Government Jobs
Part-Time Executive Assistant II
This is an Executive Assistant II position supporting Council Member Molina's office. National City's multi-cultural population, mild climate and central location make National City a great place to live and work. The City takes great pride in its rich history and traditions, diverse cultures, dynamic and progressive atmosphere, strong community spirit, schools, neighborhoods and vibrant business districts. National City is 10 minutes from everywhere and positioned for prosperity, with proximity to the San Diego Bay, US-Mexico border, downtown San Diego, international airport, rail, San Diego State University, and other colleges and universities. National City is circled by interstates 5 and 805, and highways 54 and 15. Under direction, to perform a variety of specialized and difficult clerical and administrative duties for department head or high-level manager and official requiring knowledge of specialized subject matter and confidentiality; and perform related duties as required. The following duties and responsibilities are representative of those typically performed by positions assigned to this classification. Any single position may not perform all of these duties and/or may perform similar related tasks not listed here. Provides a wide variety of secretarial and administrative support duties requiring the use of independent judgment and discretion; prepares correspondence, forms, reports, agendas, requisitions, and other related materials; compiles, tabulates, and summarizes data and prepares management information reports; operates computer to create forms, bulletins, charts, tables, and spreadsheets involving data manipulation; editing, revising, and reviewing documents for utility and clerical accuracy, completeness, and quality; may take and transcribe minutes of conferences and meetings; arranges, schedules, and coordinates meetings, interviews, or examinations; coordinates assigned programs and projects with department and outside agencies; performs administrative duties such as researching/coordinating special projects; maintains, reviews, and controls personnel and budgetary records; provides clerical and technical support to a board or commission, including preparing agendas and compiling background materials, following up action items, and maintaining files; maintains confidential files, records, and logs and ensures compliance with both federal and state laws; screens visitors and telephone calls by furnishing information requested or by referring to appropriate source; interprets, explains, and provides information regarding policies, procedures, and rules to the public, department heads, and employees; acts as intermediary on assigned matters with the staff of City departments and board or commission members; may conduct surveys and studies, as assigned, for the purpose of employer-employee relations or other management information uses; supervises, trains, and evaluates subordinate personnel; performs related duties as required. Any combination equivalent to training and experience that could likely provide the required knowledge, skills, and abilities will be qualifying. High School graduation or G.E.D. equivalent is required, supplemented by education, training and certification in office management, supervision, communications, and the use of a variety of general and specialized software products AND three (3) years of progressively responsible office administrative experience involving frequent public contact. Modern office practices, procedures, and terminology; letter and report writing; statistical and recordkeeping methods; correct English usage, spelling, and punctuation; operations of assigned departments; basic functions and organization of municipal government. Communicate effectively; utilize word processing equipment efficiently; type at a net rate of 55 words per minute from clear, legible copy; employ independent judgment and make sound decisions in accordance with established procedures; understand and interpret departmental policies and procedures; work independently; take and review minutes and provide administrative support to City Council, department director, and/or assigned commissions or committees; supervise and train clerical personnel; establish and maintain effective working relations with all levels of staff, elected officials, board or commission members, and the general public. Applicants must submit a City application online through the Human Resources Department web page. Applications may be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a completed City employment application. All applications will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate in the selection process. The selection process may include but is not limited to an oral interview and/or written exams and oral presentations. Successful candidates will be placed on the employment eligible list from which hires may be made. An eligible list is valid for up to one year unless exhausted sooner. The City of National City is an Equal Opportunity employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability.
This is an Executive Assistant II position supporting Council Member Molina's office. National City's multi-cultural population, mild climate and central location make National City a great place to live and work. The City takes great pride in its rich history and traditions, diverse cultures, dynamic and progressive atmosphere, strong community spirit, schools, neighborhoods and vibrant business districts. National City is 10 minutes from everywhere and positioned for prosperity, with proximity to the San Diego Bay, US-Mexico border, downtown San Diego, international airport, rail, San Diego State University, and other colleges and universities. National City is circled by interstates 5 and 805, and highways 54 and 15. Under direction, to perform a variety of specialized and difficult clerical and administrative duties for department head or high-level manager and official requiring knowledge of specialized subject matter and confidentiality; and perform related duties as required. The following duties and responsibilities are representative of those typically performed by positions assigned to this classification. Any single position may not perform all of these duties and/or may perform similar related tasks not listed here. Provides a wide variety of secretarial and administrative support duties requiring the use of independent judgment and discretion; prepares correspondence, forms, reports, agendas, requisitions, and other related materials; compiles, tabulates, and summarizes data and prepares management information reports; operates computer to create forms, bulletins, charts, tables, and spreadsheets involving data manipulation; editing, revising, and reviewing documents for utility and clerical accuracy, completeness, and quality; may take and transcribe minutes of conferences and meetings; arranges, schedules, and coordinates meetings, interviews, or examinations; coordinates assigned programs and projects with department and outside agencies; performs administrative duties such as researching/coordinating special projects; maintains, reviews, and controls personnel and budgetary records; provides clerical and technical support to a board or commission, including preparing agendas and compiling background materials, following up action items, and maintaining files; maintains confidential files, records, and logs and ensures compliance with both federal and state laws; screens visitors and telephone calls by furnishing information requested or by referring to appropriate source; interprets, explains, and provides information regarding policies, procedures, and rules to the public, department heads, and employees; acts as intermediary on assigned matters with the staff of City departments and board or commission members; may conduct surveys and studies, as assigned, for the purpose of employer-employee relations or other management information uses; supervises, trains, and evaluates subordinate personnel; performs related duties as required. Any combination equivalent to training and experience that could likely provide the required knowledge, skills, and abilities will be qualifying. High School graduation or G.E.D. equivalent is required, supplemented by education, training and certification in office management, supervision, communications, and the use of a variety of general and specialized software products AND three (3) years of progressively responsible office administrative experience involving frequent public contact. Modern office practices, procedures, and terminology; letter and report writing; statistical and recordkeeping methods; correct English usage, spelling, and punctuation; operations of assigned departments; basic functions and organization of municipal government. Communicate effectively; utilize word processing equipment efficiently; type at a net rate of 55 words per minute from clear, legible copy; employ independent judgment and make sound decisions in accordance with established procedures; understand and interpret departmental policies and procedures; work independently; take and review minutes and provide administrative support to City Council, department director, and/or assigned commissions or committees; supervise and train clerical personnel; establish and maintain effective working relations with all levels of staff, elected officials, board or commission members, and the general public. Applicants must submit a City application online through the Human Resources Department web page. Applications may be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a completed City employment application. All applications will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate in the selection process. The selection process may include but is not limited to an oral interview and/or written exams and oral presentations. Successful candidates will be placed on the employment eligible list from which hires may be made. An eligible list is valid for up to one year unless exhausted sooner. The City of National City is an Equal Opportunity employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability.