more, Century College provides a welcoming and vibrant campus community. As a "community" college, we care about our locality. We are engaged, connected, and a resource within our local communities, including K-12 and workforce/industry partners. Century College. Discover What's Next! To learn more about Century College or Minnesota State, visit https://www.century.edu/ or www.minnstate.edu Notice of Annual Security Report Availability: Century College is committed to assisting all members of our community in providing for their own safety and security. The Annual Security Report is available on the Century College Department of Public Safety website at https://www.century.edu/home/public-safety Link to Century College's Non-Discrimination Statement Benefits Information: At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.