Clearance Jobs
Executive Administrative Assistant
Clearance Jobs, Washington, District Of Columbia, United States, 20310
Executive Administrative Assistant
Sawdey Solution Services is seeking an Executive Administrative Assistant to provide executive level support. Additional responsibilities include: providing administrative support for OUSD (A&S); maintaining assigned Outlook and portal calendars for numerous departments/divisions; monitoring due dates, coordinating, assisting in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda; supporting assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support; answering the telephone and referring the calls to the appropriate individuals within the office; assisting in completing and tracking/following up on assigned OUSD Action Packages and Division documents in routing; weekly, maintaining portal sites, documents, links, libraries, announcements, lists and contacts; maintaining, monitoring, and synchronizing calendars, schedules, events, briefings, meetings, invitations, and activities; serving as receptionist for visitors with scheduled office calls; reserving conference rooms, coordinating electronic invitations, coordinating the set-up of unclassified and secure AV/VTC facilities, preparing handouts, distributing "read-aheads," coordinating teleconferencing and documenting meeting minutes; composing and writing quality official correspondence, reports, letters, notices, instructions, and memoranda and documents for signature; utilizing Microsoft Office Suite and various software types such as internet, database, spreadsheets, calendars and electronic mail; gathering and reviewing information to develop correspondence and reports using Microsoft software (Microsoft Word, Outlook, Excel, and PowerPoint); performing data entry and preparing data for inclusion into OUSD (A&S) briefs using Microsoft PowerPoint, Word, Excel and other programs; performing word processing to texts, tables, and graphs; generating reports and memoranda, and supporting briefings and technical presentations; managing correspondence of OUSD (A&S) organizational structure and content on the OUSD (A&S) NIPR and SIPR portal sites; monitoring and managing all OUSD (A&S) Action Process packages within the electronic Correspondence and Task Management System (CATMS) and Defense Connect System (DCS); tracking and coordinating taskers external to the OUSD (A&S) as required; scheduling office events and ordering supplies; working on the Defense Travel System (DTS) and responsible for processing travel requests, arranging accommodations and reimbursement of expenses in accordance with the Joint Travel Regulations (JTR); processing incoming mail, including email and facsimile, routing correspondence to the appropriate individual(s) in the office for response and tracking actions; reviewing, editing, and ensuring accuracy of reports prior to release to government officials; responsible for correct format, spelling, punctuation, and grammar; coordinating transmissions of FOIA request between the different offices and agencies for information retrieval to meet the deadline of the requestor; providing executive level support, personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities for Department of Defense; managing several direct reports and multiple functional areas across multiple locations; providing excellent analytical and problem-solving skills; managing customer expectations and working directly with customers; providing outstanding customer service abilities to initiative, judgment, creativity, flexibility, and confidence; must have the ability to multi-task across multiple projects; performing other duties, as assigned. Experience Requirements: Minimum of five (5) years of experience. Executive level support experience, experience within DoD and other federal agencies. Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint. Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods. Must have strong active listening skills to assess customer needs and satisfaction. Education Requirements: Bachelor's degree preferred. Other Required Skills & Abilities: Must be able to effectively communicate with customer and fulfill all duties and responsibilities as listed in the contract. Must be proficient in Microsoft Office suite including, but not limited to: Word, PowerPoint, Excel, and Outlook. Security Clearance Requirements: Top Secret/SCI Clearance. US Citizenship Requirements: This position supports a U.S. Government Contract whose terms require Sawdey Solution Services to staff it only with U.S. Citizens. Benefits at Sawdey Solution Services: Vibrant Company Culture:
Become an integral part of our positive, encouraging, and uplifting team culture; we are all on this mission together! Healthy Work-Life Balance:
We place a strong emphasis on work-life balance; we don't just 'talk the talk' in terms of work-life balance, we 'walk the walk'! We not only support, but highly encourage, prioritizing your health and well-being. Competitive Compensation Package:
Competitive rates with comprehensive medical, dental, and vision benefits for you, your spouse, and your dependents.
Health Saving Account (HSA) with employer contributions. Dependent-care Flexible Spending Account (FSA). Competitive Paid Time Off (PTO) and Federal Holiday Observance. Immediately vested 401 (k) with employer matching. Employee Assistance Program (EAP). Employee Referral program with compensated referrals! Additional benefits offered.
Grow With Us:
We offer a paid Training and Tuition reimbursement program to help you advance and excel in your career. We prioritize internal promotions and success. Sawdey Solution Services firmly believes in our employees and advocates an environment to promote from within, which serves to boost morale while keeping high performers engaged and challenged. We also place the utmost importance on team building and collaboration in a remote environment. To promote these beliefs, you will also find additional benefits and programs that will enrich your career here at Sawdey Solution Services: Wellness Challenges. Focus on internal career advancement and growth. About the Organization: Sawdey Solution Services , an ISO 9001 certified and CMMI-SVC v2 Level 3 appraised corporation, has built a nationwide and global footprint as a leading government contracting organization. Specializing in cybersecurity, systems engineering, and operational support, Sawdey invites you to be a part of a team that's at the forefront of securing our nation. Operating successfully since 2001, we are a Woman Owned/Service-Disabled Veteran Owned Business. We provide our clients with premier professional services and technology solutions in an employee-centric environment. We are extremely proud of the culture we have created. Why Choose Us? Mission-Critical Work:
We play a vital role in ensuring the security of our nation's digital infrastructure. Professional Growth:
Embrace the opportunity to take on diverse and dynamic roles that challenge and inspire you. Collaborative Culture:
You are joining a unified team where your unique contributions are valued and celebrated. Who We're Looking For: Hardworking Individuals:
If you're someone who takes initiative, loves a challenge, and is committed to excellence, you'll feel right at home here. Talented Professionals:
Whether you're an expert in your field or a rising star, we recognize your potential and support your effort toward success. Diverse Perspectives:
Our strength lies in our diversity. We believe that a diverse team fosters creativity, innovation, and achievement. EOE Statement: We are a Disabled-Veterans-41 CFR 60 1.4, Equal Opportunity Employer. Devoted to creating a diverse and friendly workplace, we do not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, gender identity, marital status, national origin, or veteran status. Our goals and beliefs are that diverse backgrounds and experiences empower and enable us to offer our customers an unmatched level of service. People of color, women, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply!
Sawdey Solution Services is seeking an Executive Administrative Assistant to provide executive level support. Additional responsibilities include: providing administrative support for OUSD (A&S); maintaining assigned Outlook and portal calendars for numerous departments/divisions; monitoring due dates, coordinating, assisting in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda; supporting assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support; answering the telephone and referring the calls to the appropriate individuals within the office; assisting in completing and tracking/following up on assigned OUSD Action Packages and Division documents in routing; weekly, maintaining portal sites, documents, links, libraries, announcements, lists and contacts; maintaining, monitoring, and synchronizing calendars, schedules, events, briefings, meetings, invitations, and activities; serving as receptionist for visitors with scheduled office calls; reserving conference rooms, coordinating electronic invitations, coordinating the set-up of unclassified and secure AV/VTC facilities, preparing handouts, distributing "read-aheads," coordinating teleconferencing and documenting meeting minutes; composing and writing quality official correspondence, reports, letters, notices, instructions, and memoranda and documents for signature; utilizing Microsoft Office Suite and various software types such as internet, database, spreadsheets, calendars and electronic mail; gathering and reviewing information to develop correspondence and reports using Microsoft software (Microsoft Word, Outlook, Excel, and PowerPoint); performing data entry and preparing data for inclusion into OUSD (A&S) briefs using Microsoft PowerPoint, Word, Excel and other programs; performing word processing to texts, tables, and graphs; generating reports and memoranda, and supporting briefings and technical presentations; managing correspondence of OUSD (A&S) organizational structure and content on the OUSD (A&S) NIPR and SIPR portal sites; monitoring and managing all OUSD (A&S) Action Process packages within the electronic Correspondence and Task Management System (CATMS) and Defense Connect System (DCS); tracking and coordinating taskers external to the OUSD (A&S) as required; scheduling office events and ordering supplies; working on the Defense Travel System (DTS) and responsible for processing travel requests, arranging accommodations and reimbursement of expenses in accordance with the Joint Travel Regulations (JTR); processing incoming mail, including email and facsimile, routing correspondence to the appropriate individual(s) in the office for response and tracking