Robert Half is hiring: Administrative Assistant in Merced

We are looking for a detail-oriented Administrative Assistant to provide vital support for programs and services designed to help community residents. This long-term contract position is based in Merced, California, and requires strong organizational abilities, effective communication skills, and a commitment to delivering exceptional service. The role involves collaborating with diverse stakeholders and ensuring compliance with relevant regulations.

Responsibilities:
• Perform general office tasks such as managing schedules, handling correspondence, and organizing files to ensure smooth daily operations.
• Prepare reports, documents, and communications as requested to support program goals.
• Assist in program coordination by maintaining resident files, verifying eligibility documentation, and compiling compliance records.
• Facilitate the application process by reviewing submissions for accuracy and completeness.
• Organize meetings, workshops, and outreach events to foster community engagement.
• Accurately input and update program data in management systems, ensuring data integrity.
• Generate reports on occupancy, waitlists, and funding for internal and external use.
• Address community inquiries and resolve complaints, providing outstanding customer service.
• Support compliance efforts by maintaining documentation aligned with housing regulations and assisting with audits or inspections.
• Stay informed about federal, state, and local housing policies to ensure program adherence.

• High school diploma required; associate degree or relevant coursework in public administration, business, or related fields preferred.

• Minimum of 2 years of administrative experience, with a preference for experience in public housing or nonprofit sectors.

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook; experience with housing or property management software is advantageous.

• Strong organizational and multitasking abilities to manage various responsibilities effectively.

• Excellent written and verbal communication skills for engaging with diverse stakeholders.

• Proven ability to handle sensitive information with confidentiality and attention to detail.

• Interpersonal skills to provide empathetic and attentive service to diverse populations.

• Bilingual proficiency in Spanish is highly desirable for conducting business and community outreach.

Please contact Robert Half at 209.554.0521 for immediate consideration.