Aston Carter
Executive Administrative Assistant
The Executive Administrative Assistant will support various executives. The ideal candidate must be highly effective working in a fast-paced environment, collaborating with a team, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications including Outlook, Excel, and Power Point is required. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity and the ability to handle confidential information in a sensitive and mature manner. Responsibilities: Apply excellent judgement as a representative of client in interactions with company leaders, customers, and global teams Manage executive schedule/calendars and coordinate meeting logistics Make purchases of equipment and supplies and reconcile purchasing card spending Book itineraries for domestic and international travel and submit expense reports Prepare and submit applications for travel visas Enter purchase order requisitions, track approvals in Coupa, and navigate SAP for vendor invoice approvals Coordinate with facilities for onsite repairs and maintenance Plan and manage travel and logistics for offsite staff meetings when needed Initiate domestic and international shipping requests for direct team Review and approve international shipping requests through SICAT for greater organization Support social events, event planning logistics, and community engagement for local teams as part of the admin team Drive and coordinate quarterly communication town hall meetings and logistics Skills: Calendar management, Administrative support, Microsoft office, Calendaring, Executive support, Executive administrative support, Travel management, Communications, Microsoft Outlook, Microsoft Excel, Microsoft Powerpoint, Microsoft Teams, Sharepoint Top Skills Details: Calendar management, Administrative support, Microsoft office, Calendaring, Executive support, Executive administrative support, Travel management, Communications, Microsoft Outlook, Microsoft Excel, Microsoft Powerpoint, Microsoft Teams, Sharepoint Additional Skills & Qualifications: Semicon Experience Experience Level: Expert Level Pay and Benefits: The pay range for this position is $24.00 - $37.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type: This is a fully onsite position in Austin, TX. Application Deadline: This position is anticipated to close on Sep 12, 2025.
The Executive Administrative Assistant will support various executives. The ideal candidate must be highly effective working in a fast-paced environment, collaborating with a team, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications including Outlook, Excel, and Power Point is required. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity and the ability to handle confidential information in a sensitive and mature manner. Responsibilities: Apply excellent judgement as a representative of client in interactions with company leaders, customers, and global teams Manage executive schedule/calendars and coordinate meeting logistics Make purchases of equipment and supplies and reconcile purchasing card spending Book itineraries for domestic and international travel and submit expense reports Prepare and submit applications for travel visas Enter purchase order requisitions, track approvals in Coupa, and navigate SAP for vendor invoice approvals Coordinate with facilities for onsite repairs and maintenance Plan and manage travel and logistics for offsite staff meetings when needed Initiate domestic and international shipping requests for direct team Review and approve international shipping requests through SICAT for greater organization Support social events, event planning logistics, and community engagement for local teams as part of the admin team Drive and coordinate quarterly communication town hall meetings and logistics Skills: Calendar management, Administrative support, Microsoft office, Calendaring, Executive support, Executive administrative support, Travel management, Communications, Microsoft Outlook, Microsoft Excel, Microsoft Powerpoint, Microsoft Teams, Sharepoint Top Skills Details: Calendar management, Administrative support, Microsoft office, Calendaring, Executive support, Executive administrative support, Travel management, Communications, Microsoft Outlook, Microsoft Excel, Microsoft Powerpoint, Microsoft Teams, Sharepoint Additional Skills & Qualifications: Semicon Experience Experience Level: Expert Level Pay and Benefits: The pay range for this position is $24.00 - $37.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type: This is a fully onsite position in Austin, TX. Application Deadline: This position is anticipated to close on Sep 12, 2025.