City of Decatur, AL
Salary :
$47,439.88 - $72,185.38 Annually Location :
Decatur, AL Job Type:
Full-Time Job Number:
2025-174 Department:
Municipal Court Opening Date:
08/06/2025 Closing Date:
10/13/2025 11:59 PM Central
Job Summary
The Assistant Court Administrator plays a crucial role in supporting the smooth and efficient operation of the Municipal Court Office, assisting the Court Administrator in managing various administrative, operational, and logistical aspects. Major Duties
Supervises the court's daily financial control and business operations; assists in the maintenance of financial records. Balances and deposits monies daily; checks Municipal Court Annex financials daily; prepares daily financial reports; assists auditors, City Clerk, and Finance Department staff with financial inquiries; reviews and corrects transaction errors. Prepares monthly state reports. Processes department payroll records. Maintains knowledge of court software programs. Reviews requests for employee leave time; coordinates staff schedules to ensure adequate coverage. Processes attorney fee declarations for proper financial reporting. Assists in the supervision of staff; answers questions and resolves problems. Conducts probable cause hearings; issues warrants as needed. Processes records requests. Performs related duties. Minimum Qualifications
Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education. Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with three to five years experience as a Municipal Court Magistrate. Must be proficient with computers, including Microsoft office products such as Outlook, Word, Excel and Adobe. Possession of State of Alabama Municipal Court Magistrate and Municipal Court Clerk certifications. Knowledge of Municipal Court policies and procedures. Knowledge of applicable state and federal laws and of city ordinances. Knowledge of records requirements established by the Administrative Office of Courts. Knowledge of budget management software. Knowledge of legal forms, documents, and terminology. Knowledge of Alabama Rules of Criminal Procedures and Alabama Rules of Judicial Administration. Knowledge of computers and job-related software programs. Skill in establishing priorities and organizing work. Skill in employee management and supervision. Skill in problem solving. Skill in interpersonal relations. Skill in dealing with the public. Skill in oral and written communication.
Supplemental Information
Guidelines
The Code of Alabama, the Decatur City Code, Municipal Court Standing Order for Bond Procedures, the current jail contract, software contracts, the Alabama Magistrates' Schedule of Fines and Costs, Alabama Municipal Court Fee Distribution Schedule, Federal DOT Standards for Commercial Drivers' Licenses, and county and department policies and procedures. These guidelines require judgment, selection, and interpretation in application. Complexity/Scope of Work
The work consists of varied administrative and supervisory duties. Coordinating with multiple stakeholders contributes to the complexity of the position. The purpose of this position is to assist in directing the day-to-day operation of the Municipal Court. Successful performance contributes to the efficiency and effectiveness of court operations. Contacts
Contacts are typically with co-workers, other city employees, judges, attorneys, other court personnel, elected and appointed officials, defendants, representatives of state and federal agencies, business owners, and members of the general public. Contacts are typically to exchange information, resolve problems, motivate persons, and provide services. Physical Demands/Work Environment
The work is typically performed while sitting at a desk or table. The employee occasionally lifts light objects. The work is typically performed in an office, courtroom, and stockroom. The employee may be exposed to dust, contagious or infectious diseases, or irritating chemicals. Work requires the use of protective devices such as masks, goggles, gloves, etc. Supervisory and Management Responsibility
This position has functional supervision over department personnel.
We offer a comprehensive benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. 01
Do you have a High School diploma or GED?
Yes No
02
Do you possess a valid and current State of Alabama Municipal Court Magistrate certification?
Yes No
03
Do you have at least three (3) years of professional work experience as a Municipal Court Magistrate?
Yes No
04
Do you have experience managing or supervising employees?
Yes No
05
Do you have experience with time and attendance entry/submittal for payroll and approving time off requests to ensure proper staff coverage?
Yes No
06
Do you have experience with creating schedules/ensuring Municipal Court Magistrate coverage?
Yes No
07
Do you have experience with gathering data, prepping and uploading the state MCAR report and AOC Annual Survey?
Yes No
08
Do you have experience generating monthly Municipal Court reports to various state and county agencies?
Yes No
09
Do you have experience with the Municipal Court's daily financial control and business operations, specifically balancing and depositing monies daily?
Yes No
10
Do you have experience handling information requests from the public and/or appointed officials?
Yes No
11
Do you have experience conducting Probable Cause hearings and entering warrants?
Yes No
12
Do you have experience setting up payment plans for fines, court costs and/or restitution?
Yes No
13
Do you have work experience with managing, planning and preparing budgets?
Yes No
14
Which of the following describes your highest level of Microsoft Office (Microsoft Word, Excel, Powerpoint) proficiency?
I have limited to no experience with Microsoft Office in a work setting. Basic Intermediate Advanced
Required Question
$47,439.88 - $72,185.38 Annually Location :
Decatur, AL Job Type:
Full-Time Job Number:
2025-174 Department:
Municipal Court Opening Date:
08/06/2025 Closing Date:
10/13/2025 11:59 PM Central
Job Summary
The Assistant Court Administrator plays a crucial role in supporting the smooth and efficient operation of the Municipal Court Office, assisting the Court Administrator in managing various administrative, operational, and logistical aspects. Major Duties
Supervises the court's daily financial control and business operations; assists in the maintenance of financial records. Balances and deposits monies daily; checks Municipal Court Annex financials daily; prepares daily financial reports; assists auditors, City Clerk, and Finance Department staff with financial inquiries; reviews and corrects transaction errors. Prepares monthly state reports. Processes department payroll records. Maintains knowledge of court software programs. Reviews requests for employee leave time; coordinates staff schedules to ensure adequate coverage. Processes attorney fee declarations for proper financial reporting. Assists in the supervision of staff; answers questions and resolves problems. Conducts probable cause hearings; issues warrants as needed. Processes records requests. Performs related duties. Minimum Qualifications
Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education. Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with three to five years experience as a Municipal Court Magistrate. Must be proficient with computers, including Microsoft office products such as Outlook, Word, Excel and Adobe. Possession of State of Alabama Municipal Court Magistrate and Municipal Court Clerk certifications. Knowledge of Municipal Court policies and procedures. Knowledge of applicable state and federal laws and of city ordinances. Knowledge of records requirements established by the Administrative Office of Courts. Knowledge of budget management software. Knowledge of legal forms, documents, and terminology. Knowledge of Alabama Rules of Criminal Procedures and Alabama Rules of Judicial Administration. Knowledge of computers and job-related software programs. Skill in establishing priorities and organizing work. Skill in employee management and supervision. Skill in problem solving. Skill in interpersonal relations. Skill in dealing with the public. Skill in oral and written communication.
Supplemental Information
Guidelines
The Code of Alabama, the Decatur City Code, Municipal Court Standing Order for Bond Procedures, the current jail contract, software contracts, the Alabama Magistrates' Schedule of Fines and Costs, Alabama Municipal Court Fee Distribution Schedule, Federal DOT Standards for Commercial Drivers' Licenses, and county and department policies and procedures. These guidelines require judgment, selection, and interpretation in application. Complexity/Scope of Work
The work consists of varied administrative and supervisory duties. Coordinating with multiple stakeholders contributes to the complexity of the position. The purpose of this position is to assist in directing the day-to-day operation of the Municipal Court. Successful performance contributes to the efficiency and effectiveness of court operations. Contacts
Contacts are typically with co-workers, other city employees, judges, attorneys, other court personnel, elected and appointed officials, defendants, representatives of state and federal agencies, business owners, and members of the general public. Contacts are typically to exchange information, resolve problems, motivate persons, and provide services. Physical Demands/Work Environment
The work is typically performed while sitting at a desk or table. The employee occasionally lifts light objects. The work is typically performed in an office, courtroom, and stockroom. The employee may be exposed to dust, contagious or infectious diseases, or irritating chemicals. Work requires the use of protective devices such as masks, goggles, gloves, etc. Supervisory and Management Responsibility
This position has functional supervision over department personnel.
We offer a comprehensive benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. 01
Do you have a High School diploma or GED?
Yes No
02
Do you possess a valid and current State of Alabama Municipal Court Magistrate certification?
Yes No
03
Do you have at least three (3) years of professional work experience as a Municipal Court Magistrate?
Yes No
04
Do you have experience managing or supervising employees?
Yes No
05
Do you have experience with time and attendance entry/submittal for payroll and approving time off requests to ensure proper staff coverage?
Yes No
06
Do you have experience with creating schedules/ensuring Municipal Court Magistrate coverage?
Yes No
07
Do you have experience with gathering data, prepping and uploading the state MCAR report and AOC Annual Survey?
Yes No
08
Do you have experience generating monthly Municipal Court reports to various state and county agencies?
Yes No
09
Do you have experience with the Municipal Court's daily financial control and business operations, specifically balancing and depositing monies daily?
Yes No
10
Do you have experience handling information requests from the public and/or appointed officials?
Yes No
11
Do you have experience conducting Probable Cause hearings and entering warrants?
Yes No
12
Do you have experience setting up payment plans for fines, court costs and/or restitution?
Yes No
13
Do you have work experience with managing, planning and preparing budgets?
Yes No
14
Which of the following describes your highest level of Microsoft Office (Microsoft Word, Excel, Powerpoint) proficiency?
I have limited to no experience with Microsoft Office in a work setting. Basic Intermediate Advanced
Required Question