Human Resources Coordinator

Position Purpose The Human Resource Coordinator supports the effective operation of the school district by coordinating and administering human resources functions with a focus on accuracy, compliance, and service. This position ensures that employment practices align with district policies, collective bargaining agreements, and state and federal laws. The Human Resource Coordinator serves as a resource for administrators, staff, and applicants by managing employee records, recruitment and onboarding, leaves of absence, licensure, and other personnel matters. By fostering clear communication and efficient HR processes, the coordinator contributes to a positive work environment that supports the district's mission of providing high-quality education to all students. Essential Functions Coordinate recruitment and hiring processes, including posting vacancies, screening applications, arranging interviews, and ensuring compliance with district policy and employment laws. Perform comprehensive onboarding of new employees, including preparation of contracts, completion of new hire paperwork, benefits enrollment, and orientation to district policies and procedures. Conduct and track required background checks, including CORI, SORI, and fingerprinting, ensuring clearance prior to employment. Verify credentials and licensure to ensure compliance with state requirements and district standards. Maintain accurate personnel records, employee files, and HR databases in compliance with state and federal regulations and district retention policies. Process employee status changes including new hires, transfers, resignations, retirements, and terminations. Ensure that all benefits and retirement programs for active and retired employees are processed and administered in a timely and accurate manner. Process unemployment and worker compensation claims and assists the district at all unemployment and worker compensation hearings. Ensure timely and accurate payment of all invoices related to employee benefits including, but not limited to, health insurance and other insurance programs. Coordinate and track employee leaves of absence, including FMLA, medical, and other statutory or contractual leaves and monitor employee attendance and all leaves of absence, including sick and vacation leave, and communicate any concerns with the appropriate administrator. Administer employee benefits enrollment, changes, and terminations in collaboration with payroll and benefit providers. Ensure compliance with collective bargaining agreements, district policies, and applicable state and federal labor laws. Assist with preparation of reports and data submissions required by the district, state, or federal agencies. Support administration and staff with employee relations matters by providing information on policies, contracts, and procedures. Serve as a point of contact for staff inquiries regarding employment, benefits, and HR policies, maintaining an elevated level of customer service. Always maintain confidentiality of sensitive personnel information. Serve as backup to the Payroll Coordinator, providing support in payroll processing as needed. Perform other duties as assigned by the Director of Finance & Operations. Work Environment To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and experience Bachelor's degree or higher required, with emphasis on personnel and/or finance preferred. Minimum of three years relevant experience, preferably in a public school district. Knowledge Ability and Skills Demonstrated knowledge and experience with federal, state, and local laws and regulations as they relate to personnel administration, payroll, and employee benefits. Experience with collective bargaining and labor associations preferred. Excellent interpersonal, communication, and customer service skills. Ability to apply knowledge of current research and theory in a specific field. Ability to communicate clearly and concisely both in oral and written form. Ability to perform duties with awareness of all district requirements and Board of Education policies. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructional in mathematical or diagram form and deal with several abstract and concrete variables. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to direct all forward planning, reports, and presentation for district budgets. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee is regularly required to walk, stand, sit, speak and hear; use hands to finger, handle, feel or operate objects, tools, or controls. Able to reach with hands and arms as in picking up paper, files and other common office objects. Employee may be required to stoop, bend and lift or move objects weighing up to 30 pounds. Vision and hearing at or correctable to normal ranges; requires ability to read documents and use a computer.