actions; reviewing, editing, and ensuring accuracy of reports prior to release to government officials; responsible for correct format, spelling, punctuation, and grammar; coordinating transmissions of FOIA request between the different offices and agencies for information retrieval to meet the deadline of the requestor; providing executive level support, personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities for Department of Defense; managing several direct reports and multiple functional areas across multiple locations; providing excellent analytical and problem-solving skills; managing customer expectations and working directly with customers; providing outstanding customer service abilities to initiative, judgment, creativity, flexibility, and confidence; must have the ability to multi-task across multiple projects; performing other duties, as assigned. Experience Requirements: Minimum of five (5) years of experience. Executive level support experience, experience within DoD and other federal agencies. Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint. Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods. Must have strong active listening skills to assess customer needs and satisfaction. Education Requirements: Bachelor's degree preferred. Other Required Skills & Abilities: Must be able to effectively communicate with customer and fulfill all duties and responsibilities as listed in the contract. Must be proficient in Microsoft Office suite including, but not limited to: Word, PowerPoint, Excel, and Outlook. Security Clearance Requirements: Top Secret/SCI Clearance. US Citizenship Requirements: This position supports a U.S. Government Contract whose terms require Sawdey Solution Services to staff it only with U.S. Citizens. Benefits at Sawdey Solution Services: Vibrant Company Culture:
Become an integral part of our positive, encouraging, and uplifting team culture; we are all on this mission together! Healthy Work-Life Balance:
We place a strong emphasis on work-life balance; we don't just 'talk the talk' in terms of work-life balance, we 'walk the walk'! We not only support, but highly encourage, prioritizing your health and well-being. Competitive Compensation Package:
Competitive rates with comprehensive medical, dental, and vision benefits for you, your spouse, and your dependents.
Health Saving Account (HSA) with employer contributions. Dependent-care Flexible Spending Account (FSA). Competitive Paid Time Off (PTO) and Federal Holiday Observance. Immediately vested 401 (k) with employer matching. Employee Assistance Program (EAP). Employee Referral program with compensated referrals! Additional benefits offered.
Grow With Us:
We offer a paid Training and Tuition reimbursement program to help you advance and excel in your career. We prioritize internal promotions and success. Sawdey Solution Services firmly believes in our employees and advocates an environment to promote from within, which serves to boost morale while keeping high performers engaged and challenged. We also place the utmost importance on team building and collaboration in a remote environment. To promote these beliefs, you will also find additional benefits and programs that will enrich your career here at Sawdey Solution Services: Wellness Challenges. Focus on internal career advancement and growth. About the Organization: Sawdey Solution Services , an ISO 9001 certified and CMMI-SVC v2 Level 3 appraised corporation, has built a nationwide and global footprint as a leading government contracting organization. Specializing in cybersecurity, systems engineering, and operational support, Sawdey invites you to be a part of a team that's at the forefront of securing our nation. Operating successfully since 2001, we are a Woman Owned/Service-Disabled Veteran Owned Business. We provide our clients with premier professional services and technology solutions in an employee-centric environment. We are extremely proud of the culture we have created. Why Choose Us? Mission-Critical Work:
We play a vital role in ensuring the security of our nation's digital infrastructure. Professional Growth:
Embrace the opportunity to take on diverse and dynamic roles that challenge and inspire you. Collaborative Culture:
You are joining a unified team where your unique contributions are valued and celebrated. Who We're Looking For: Hardworking Individuals:
If you're someone who takes initiative, loves a challenge, and is committed to excellence, you'll feel right at home here. Talented Professionals:
Whether you're an expert in your field or a rising star, we recognize your potential and support your effort toward success. Diverse Perspectives:
Our strength lies in our diversity. We believe that a diverse team fosters creativity, innovation, and achievement. EOE Statement: We are a Disabled-Veterans-41 CFR 60 1.4, Equal Opportunity Employer. Devoted to creating a diverse and friendly workplace, we do not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, gender identity, marital status, national origin, or veteran status. Our goals and beliefs are that diverse backgrounds and experiences empower and enable us to offer our customers an unmatched level of service. People of color, women, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply!